HR Assistant – Djibouti


HR Assistant – Djibouti


National Youth
Host entity: UNICEF
Country: Djibouti
Location, Country: Djibouti (DJI)
Language skills:  French, English
Expected Starting Date: 30 June 2021
Duration: 12 months
Application deadline: 20 June 2021
Eligibility criteria
Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.
Description of task

Under the direct supervision of HR Associate, the National UN Youth Volunteer will:

  1. Support to business partnering
  • Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
  • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
  • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
  1. Support in processing of entitlement and benefits
  • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
  • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
  1. Support in recruitment and placement
  • Prepares and circulates internal and external advertisements.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement, offer and regret letters.
  • Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors lifecycle of recruitment process to update supervisor as necessary.
  • Support in learning & capacity development
  • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
    • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.
  • General office support
    • Drafting and/or processing a variety of correspondence and other communications
    • Setting up and maintaining HR files/records (electronic and paper)
    • Scheduling appointments and meetings
    • Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).
  • Any other related tasks as may be required or assigned by the supervisor.

Required degree level: Secondary education
Educational additional comments
  • Completion of secondary education, preferably supplemented by technical or university courses related to the field of work


Required experience: 24 Months
Experience remark
  • 2 years of progressively responsible administrative or clerical work experience required
  • Demonstrated interest and/or experience (up to 2 years) in (HR)
  • Motivated to contribute towards peace and development and to serve others;
  • Good interpersonal, networking and communication skills;
  • Willingness to contribute and work as part of a team;
  • Flexible and open to learning and new experiences;
  • Respect for diversity and adaptability to other cultures, environments and living conditions;
  • Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded;
  • Computer skills (i.e. Word, Excel, PowerPoint, social media, and others).
Language skills
  • French(Mandatory), Level – Fluent
  • English(Optional), Level – Working Knowledge
Area of expertise
Human resources management and development
Driving license
Competencies values
Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Ethics and Values, Integrity, Professionalism, Respect for Diversity, Working in Teams

Application procedure

* Not yet registered in the UNV Talent Pool? Please first register your profile at Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Djibouti and legal residents in Djibouti with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 20-06-2021.



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