2021-06-20

Administrative Officer – Mogadishu, Somalia

Mogadishu, Somalia
Posted on June 20, 2021

SOMALI SUDANESE SPECIALIZED HOSPITAL

Administrative Officer – Mogadishu, Somalia

ORGANIZATIONAL BACKGROUND

SOMALI SUDANESE SPECIALIZED Hospital is a General Hospital, funded by Somali business elites to meet the needs of Somali people in health care services. it has been providing health care services in Somalia since 2014.

The headquarter of the hospital is at Hodan district, whereby the hospital runs five branches in the other districts in Mogadishu.

The hospital covered almost a huge gap in the health care sector in Somalia, that many Somali citizens needed to go abroad for health needs.

The hospital absorbs and employs qualified, specialized, and experienced medical and non-medical staff from different nationalities.

DESCRIPTION

The Administrative Officer manages the clerical and administrative support to the staff. This role plays a vital part in the administration and efficient operation of the office.

The AO is involved with the coordination and implementation of office procedures and frequently has responsibility for specific projects and tasks, also oversees and supervises the work of junior staff. The role varies greatly depending on the specific needs of the company operations at any given time.

Most work involves both written and verbal communication, word processing and typing, and requires relevant skills such as IT, organizational and presentation skills, as well as the ability to multi-task and work well under pressure. In some cases, the person is required to demonstrate high-level proficiencies and time/asset management abilities.

Essential Job Function

Common tasks include word processing, dealing with telephone and email inquiries, creating and maintaining filing systems, keeping records, arranging meetings and appointments and organizing travel for staff including expats.

This role also includes but is not limited the following:

Using Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

Devising and maintaining office systems Booking rooms and conference facilities.

Attending meetings, taking minutes and keeping notes;

Liaising with staff in other departments and with external contacts; Ordering and maintaining stationery and equipment;

Sorting and distributing incoming post and organizing and sending outgoing post;

Liaising with colleagues and external contacts to book travel and accommodation;

Organizing and storing paperwork, documents and computer-based information;

Photocopying and printing various documents, sometimes on behalf of other colleagues.

Supervising junior staff and delegating work as required; Maintaining statistical data; and providing reports

Arranging both in-house and external events. Handling overflow inbound customer inquiries

Fill-in low level management decision making in absence of superior personnel

Basic customer service activities including follow up phone calls and appointment setting

Attending functions and networking events, meeting other executives and affiliates

ESSENTIAL REQUIREMENTS

Minimum Education, Training, and Experience

High school graduate or equivalent

2+ years of related experience

Strong personal computer skills; proficient in Microsoft Office, including Word and Excel.

Excellent bilingual oral and written communication skills

Effective interpersonal skills and leadership abilities.

A customer-service focus.

Effective analytical, problem-solving and decision-making skills.

Basic project management skills; ability to prioritize and handle multiple tasks and projects concurrently.

How to apply

Interested candidates are encouraged to send their updated CV and cover letter, to the email address: “recruitment@ssshospital.so”. The closing date is 28 -June 2021. Please indicate the position title in the subject line of your email message.