Finance Officer, EAFS – Dhusamareb, Somalia

VACANCY ANNOUNCEMENT

MINISTRY OF FINANCE

Purpose of the Position

This position is a senior technical position and works the External Assistance Fiduciary Section (EAFS) department within the Ministry of Finance. The finance officer is charged with the management and reporting to Director of EAFS within the Recurrent Cost and Reform Financing phase-III (RCRF III) project, and other active projects in Galmudug State of Somalia.

The primary purpose of the position is receiving, analysing and identifying payment source documents from MDAs and ensure budget availability and eligibility of payment in accordance with the project agreement. The finance officer enters payment request into Bisan system, documentation, and filing. Also, prepares draft monthly statement of expenditure (SOEs), quarterly and yearly financial reports.

2. Responsibilities and Duties

• Budgeting and Financial Management
• Prepares periodic cash flow forecast in respect of GSS-Projects and oversees that strong budgetary controls are maintained in the Bisan FMIS over the use of all Projects;
• Prepares and issues payment vouchers in preparation of review and maintains the cash records in the Bisan FMIS in accordance with procedures;
• Maintains FMIS account books in accordance with the requirements of the POM and GSS legislation and regulations;
• Check deliveries and invoices against purchase order for type, quantity, and condition;
• Assist in the preparation of purchase requests and orders, supplier agreements, and subcontracts for procurements and ensure compliance with donor regulations ;
• Ensure that suppliers and contractors are fully compliant with contract terms and conditions in terms of reports and/or invoices;
• Review financial documents such as purchase orders, Expenditure reports, check requests etc. for Monthly Expenditure and operations;
• Records financial transactions and ensures that they are fully documented, supported and duly coded in accordance with the Chart of Accounts as per the POM, the financial management regulations and process of GSS;
• Maintains Travel Advance Register and Travel Advance retirement log.

• Reporting
• Provides assistance to the Director of EAFS section, as required, in the preparation of all Project-mandated financial statements (quarterly and yearly) and Statement of Expenditure (SOE) in accordance with the reporting requirements as outlined in the Project Operations Manual (POM)
• Record Keeping and Filing
• Maintains logical filing system for financial documents and ensures it is compatible with the GSS filing system, thus ensuring no parallel filing systems are operating.
• Assists to the procurement director in ensuring appropriate documentation and adequate stock controls are in place related to EAFS department.
• Ensures the Replenishment Applications Register (SOEs), Fixed Assets Register, and other subsidiary ledgers are appropriately kept and up to date

3. Qualifications and Experiences

Minimum education and qualifications that are required to perform the job competently:

• Degree in accounting, financial Management, Economics, or related field
• Have at least 3years of experience in financial accounting in private or public sector.
• Having Public Financial Management Certificate is an advantage

4. Competencies

• Financial accounting in a grant management;
• Staff management, development and discipline skills;
• Analytical skills;
• Problem solving skills;
• Communication skills;
• Knowledge of prevailing tax laws and regulations

Languages: Fluent and written in English and Somali are required

• Best Computer skills, such as word, spreadsheets, access and PowerPoint are required

HOW TO APPLY:

Please download Application Form:

APPLICATION-FORM.docx.

How To Apply

Interested candidates who meet the criteria are encouraged to fill the form and send to recruitment.gsscsc2021@gmail.com, kindly indicate the position title on the subject line when you applying.

Female Candidates are strongly encouraged.

The selection process will begin as soon as possible after the closing date. Selected candidates will be invited to written Exam and an interview