Request For Expression Of Interest (EOI) for Provision Of Plant & Equipment Maintenance And Repair And Operation Services In Somalia

GPSS

REQUEST FOR EXPRESSION OF INTEREST (EOI)

This notice is placed by Global Procurement Support Section (GPSS) . The accuracy, reliability and completeness of the contents of furnished information is the responsibility of GPSS . You are therefore requested to direct all queries regarding this EOI to GPSS using the fax number or e-mail address provided below.

Title of the EOI:

PROVISION OF PLANT & EQUIPMENT MAINTENANCE AND REPAIR AND OPERATION SERVICES IN SOMALIA

Date of this EOI: 24 March 2023

Closing Date for Receipt of EOI: 10/4/2023

EOI Number:

Beneficiary Country/Territory: Somalia

Commodity/Service category:

Address EOI response by fax or e-mail to the Attention of: Chief Global Procurement Support Section

Fax Number:

E-mail Address: dos-pd-gpss@un.org with copy to namulif@un.org

UNSPSC Code: 72000000, 73152100

DESCRIPTION OF REQUIREMENTS

The United Nations Support Office in Somalia (UNSOS) seeks to establish a support services contract from experienced Contractor for the provision of preventive and corrective maintenance services on United-Nations owned equipment (UNOE) and related ad-hoc services. The service will require live-in presence in the established UNSOS Sector camps of (Baidoa, Kismayo, Belet Weyne, Jowhar, Dhobley Baledogle, Dhusamareb (to be established).

The Contractor will also be required to dispatch mobile repair teams (MRTs) to approximately 65 other locations (Forward Operating Bases or FOBs) within Somalia to provide maintenance services on the following types of equipment:

• Electrical kitchen appliances and equipment,
• Diesel operated field kitchen trailers,
• Generators and synchronized power houses,
• Water Treatment Plants (WTP) and Waste Water Treatment Plants (WWTP), (e ) Refrigeration, HVAC equipment and cold rooms,
• x-ray machines, walk-through metal detectors,
• Domestic and medical incinerators, solid waste shredders, composters, crushers, and truck weighing scales.
• pumps and pumping equipment

The details of the makes, models, types and location of the equipment will be provided in the solicitation document.

The main services will include:

1. Preventive Maintenance: The preventive maintenance routine for all UNOE which includes routine visit for preventive maintenance to all locations with UNOE
2. Corrective Maintenance: Provision of timely corrective maintenance services for the equipment in a high-risk security environment that UNSOS and its clients operate in.
3. Installation and Decommission of Equipment: For all types of equipment, there will be requirement from time-to-time to install and decommission items. UNSOS will provide on-site delivery and pick up such equipment.
4. Operation of Equipment: In addition to preventive and corrective maintenance, the contractor will be required to operate safely and efficiently the UNSOS WTP plants WWTP installations in the main locations provided above.
5. Training of AMISOM personnel: In the remote operating locations (FoBs) continuous requirement to provide on-site ad-hoc basic trouble shooting training to AMISOM soldiers in operator/maintenance of equipment.
6. Ad-Hoc Requirements: From time-to-time requirement to complete services on equipment not covered in the contract. Ad-hoc requirements may also include training, installation and decommission, unique repairs or trouble shooting.

The resulting contract shall be for an estimated period of three (3) years with the option of two one-year (1) extensions at the sole discretion of the UN, on an “all inclusive”, non-exclusivity and task order basis”. The Contractor shall be responsible for providing all the necessary qualified personnel, supervision, and equipment used in conducting repairs. The Contractor shall also be responsibility for all support aspects of its personnel.

Whereas UNSOS shall provide spare parts and consumables for the equipment makes and models for which it has established spare parts contracts or a holding of spare parts, it shall be the responsibility of the vendor to provide spare parts and consumables for makes and models not supported by UNSOS. Details shall be in the solicitation document.

The resulting award may be an “all” or “selected” items and location basis at thhe sole discretionof the UN.

Details shall be provided in the solicitation document.

SPECIFIC REQUIREMENTS / INFORMATION (IF ANY)

1. Required experience in provision of similar services, scope and complex under hazardous, harsh and hostile conditions, including in the presence of armed conflict and civil unrest.
2. All or confirmation to provide necessary license, permits, visas, consents and authorizations from the Government of Somalia (or any other government or authorities) necessary for the performance of the Contract.
3. Mandatory site visit and pre-bid conference to be organized by UN and attended by potential bidders at the solicitation stage. Details shall be provided in the solicitation documents.

The above specific requirements shall be submitted at the solicitation stage. Electronic submission of EOI as stated below is preferred.

NOTE

Information on tendering for the UN Procurement System is available free of charge at the following address: https://www.ungm.org/Public/Notice

Only the United Nations Global Marketplace (UNGM) has been authorised to collect a nominal fee from vendors that wish to receive automatically Procurement Notices or Requests for Expression Of Interest. Vendors interested in this Tender Alert Service are invited to subscribe on http://www.ungm.org

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically (through the link available on the next page) before the closing date set forth above.

VENDOR RESPONSE

NOTICE

Companies can only participate in solicitations of the UN Secretariat after completing their registration (free of charge) at the United Nations Global Marketplace (www.ungm.org).

As you express interest in the planned solicitation by submitting this response form, please verify that your company is registered under its full legal name on the United Nations Global Marketplace (www.ungm.org) and that your application has been submitted to the UN Secretariat.

While companies can participate in solicitations after completion of registration at Basic Level, we strongly recommend all companies to register at least at Level 1 under the United Nations Secretariat prior to participating in any solicitations.

PLEASE NOTE: You should express your interest to this EOI electronically at:

dos-pd-gpss@un.org

In case you have difficulties submitting your interest electronically, please contact Error: Reference source not found directly for instructions.

EOI INSTRUCTIONS

• Registering as a Vendor with the United Nations

Vendors interested in fulfilling the requirement described above must be registered at the UN Global Marketplace (www.ungm.org) with the UN Secretariat in order to be eligible to participate in any solicitation. Information on the registration process can be found at https://www.un.org/Depts/ptd/vendors.

Prerequisites for Eligibility

In order to be eligible for UN registration, you must declare that:

1. Your company (as well as any parent, subsidiary or affiliate companies) is not listed in, or associated with a company or individual listed in:
2. the Compendium of United Nations Security Council Sanctions Lists (https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list), or
3. the IIC Oil for Food List website or, if listed on either, this has been disclosed to the United Nations Procurement Division in writing.
4. Your company (as well as any parent, subsidiary or affiliate companies) is not currently removed or suspended by the United Nations or any other UN organisation (including the World Bank);
5. Your company (as well as any parent, subsidiary of affiliate companies) is not under formal investigation, nor have been sanctioned within the preceding three (3) years, by any national authority of a United Nations Member State for engaging or having engaged in proscribed practices, including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice;
6. Your company has not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against your company that could impair your company’s operations in the foreseeable future;
7. Your company does not employ, or anticipate employing, any person(s) who is, or has been a UN staff member within the last year, if said UN staff member has or had prior professional dealings with the Vendor in his/her capacity as UN staff member within the last three years of service with the UN (in accordance with UN post-employment restrictions published in ST/SGB/2006/15).
8. Your company undertakes not to engage in proscribed practices (including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice), with the UN or any other party, and to conduct business in a manner that averts any financial, operational, reputational or other undue risk to the UN.

For Registered Vendors: Vendors already registered at the UN Global Marketplace with the UN Secretariat must ensure that the information and documentation (e.g. financial statements, address, contact name, etc.) provided in connection with their registration are up to date in UNGM. Please verify and ensure that your company is registered under its full legal name.

For Vendors Interested in Registration: Vendors not yet registered should apply for registration on the United Nations Global Marketplace (http://www.ungm.org); information on the registration process can be found at https://www.un.org/Depts/ptd/vendors. Vendors must complete the registration process prior to the closing date of the REOI. Vendors who have not completed the UNGM registration process with the UN Secretariat before the closing date of the REOI are not considered eligible to participate in solicitations of the UN Secretariat. We strongly recommend all companies to register at least at Level 1 under the UN Secretariat prior to participating in any solicitations.

IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration.

• EOI Process

Vendors interested in participating in the planned solicitation process should forward their expression of interest (EOI) to Error: Reference source not found (Error: Reference source not found) by the closing date set forth in this EOI. Due to the high volume of communications Error: Reference source not found is not in a position to issue confirmation of receipt of EOIs.

Please note that no further details of the planned solicitation can be made available to the vendors prior to issuance of the solicitation documents.

This EOI is issued subject to the conditions contained in the EOI introductory page available at https://www.un.org/Depts/ptd/eoi.