Organization: CEFA

Closing Date: 3^rd June 2021

 

Please see complete REQUEST FOR PROPOSAL and BIDDING DOCUMENTS at the following link:

https://drive.google.com/file/d/17Jh-JrUc3_w3bTlAzEfmEyib3hmzHNKN/view?u…

Tender No: REF: FREE – CEFA 01

SECTION 1 – LETTER OF INVITATION TO SUBMIT TECHNICAL AND FINANCIAL PROPOSALS

18 May 2021

Re: Consulting Services for KAPP survey (baseline and endline) in Puntland, Somalia in relation to FGM/C.

Dear Madam/Sir:

1. The European Committee for Training and Agriculture (“CEFA”) has received financing from EuropeAid for FREE- Fundamental Rights Equality and Empowerment for girls and women in Puntland/Somalia and intends to apply a portion of the proceeds of this grant to eligible payments under this contract, for which this Request for Proposal is issued.
2. CEFA invites you to submit technical and financial proposals in accordance with the documents attached to this letter and the annexed Terms of References (TOR). The Client intends to hire a consulting person or a no-profit organization (the “Consultant”) to provide consulting services forKAPP survey (baseline and endline) in Puntland in relation to FGM/C The Consultant may sub-contract selected activities provided that said services do will not exceed 20% of the total consultancy work.

3. A consultant will be selected under the Quality and Cost-Based Selection (QCBS) method in accordance with the procedures set out in CEFA.

Terms of Reference (ToR)

Consultancy for KAPP survey (baseline and endline) in Puntland in relation to FGM/C

Background

CEFA – the European Committee for Training and Agriculture (Comitato Europeo per la Formazione e l’Agricoltura) is an Italian NGO, which was established in 1972 and is currently active in 10 countries across Africa, Latin America and Europe. CEFA lays its foundation on the principles of solidarity and cooperation between the different regions of the world in the name of Justice, Human rights and peace. CEFA believes in the development of communities and local institutions, aiming to improve families’ living conditions and communities’ economies through capacity building, awareness raising and advocacy for the protection of vulnerable person’s and their fundamental human rights.

Overview of the FREE project

The FREE- Fundamental Rights Equality and Empowerment for girls and women in Puntland/Somalia is a 30 months EU funded project, implemented in partnership with CESVI and SADAR, that aims at supporting Government institutions and CSOs/CBOs in promoting the progressive abandonment of FGM/C practice in Puntland.

The following outcomes are expected:

1) Communities’ capacity to prevent and respond to GBV, with a special focus on traditional harmful practices like FGM/C, is strengthened through awareness creation activities, sensitization and meaningful engagement of key community actors.

2) Enhanced capacity among health facilities to provide a clinical, psychological and culturally accepted response to GBV survivors with a special focus on management of complications due to FGM/C and de-medicalization of FGM/C practices.

3) Existing State (SA) and Non-state Actors (NSA) coordination framework strengthened, particularly the Inter-agency FGM/C task force to lobby and advocate for implementation of existing Somalia and international legal frameworks against GBV with a special focus on FGM/C.

The project consists of the activities grouped under tree components described above:

Output 1: **

· KAPP survey of Garowe and Bossaso’s catchment areas population on what is known, believed and done in relation to FGM/C;

· Mapping of stakeholders, ongoing FGM/C initiatives and capacity assessment of CSOs engaged in advocating for FGM/C abandonment and challenging social norms that legitimate GBV;

· Community dialogues and trainings to raise awareness among men and women of GBV and the trauma associated with this and other forms of violence and abuse;

· Conduct trainings and sensitization workshops on Puntland FGM/C policy, national legal instruments focused on FGM/C prohibition, protection mechanisms and perpetrator accountability to selected CSOs, NSAs, lawyers (male and female), paralegals;

· Organization of media campaigns, spot, social airing to sensitize the communities about women’ rights and the harmful consequence of FGM/C practices on girls and women physical and psychological health, and to promote its abandonment.

Output 2:

· Capacity need assessment of Garowe/Bossaso hospitals and selected MCH staff on FGM/C related complications and their clinical management, clinical management of rape and how to deal with their psychological and mental health consequences;

· Preparation of a training plan covering the gaps identified, endorsement by MOH and roll out through the engagement of Puntland health professionals associations: Midwifery association (PAM) and Nursing association (PAN);

· Training for TBAs and CHWs on standard and objective health information to become relevant actors in the implementation of grassroots community programs on eradication of FGM/C

· Weekly Safe Motherhood health education group sessions at GGH/Bosaso hospital with special focus on FGM/C complications and general health and psychological implications;

· Creation of a network of Health Facilities – Inter-Facility Dialogue and Advocacy Groups (IFDAG) to share evidence and learning and engage front line health providers as champions in the eradication of FGM/C and other forms of psychological and physical violence and abuse on Women and Girls.

Output 3:

· Comprehensive situational analysis on prevalence and types of FGM/C and creation of an updated baseline;

· Organization of an inception conference targeting State actors, NSAs and CSOs for the operationalization of the inter-agency task force (TF) to lobby for the implementation of the Constitution of Somalia 2012; The Penal Code; Girl Summit Charter on Ending FGM, Child, Early and Forced Marriage 2014; Puntland FGM/C Policy 2014; Puntland fatwa 2013 against FGM/C;

· Support the TF in updating the TOR, development of Puntland strategic, implementation, M&E and reporting plan for FGM/C policy;

· Facilitate inter-agency TF forum for strategic planning, lobby and advocacy for the implementation of existing Puntland/National legislation on prohibition of GBV with a special focus on FGM/C.

The KAP survey will inform all of the outputs outlined above but will be conducted under the first output.

Objectives of the consultancy

The objectives of the consultancy are:

(1) to establish a baseline and endline regarding knowledge, attitudes and practices about FGM/C among the communities of Garowe and Bossaso, including collecting information to feed the indicators of the logical framework

(2) to establish a baseline and endline with regard to perceptions of the role played by State Actors and Non-State Actors in preventing and responding to FGM/C, including collecting information to feed in the indicators the logical framework.

The survey will establish the baseline for the project´s key indicators (please see methodology for more information) and constitute the basis to measure the project performance. Even though the baseline study is intended primarily to facilitate the project monitoring and evaluation, it will also be used as an evidence-based informative tool. Upon completion of the KAPP survey (baseline), and as a part of the terms of reference for the consultants conducting the study, 2 online validation workshops will be held. One validation workshop will be held with the consortium partners, to discuss the implications of the survey for programming. Another workshop will be held to disseminate information with a wider set of stakeholders involved in the project, to ensure that the most recent information is shared. The endline results will be shared and validated during online or physical workshop depending on the sanitary situation. The KAPP survey (baseline and endline) will also be distributed to members of the Protection Cluster and actors working on GBV.

Description of methodology and activities of the consultancy:

• Phase 1

The consortium inception activities and especially the project launch will have taken place before the beginning of the consultancy.

1. Preliminary activities:

0.1 Submission of the proposed methodology including the proposed data collection tools for the assignment, approach to the baseline, schedule of data collection activities and locations (workplan to be provided), including description of selection criteria of organisations and communities who are key respondents.

The methodology to be adopted by the evaluation shall generate both quantitative and qualitative information, and be participatory.

The consultant will also finalize the methodology of the study, including but not limited to the finalization of the sample size, the development of the questionnaires for the focus group discussions and qualitative interviews (focus groups and individual qualitative interviews with key informants) and the finalization of the questionnaire for the quantitative survey. A sampling strategy will be determined for the quantitative component. It is anticipated that random sampling of households will be conducted, and that the sampling size will aim to be as representative as possible. The consultants should propose a sampling strategy and factors that can respect the confidence interval set up in the proposal. The finalized methodology will need to be validated by the project team.

The indicators to be monitored at the end of the project are listed below. They should be integrated in the design of the baseline study so that the relevant information can be collected and a comparison between original data and final data can be conducted.

• % change in perception among communities (disaggregated by men/women/boys/girls) that SAs/ CSOs contribute ‘strongly’ to social change regarding FGM/C
• % change in perception among SAs and CSOs on the level of support provided by SAs and CSOs to women and girls regarding FGM/C
• % change in perception among health workers (disaggregated by men/women) on the level of support provided by SAs and CSOs to women and girls regarding FGM/C
• % change in perception among SA/CSOs of the effectiveness of the coordination framework and Inter-Agency FGM/C task force

0.2 Desk review and overall description of the main socio-economic and demographic attributes of the area of intervention. Consultant will outline this when finalizing the methodology including how to collect, analyse, and present data. Consultant will gather key documents of the project and review all available documentation.

1. Preliminary consultations with relevant community leaders and local authorities:

1.1 Conduct a preliminary meeting with the Ministry Of Women Development And Family Affairs, Ministry Of Justice and Religious Affairs, Ministry Of Health to explain the main objectives of the assignment

1.2 Conduct preliminary meetings with the relevant community leaders of target locations (community elders, village leaders, religious leaders, etc.) to inform them on the conduction of the study and to agree on the involvement of the community.

1. Executing Knowledge, Attitudes, Practices and Perceptions survey (baseline):

The study will include, but will not be restricted to, the following topics:

2.1 Capture the catchment of the FGM/C in the area of intervention (to which extent the practice is spread, disaggregated per type of FGM/C) via a representative sample. The width of the medicalisation of the practice should also be covered.

2.2 Knowledge on the health consequences indued by FMG/C

2.3 Identification of the main drivers for FGM/C and of the main decision makers in the community

2.4 Identification of the main barriers to stopping of FGM/C

2.5 Identification of the main actors that could contribute to the decrease of FGM/C according to the community

2.6 Quantitative and qualitative data collection of a representative sample to inform the indicators indicated above

1. Submission of 1 Report (Baseline):

3.1 Submission of the 1^st draft of the report.

3.2 Integration of CEFA comments, request for amendments and finalization of the report.

 

1. Presentation of results:

4.1 Online validation workshop will be held with the consortium, to discuss the implications of the survey for programming.

4.2 Dissemination workshop with a wider set of stakeholders involved in the project, to ensure that the most recent information is shared including protection cluster and actors working on GBV.

• Phase 2:
• Conducting Knowledge, Attitudes, Practices and Perceptions survey (endline):

5.1 Capture of the catchment of the FGM/C in the area of intervention (to which extent the practice is spread, disaggregated per type of FGM/C disaggregated per type) via a representative sample. The width of the medicalization of the practice should also be covered. This data should be compared to the one collected via the baseline.

5.2 Knowledge on the health consequences indued by FMG/C. This data should be compared to the one collected via the baseline.

5.3 Quantitative and qualitative data collection of a representative sample to inform the indicators indicated above with reference to the targeted beneficiaries

1. Submission of 1 Report (Endline):

6.1 Submission of the 1^st draft of the endline report

Integration of CEFA comments, request for amendments and finalization of the report.

1. Presentation of results:

7.1 Validation workshop will be held with the consortium

Expected Deliverables of the consultancy

Deliverable 1: Inception report

The report shall include the following sections

1) A work plan**

2) Detailed methodology and tools**

3) Quantitative and qualitative analysis of available desk data**

To be provided maximum one week after the contract signature.

Deliverable 2: Initial report (baseline)

The report shall include the following sections:

1) Methodology and its limits

2) Community KAPP survey on FGM/C and perception among communities on SAs/ CSOs contribution to social change regarding FGM/C

3) Qualitative and quantitative data analysis from SA, CSOs and health workers on the level of support provided by SAs and CSOs to women and girls regarding FGM/C

4) Qualitative and quantitative data analysis from SA, CSOs on the effectiveness of the coordination framework and Inter-Agency FGM/C task force

5) A summary of each indicator’s baseline data

The report shall also incorporate all CEFA’s comments and requests for amendment/integration.

To be provided maximum four weeks after the contract signature.

*Deliverable 3:*** Final report (endline)

The report shall include the following sections:

1) Methodology and limits

2) Community KAPP survey on FGM/C

3) Quantitative and qualitative survey on perception among communities on SAs/ CSOs contribution to social change regarding FGM/C and analysis regarding data collected in the baseline

4) Qualitative and quantitative data analysis from SA, CSOs and health workers on the level of support provided by SAs and CSOs to women and girls regarding FGM/C and comparative analysis with the baseline

5) Qualitative and quantitative data analysis from SA, CSOs on the effectiveness of the coordination framework and Inter-Agency FGM/C task force and comparative analysis with the above baseline

6) A summary of each indicator’s endline data

The report shall also incorporate all CEFA’s comments and requests for amendment/integration

To be provided maximum five weeks after the end of the project (31^st of July 2023).

All reports should be submitted in Microsoft Word format, in UK English. Graphs or other graphical devices should be editable (i.e. not pictures). All references must be cited according to convention, and detailed in a bibliography, using the Harvard system as set out in the UNESCO Style Manual. All verbatim quotations must appear in quotation marks and must not be of excessive length. All data collected under the consultancy must be submitted with the deliverables, in a widely recognized format such as Microsoft Excel.

Everything submitted to CEFA must be the original work of the consultants. Any plagiarism in any form, or any other breach of intellectual property rights, will automatically disqualify the consultant from receiving any further payments under the contract CEFA, and CEFA will seek to recover any payments already made.

All participants in any study or other interaction will be fully informed about the nature and purpose of the interaction and their requested involvement. Informed consent must be obtained for any photographs, audio or video recordings, etc., in accordance with CEFA’s policy on consent. In addition, the consultant will follow an ethical framework for research. The consultant will respect ethical standards and the principles set up in CEFA’s. Code of conduct and Ethics, Anti Fraud-Corruption and Bribery Policy and Child Protection and Safeguarding Policy.

Duration and timeline of the consultancy

The proposal should include a preferred timetable that specifies a timeline for each of the activities described above (number of days per activity). The workplan must be as precise as possible and included in the technical proposal. As highlighted above, this consultancy encompasses both the baseline and the endline that will be conducted at the end of the project, in July 2023.

It is to be noted that the financial proposal should details (but not necessarily be restricted to) the following costs: consultancy fees per day, flights costs, number and costs of enumerators, cost of visa processing, transfer costs, local transport in assignment sites in Somalia, meals and accommodation, security (guards to accompany the consultant and CEFA staff to field as required by the CEFA regulations).

Skills and experience required

Minimum 5 years’ experience in GBV, protection and/or FGM;

Deep knowledge of Somalia context (at least 5 years of experience in the country);

Knowledge and understanding of Somalia, particularly Puntland, including FGM/C stakeholders is a strong asset

Demonstrated experience in KAPP studies (experience of a similar assignment in Somalia will be an advantage);

Solid analytical, result based planning, report writing, communication and diplomacy skills with the ability to correlate different data sets to actionable conclusions;

Logistics and Methods of Payment and Instalments

1) Logistical support during the assignment

The consortium members will provide all the necessary background documents prior to the commencement of the consultancy. This will include:

• Proposal documents
• Any relevant studies in the specific countries
• Possible organizations for interviews.
• Prompt feedback on all deliverables, generally providing written feedback within one week of receipt.
• Organize for virtual meetings where necessary or face to face visit.

The consultant will be in charge of hiring enumerators.

2) Installments

• 1^st installment – 30% of the total amount will be paid at signature of the contract;
• 2^nd installment – 30% of the total amount will be paid upon completion of Deliverable 1 and 2;
• 3^rd installment – 40% of the total amount will be paid upon completion of Deliverable 3

The payments will be made in direct bank transfer in the name of the consultant or firm as indicated in the signed contract. CEFA will deduct with-holding tax at source as per the rules of taxation governing CEFA operations and it will be deposited directly to the custodian of such tax. No other benefits shall be admissible beyond what is stipulated in the contract nor does it guarantee a regular position in CEFA.

The consultant will be responsible for their own insurance during the period of the contract, and CEFA will not be responsible for any injuries or damages incurred during the assignment. The contractor will also meet their own communication and incidental costs. The costs submitted must be inclusive of all anticipated expenses: cost of visa processing, transfer costs, local transport in assignment sites in Somalia, meals and accommodation, security (guards to accompany the consultant and CEFA staff to field as required by the CEFA regulations). The consultant will report directly to CEFA grant and operation manager.

 

How to apply

1. Submission Procedure: Please submit your Technical and Financial Proposal using the forms provided for this purpose within this Request for Proposals (RFP). Your proposal should comprise one (1) original and one (1) copy of both the technical and financial proposals to the address provided below.
2. The Technical and Financial proposals shall be submitted no later than 5.00pm EAT of 3^rd June 2021 to the address below:

CEFA Regional Office in Nairobi

Brookside Close, off Brookside Drive

Attn: – CEFA Program Manager

Or alternatively to the following email address:

procurement@cefakenya.com