CONSTRUCTION OF POLICE POST IN HOODAL SETTLEMENT, GAROWE

REQUEST FOR QUOTATION (RFQ)

RFQ Reference: 4200-DS-002

Date: 11 January 2024

SECTION 1: REQUEST FOR QUOTATION (RFQ) FOR CONSTRUCTION OF POLICE POST IN HOODAL SETTLEMENT, GAROWE.

International Organisation for Migration (IOM) kindly requests your quotation for Construction of Maternal and Child Healthcare Centre at Qansaxley IDP-Dollow as detailed in Annex 1 of this RFQ.

This Request for Quotation comprises the following documents:

Section 1: This request letter

Section 2: RFQ Instructions and Data

Annex 1: Quotation Submission Form

Form A: Eligibility and Qualification Form

Form B: Construction Equipment and Machinery Form

Annex 2: Schedule of Requirements – BOQ and Project Design, enclosed separately

Annex 3: General Conditions of Contract, enclosed separately

Annex 4: IOM Vendor Information Sheet, enclosed separately

When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annex 1: Quotation Submission Form, and Annex 2: Schedule of Requirements – BOQ and Project Design, by the method and by the date and time indicated. It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.

Thank you and we look forward to receiving your quotations.

Issued by:

Procurement Unit

IOM Somalia

SECTION 2: RFQ INSTRUCTIONS AND DATA

Deadline for the Submission of Quotation	18 January 2024, 5:00 PM local time If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/.
Delivery Location	Hoodal Settlement, Garowe, Somalia.
Method of Submission	Quotations must be submitted as follows: ☐ E-tendering ☒ Email ☐ Courier / Hand delivery ☐ Other Bid submission address: procurement-tenderonly@iom.int § File Format: .doc, .pdf § File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard. § All files must be free of viruses and not corrupted. § Max. File Size per transmission: 8MB § Mandatory subject of email: 4200-DS-002-Construction of Police Post in Hoodal Settlement, Garowe. Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y. § It is recommended that the entire quotation be consolidated into as few attachments as possible. § The bidder should receive an email acknowledging email receipt.
Cost of preparation of quotation	IOM shall not be responsible for any costs associated with a Bidder’s preparation and submission of quotation, regardless of the outcome or the manner of conducting the selection process.
Supplier Code of Conduct	All prospective suppliers must read the UN Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: Supplier Code of Conduct (ungm.org).
Declaration of Conformity for Suppliers	The bidder must read the Declaration of Conformity for Suppliers and submit a signed copy together with the bid.
Conflict of Interest	IOM encourages every prospective supplier to avoid and prevent conflicts of interest, by disclosing to IOM if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
Eligibility	Bidders shall have the legal capacity to enter into a binding contract with IOM and to deliver in the country, or through an authorized representative. Only Bidders that are determined to be qualified shall be considered for award. The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Annex 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to IOM’s satisfaction.
Currency of Quotation	Quotations shall be quoted in US Dollars
Duties and taxes	The International Organization for Migration is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified below: All prices shall: ☐ be inclusive of VAT and other applicable indirect taxes ☒ be exclusive of VAT and other applicable indirect taxes
Language of quotation and documentation including catalogues, instructions and operating manuals	English
Documents to be submitted	Bidders shall include the following documents in their quotation: ☒ Annex 1: Quotation Submission Forms (Form A-D) duly completed and signed ☒ Annex 2: Bills of Quantity duly completed and signed and in accordance with the Schedule of Requirements in Annex 2 ☒ Annex 4: IOM Vendor Information Sheet duly completed and signed (provide also documents required in this Sheet)
Quotation validity period	Quotations shall remain valid for 60 days from the deadline for the Submission of Quotation.
Price variation	No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Partial Quotes	☒ Not permitted ☐ Permitted
Payment Terms	☐ 100% within 30 days after receipt of goods, works and/or services and submission of payment documentation. ☒ Other
Contact Person for correspondence, notifications and clarifications	Focal Person: Mowlid Abdullahi E-mail address: moabdullahi@iom.int
Clarifications	Requests for clarification from bidders will not be accepted any later than 3 (three) working days before the submission deadline. Responses to request for clarification will be communicated by email.
Confidentiality	Information relating to the examination, evaluation, and comparison of Bids, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. Any effort by a Bidder or anyone on behalf of the Bidder to influence IOM in the examination, evaluation and comparison of the Bids or contract award decisions may, at IOM’s decision, result in the rejection of its Bid and may subsequently be subject to the application of prevailing IOM’s vendor sanctions procedures.
Evaluation Method for the Award of Contract	Lowest priced technically responsive, eligible and qualified bid.
Evaluation of Bids	IOM will conduct the evaluation solely on the basis of the Bids received. Evaluation of Bids shall be undertaken in the following steps: a) Preliminary examination including eligibility b) Arithmetical check and ranking of bidders who passed preliminary examination by price c) Evaluation of Technical Bids (Pass/Fail basis) d) Evaluation of prices Detailed evaluation will be focussed on the 3 – 5 lowest priced bids. Further higher priced bids shall be added for evaluation, if necessary
Preliminary Examination	IOM shall examine the Bids to determine whether they are complete with respect to minimum documentary requirements, whether the documents have been properly signed, and whether the Bids are generally in order, among other indicators that may be used at this stage. IOM reserves the right to reject any Bid at this stage.
Evaluation of Eligibility and Qualification	Eligibility and Qualification of the Bidder will be evaluated against the Minimum Eligibility/Qualification requirements specified in the Annex 1 (Evaluation Criteria). In general terms, vendors that meet the following criteria may be considered qualified: a) They are not included in the UN Security Council 1267/1989 Committee’s list of terrorists and terrorist financiers, and in IOM’s ineligible vendors’ list. b) They have a good financial standing and have access to adequate financial resources to perform the contract and all existing commercial commitments. c) They have the necessary similar experience, technical expertise, production capacity, quality certifications, quality assurance procedures and other resources applicable to the supply of goods and/or services required. d) They are able to comply fully with the IOM General Terms and Conditions of Contract. e) They do not have a consistent history of court/arbitral award decisions against the Bidder; and f) They have a record of timely and satisfactory performance with their clients.
Evaluation of Technical Bid and prices	The evaluation team shall review and evaluate the Technical Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the BDS and other ITB documents. When necessary, and if stated in the BDS, IOM may invite technically responsive bidders for a presentation related to their technical Bids. The conditions for the presentation shall be provided in the bid document where required.
Right to Accept, Reject, Any or All Bids	IOM reserves the right to accept or reject any bid, to render any or all of the bids as non-responsive, and to reject all Bids at any time prior to award of contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for IOM’s action. IOM shall not be obliged to award the contract to the lowest priced offer.
Award Criteria	In the event of a Contract award, IOM shall award the contract to a bidder who has been determined as eligible and qualified and whose bid has been determined to be the lowest-priced, substantially compliant offer to the RFQ. IOM reserves the right to conduct negotiations with the bidder recommended for the award on the content of their bid.
Right to vary requirement at time of award	At the time of award of Contract or Purchase Order, IOM reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum 25% of the total offer, without any change in the unit price or other terms and conditions.
Type of Contract to be awarded	Construction Contract
Expected date for contract award	11 February 2024
Policies and procedures	This RFQ is conducted in accordance with Policies and Procedures of IOM.
UNGM registration	IOM is encouraging all suppliers to register at the United Nations Global Marketplace (UNGM) website at www.ungm.org. The Bidder may still submit a quotation even if not registered with the UNGM, however, if the Bidder is selected for Contract award of USD 100,000 and above, the Bidder is recommended to register on the UNGM prior to contract signature. For vendors who do not have the technical means to register in UNGM, the UNGM has implemented an assisted vendor registration functionality that allows IOM procurement personnel to add local vendors to the UNGM.