Finance and Administration Assistant, Bossaso, Somalia

Duty Station: Bossaso

Availability: As soon as possible

Post Category: Assistant

Group Classification: 3

Reporting Line:

The Finance and Administration Assistant will be under the direct supervision of the international Financial and Administration Officer and will report directly to him/her.

Main Tasks and Responsibilities:

• To assist the International Financial and Administration Officer in performing Finance and Administrative tasks

• To manage the Finance and Administration related correspondence;

• To take minutes at meetings, as well as to prepare draft reports, documents, etc.;

• To liaise and cooperate on financial issues with the relevant units;

• To monitor that financial transactions processed are in line with criteria of eligibility as well as the relevant regulations and directives (Financial Regulations, Guide to Missions, etc.);

• To liaise and cooperate on financial and accounting issues with all other relevant Units, as instructed;

• To contribute to mission reporting in the area of competence;

• To perform any other tasks assigned by the line manager.

Essential Qualifications and Experience:

• Successful completion of secondary education attested by a certificate;

AND

• After having fulfilled the education requirements, a minimum of 3 years of professional experience in the same field of work.

Essential Knowledge, Skills and Abilities:

• Able to work remotely with minimal supervision when needed, self-organize and deliver high quality results;

• Ability to work independently and harmoniously with colleagues and as part of a team;

• Excellent computer skills, including MS Office (Word, Excel);

• Time management and problem-solving skills;

• Must be able to express ideas and concepts clearly and concisely and to communicate effectively orally;

• Strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;

• Punctuality, reliability;

• A valid EU category “B” driving license or equivalent.

Desirable Qualifications and Experience:

• A professional qualification in Finance or equivalent academic or professional training;

• Previous work experience of electronic financial software or ERP system;

• Previous work experience with an international organisation;

• Excellent administration and organisational skills;

• Works methodically, accurately and with attention to details as well as to tight deadlines;

• Ability to work under stress and willingness to work long irregular hours;

• Good experience of using data for preparing reports.

Special Note:

• Mandatory requirement to pass security clearances and medical checks.

How to Apply:

Deadline for Applications:	7 May 2024 at 16:00 EAT
E-mail Address to send the Job Application Form to:	jobs@eucap-som.eu
Application process	Application form can be downloaded from: https://www.eeas.europa.eu/eucap-som/1-2024-call-applications- %E2%80%93-national-staff-%E2%80%93-somalia-%E2%80%93-european- union-capacity-building-mission_en Send filled in application to jobs@eucap-som.eu electronically only; Applications will be considered only when using the Application Form (AF), indicating which position(s) the candidate is applying for; Please, fill in only one application form containing maximum 2 positions you apply for; More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration; Applications should be filled in English; Only duly filled in English application forms will be accepted; Should you need additional employment records, you can modify the application form accordingly; All other forms of applications and/or after deadline submissions will be disregarded; None of the documents submitted will be returned; Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.