2023-11-10

Human Resources & Administration Officer – Baidoa, Bay, Somalia

Baidoa, Bay, Somalia
Posted on November 10, 2023

Action Against Hunger

Human Resources & Administration Officer – Baidoa, Bay, Somalia

Position Title: Human Resources & Administration Officer

Number of positions: 1

Reporting to: HR & Admin Manager

Duty Station: Baidoa

Contract Duration: 12 Months

Organisational background:

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Summary of position

Purpose

The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.

Engagement

Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.

Delivery

Support the staff on the understanding and compliance of HR policies.

Support the development and implementation of HR initiatives at the base level.

Essential job roles:

Maintain updated HR files

Creating HR files for all new employees;
Ensuring staffs provide all relevant documentation and sign all required HR policies
Keep the employees files up-to-date
Archive HR files when necessary
Ensure up-to- date payroll files

Participate in the HR administration

Managing the staff data base and ensuring its accuracy
Leave management for the base
Preparing ACF identity cards for new employees at the base
Monthly reporting for the base

Participate in the HR projects and in the management of HR issues

Following up with supervisors on pending appraisals for the basis
Collecting and compiling and keeping an up-to-date record of all the completed appraisals
Participating in the management of HR project Data analysis

Participate in the Base Recruitment

Collecting Recruitment Request Forms and advertising these through Relief web
Participating in HR interviews for lower-level positions at the base
Conducting reference checks for selected candidates
Managing the HR induction program for new employees at the base

General Administrative Support

Updating the Centre’s contact list i.e. telephone, email addresses and skype.
Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Coordinate with the Logistics officer on all ground transport for staff.
Manage administrative matters for transit staff such as visas, vaccinations etc.
Support in Flight booking of the staff when needed
Supervise Office and Expats Guest House cook and cleaners.
Perform related duties as assigned by your line manager
Supervisory responsibilities

Supervision of Cook and Cleaner

Day to day supervision of the cook and cleaner
Conduct their performance appraisals and setting of objectives

Gender Equality commitments

Foster an environment that supports values of women and men, and equal access to information.
Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
Respect beneficiaries’ women, men, boys, and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status,
Value and respect all cultures.

Fiscal Responsibility

N/A

Physical demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases

Interested? Then apply for this position by clicking on the link below; Applications will be reviewed on a rolling basis.

VIII. Required Qualifications

Bachelor’s degree in business administration, HR, economics or related. or diploma with relevant professional experience.
At least five (4) years’ experience in a similar role.
International NGO experience is an added advantage;

Required Skills & Experience

Bachelor’s degree in business administration, HR , economics or related. or diploma with relevant professional experience.
At least five (4) years’ experience in a similar role. International NGO experience is an added advantage;
Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
Confidentiality, accountability, integrity and ability to handle sensitive situations;
Fluent in both spoken and written English;
Proven competency in the use computer applications;