2021-06-30

Internship – Administration Assistant – Hargeisa, Somaliland

Hargeisa, Somaliland
Posted on June 30, 2021

CDG Somaliland

Internship – Administration Assistant – Hargeisa, Somaliland

Title: Internship – Administration Assistant

Location: Hargeisa, Somaliland

Deadline: 14 July 2021

Start of Contract & Duration: 1 July 2021 November 30,2021 (6 months).

Purpose:

The Internship of Administration Assistant supports in ensuring effective and efficient administrative support to CDG Hargeisa office. S/he performs basic administrative and clerical tasks for effective administration

Key Responsibilities of Internship:

Support the Administration officer in developing, establishing, maintaining, archiving and auditing administrative systems
Coordination of accommodation booking for visitors/guests as well as new arrivals and ensure they are invoiced for payments.
Act as Liaison between CDG and catering company/hotel and follows with its representative on the services provided
Key contact person for travel arrangements including flight bookings and according to CDG security and safety protocols
Provides “front desk” administration
Provide status of utility bills/invoices
Handling incoming and outgoing mail/correspondence and distribution and filling of the same
Assist in organizing various events such as meetings, briefings and work-related training
Contact participants and book meeting rooms, assist with preparation of Agenda
Attend meetings as requested, take and prepare minutes and distribute the same to relevant parties
Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed both in CDG office and guesthouse
Ensures that CDG office premises and guesthouse, furniture and equipment are properly managed and maintained
Attends to other administrative support and other duties as assigned by the direct supervisor

Reporting:

Reports to: CDG Administration Officer

Supervises: Cooks, Drivers & Cleaners in CDG

PERSONAL SPECIFICATION

Essential:

Minimum of a Diploma in Business Administration from a recognized institution
At least 6 months’ experience in an NGO/INGO set up
Computer skills in Ms word, excel, power point is paramount
Good organizational skills and record keeping (attention to detail is critical)
Cheerful presence and people skills
Good oral and written communication skills – both English and Somali
Self-motivated and able to prioritize multiple tasks in a fast-paced environment with the flexibility to work extended hours when required
Able to uphold high ethical and professional standards and maintain the highest levels of confidentiality

General

Complementing the center’s work with the legislative branch, Community police dialogues, Conflict Resolution and Peacebuilding, CDG provides technical and institutional support to the offices and head of commissions in several Institutions. Centre programs seek to help those offices be more effective in developing policies, communicating with the media and with citizens, and implementing programs and activities that deliver the benefits of democracy to their citizens.

HOW TO APPLY

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.11.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: info@cdgsomaliland.org no later than 14 July 2021 4pm EAT.