HMIS (Health Management Information System) (1 Position) – Baidoa, Somalia

SOS Children’s Villages Somalia

HMIS (Health Management Information System) (1 Position) – Baidoa, Somalia



SOS Children’s Villages International is the umbrella organization to which all SOS Children’s Villages including SOS Children’s Villages Somalia Association is affiliated. SOS Children’s Villages Somalia has officially been working in Somalia since 1985. SOS is currently working in 134 countries worldwide. We are committed to the welfare of children – often throughout the whole of their childhood, and to strengthening families and communities as a preventive measure in the fight against abandonment and social neglect. We also run education and health facilities. With the SOS Children’s Village concept, the organization pioneered a family approach to the long-term care of orphaned and abandoned children. SOS Children’s Villages upholds child protection policy and our selection processes reflect our commitment to the protection of children and youth from abuse. SOS Children’s Villages Somalia current works in three regions; Banadir Regions (Heliwa, Wadajir, Dharkenley and Dayninle districts) southwest-state (Baidoa and Hudur) Hirshabelle State (Jowhar & Balcad)

SOS Children’s Villages invites applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position. 

Job Title: HMIS (Health Management Information System) (1 Position)

Location: Based in Baidoa

Job Summary: 

The HMIS creates new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; delivering records.

Report to: Medical Director

Key Area of responsibility:

  1. Maintains master patient index by completing assigned portion of daily audit trail; corrects and communicates problems according to established procedures.
  2. Initiates the medical record by creating and processing the patient care record folder.
  3. Maintains record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities.
  4. Retrieves medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.
  5. Delivers charts to assigned areas of the hospital by following established routing procedures.
  6. Keeps health care providers informed by communicating availability or unavailability of the record.
  7. Maintains quality results by following hospital standards.
  8. Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.
  9. finding and checking patient records
  10. creating new records and updating existing ones on the computer system
  11. Forwarding test samples to laboratories
  12. Inputting details from paper records onto a computer system
  13. Maintain patient confidence by keeping patient records information confidential.
  14. Serves and protects the hospital community by adhering to professional standards, hospital policies and procedures and local requirements
  15. Storing test results and letters with the right patient records
  16. Maintain a relational database system for the clinic records i.e pharmacy, laboratory, consultations, asset register Generate identification cards for target groups
  • Recording patient admissions, transfers, discharges and deaths
  1. Filing records
  2. Recording illnesses and treatments using a system of codes, known as clinical coding
  3. Collecting statistics such as number of admissions, discharges and waiting lists

Qualifications and Experience

  • Bachelor degree or Health information Management system. Or relevant certificate
  • Has experience in Health basic understanding
  • Has at least one year experience in HMIS
  • Worked in HIMS or data management
  • Has understanding on statistics
  • Has understanding of filling system in electronic

Child Safeguarding Policy: SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understand his/her responsibility in protecting and keeping children always safe.

Application Procedure: 

Interested applicants should send their applications with a CV and scanned copies of your academic and professional certificates indicating telephone numbers and three referees to: this email

Indicating with subject line of the position.


Closing date is 31st May, 2021

Competent Female candidates are encouraged to apply.

Only short listed candidates will be contacted.





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