Human Resource and Admin Officer – Jigjiga, Somali Regional State

Deadline: July 11th 2024

Organization: Medical Teams International

Medical Teams International Calling: 
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY                                                            
To provide the day-to-day MTI HR and Admin support in Jigjjga Field Office to ensure quality health care services for Refuge , internally displaced peoples and host communities in Somali Region,  Ethiopia. This position will be responsible for ensuring proper implementation of HR and Admin activities and assist in recruitment, benefits, performance management, and staff development.

JOB RESPONSIBILITIES                                                                  
1. Essential Duties / Responsibilities: 

• Assist and disseminate requests for local positions through all available networks

• Coordinates the recruitment process of new staff and manages their induction to the organization – 

• Assist in Conducting reference and background checks on possible candidates.

• Prepares appointment letters and contracts for staff and contractors. 

• Maintains and tracks all personnel records and databases. 

• Acts as administrative liaison between field office in Afar and Addis.

• Assist in disciplinary case finding and ensure cases are handled according to MTI policy and legal requirements.

• Provide support and translation services when needed within the office. 

• Act as the point of contact for HR issues at the Somale Region Field Office and ensure that all HR paperwork is promptly submitted to MTI Addis. 

• Ensure that all locally sourced staff and volunteers have valid contracts.

• Support all other administrative tasks needed in Afar to ensure positive and high impact programs are implemented in a timely and efficient manner.

• Committed to the values and principles of MTI.

• Assist the logs team with travel, hotels, and flights for staff in transit when needed.

• Support the safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
   

2. Quality Management 

• Maintain a clean and orderly work area that ensures privacy 

• Monitor monthly Time sheet submission of staffs
  Support other staff and colleagues to maintain good infection control practices to prevent spread of illnesses within the office and among the staff 

3. Additional activities – Perform any other job-related task whenever assigned by immediate supervisor

Work Conditions                                        
Staff will be working primarily from the Medical Teams International offices in the Somale Region with some travel to field sites.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Department: HR and Admin
Team: Support Staff
Reports to (position): Field Coordinator
Location(s): Jigjiga with frequent travel to the field
Work Days & Hours:    Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays
Travel:    Regular travel to field offices
If Manager of Staff, Positions Supervised:(directly & indirectly):TBD

About You

Qualification:

Education, Licenses, & Certifications                            

• BA in Human Resources, Management, or Public Administration or equivalent. 

Experience                                            

• At least 2 years experience working in HR administration

• Prior experience working with INGO.

• Experience with Microsoft Excel.

• English (written and spoken), Desirable, Amharic, Somali, and English language proficiency.

Knowledge, Skills & Abilities                                

• Motivation:- Self-motivated Desire to serve others. Keeps a positive attitude in difficult situations

• Team Building: – Respectful towards other cultures Able to establish relationships easily Team player. Experience of working in a multicultural setting.

• Adaptability: – Flexible under changing conditions Able to cope with basic working conditions Culturally aware and able to adjust. Capable of managing stress.

• Technical Expertise: – Secure and at ease with professional skills Coaching/teaching skills Comfortable with basic data management and consolidation. Problem Solver.

• Management and Leadership: – Planning and organizational skills Mentoring skills. Initiative taker administrative skills

Required Skills

• Oral and written communication

• Teamwork

• Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint

• Critical thinking

How To Apply

Interested and qualified applicants should apply through this link Human Resource and Admin Officer

Apply Here

 

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