HR/Admin Assistant – Mogadishu, Somalia

Department: Somalia

Workplace: Mogadishu

Contract Type: National contract

Expires: 31 Aug 2024

DRC Somalia/Land

DRC has been operating in Somalia since 1998 using the protection of human rights framework. Somalia is experiencing a devastating humanitarian crisis, with nearly 80% of the population in need of some form of humanitarian assistance. DRC in Somalia is scaling up the operation in emergency response through an integrated approach accessing hard to reach populations

Overall purpose of the role: (1-2 sentences)

The post holder is responsible for providing human resource and administrative support to the DRC area office. S/he is responsible for running of day-to-day HR & Administrative activities in area Office.

Responsibilities: (in bullet points)

Human Resources:

• Ensure DRC’s HR policies & procedures are applied and compliant at all times.
• Supports all phases of the recruitment process.
• Ensure proper tracking of staff leave with close coordination with HR & Admin Team Leader and Area Manager.
• Draft extensions and new staff contracts (along with the required attachment) in timely manner.
• Ensure DRC ID cards are issued to new staff on the first working day.
• Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
• Support staff development activities including promoting the DRC Learning catalogue
• Serve as the liaison on national staff insurance issues.
• Ensure exit procedures are made for all staff in coordination with other required departments.

Administration:

• Assist administrative functions internally and externally – suppliers, hotels, etc
• Assist visitor gate pass in liaison with area safety team – as required.
• Assist that DRC office equipment (power, telephone, water etc) and are in good condition including necessary repairs and maintenance.
• Assist processing required documents and payments of office monthly utilities including updating the monthly invoice tracking sheets on regular basis.
• Facilitating SMT documents approvals for BHB area by establishing and maintaining filing system including proper labelling
• Manage office kitchen and admin supplies
• Organize and provide support to workshops and meetings
• Assist issuing DRC ID cards and insurance cards to new employees.
• Raise PR (Purchase Requisition) on DRC Dynamics – as required

Experience and technical competencies: (include years of experience)

• Minimum of 1 to 2 years of relevant work experience in similar field with L/INGO or UN.
• Advanced proficiency skills in MS Word applications
• Experience in training and capacity building of national staff
• Well-developed organizational and planning skills in order to meet deadlines with limited supervision.

Education: (include certificates, licenses etc.)

• Degree in Business Administration/Public Administration or equivalent professional qualification.

Conditions

Contract: 3 months with the possibility of extension, subject to funding and performance. Salary and other conditions are offered by DRC’s Terms of Employment for National Staff; Employment band None Management I2.

Availability:       1st October 2024

Duty station:      This position is based in Mogadishu

Reporting Line:  HR/Admin Team Leader

Providing equal opportunities, we are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough background checks as part of the recruitment process

Application and CV

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered

Qualified Female candidates highly encouraged to apply

DRC only accepts applications sent via our online application form on www.drc.ngo under Vacancies.

Please submit your application and CV in English no later than 31st August 2024.

Apply Here

 

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media: