Invitation to Tender of Essential Medicine Drugs

Date: 18/07/2024

Invitation to Tender (ITT) of Essential Medicine Drugs  

Contract No: Volunteers/EMD/Baidoa/T1/2024

Dear Sir/Madam

Volunteers for Relief and Development are hereby inviting you to tender for ‘Medical and Laboratory Consumable’. The tender dossier package is drafted here to provide you with all necessary information required for successful submission of your tender and the applicable regulations. The organization would like to make good use of the opportunity of the competitive tender to enter agreement of delivery with qualified suppliers capable of providing timely delivery and quality service as per requirement. 

The tender document entails the following sections:

Section 1: Invitation to tender 

1. Background information of the organization 
2. General tender overview 
3. Awarding criteria 
4. Submission deadlines 
5. Contacts details

Section 2: Tender Specific information: Detailed requirements for submission of the tender documents including volumes, dates and locations

Section 3: Bidder Response Documents 

• Detailed response document is attached 
• Articulated Bills of quantities (BOQs) are attached 

Section 3: Bidder Response Documents: Annexes: PSEA policy

The last submission of tender documents should be made on 18 July 2024. For details on submission of tender documents please read section 1. For further guidance, to the submission and requirements, please contact; procurment.vrd@gmail.com 

Section 1: Invitation to tender 

• Organization background

 Volunteers for Relief and Development is a registered local organizations working humanitarian initiatives to respond to vulnerable communities by protracted droughts and conflicts in Somalia. The main objective of its establishment is reaching the unprivileged communities severing the natural calamities, shocks and manmade disaster. Our main responsibility was to address and mitigate the effects of biting natural and man-made disasters and the socio-economic problems in Somalia. It is an initiative formed to resist prolonged insecurity and droughts in Somalia and the increased lack of humanitarian access and humanitarian services to victims in Somalia

Mission: We strives to create a society based on human development and peaceful environment in which all men and women especially those living in poverty may exercise their rights and utilize their resources for sustainable human development. 

Vision: We envisions empowerment unprivileged communities and extension of developmental initiatives are given to the highest priority. 

1. 1. For more information about the organization, please visit our website. www.vrdafrica.org 

• Project Summary:

Provision of quality essential lifesaving primary health services to vulnerable communities affected climatic shock in Baidoa rural areas, Baidoa district, South West State of Somalia. We want to establish the delivery of the service competitively through contracting qualified service provider and delivery in accordance with section 2 of the tender.

• Criterion for awarding the tender

 Volunteers for Relief and Development Organization established this competitive tender process to be conducted in fair and transparent manner. The procurement process ensures all bidders are equally assessed and the contract awarding is entirely fair. 

The following 2 criterion which are aimed to establish quality service delivery and financially competitive bidding process, are subjected to the evaluation of tenders submitted by every bidder:

• Core submission criteria

The selection will be based on the bidders meeting the specified criteria, with the fully compliant bidder being chosen as the winner, through a fair and transparent evaluation by the procurement committee.

The core criteria will include the following;

• Must be an international company 
• Profile of the company 
• Certificate of incorporation 
• Valid certificate of registration 
• Valid tax certificate
• Valid website is essential 

The above criteria evaluate the bidders’ experience, skill and capability to deliver the services required. This is the next stage of tender evaluation process and the bidders who passed the core submission criteria are fairly subjected to this evaluation process. 

The lowest financial submission and appropriated to the available budget cost will also be considered during the evaluation. 

• Bidder Instructions: Submission Timelines and Places

• Timelines

• This tender document is issued on 18 July 2024 and deadline of submission is 29 July 2024. The submitted bids will be opened and evaluated on 30 July 2024
• Award of contract will be on 31 July, 2024.

• Documents Submission

All bidders willing to participate in this tendering process are requested to submit their separate quotation with their logo and stamp in accordance with the provided template of bill of quantity and in accordance with section 3 of the tender dossier.

• Bid Submission

All bids MUST be in the provided format, failure to which the bid is excluded from consideration. Partial or incomplete submissions are not considered for further evaluation.

The tender documents must be submitted with subject title of bellow Email: Volunteers/EMD/Baidoa/T1/2024

• Bid documents with ITT reference number
• Volunteers/EMD/Baidoa/T1/2024 should be submitted to procurment.vrd@gmail.com  

• Deadline for Submission

The deadline for submission of bids will be no later than 29 July 2024.

• The bidder should also include shipment cost of the medical 

• As in (e) above the winner will deliver the essential medical supply to VRD Baidoa Store.

Section 2: Tender Specific Information 

This tender focuses on the ‘Essential medical drugs supply’.

• Bill of Quantities (BOQS)    

S.N	DESCRIPTION	QUANTITY	TYPE	UNIT PRICE	TOTAL IN USD
1	AMOXYCILLIN 500mg Caps,500’s	120	PACKS
2	AMPICILLIN+CLOXACILLIN 500mg Caps,100’s	250	PACKS
3	PARACETAMOL 500mg Tabs, 1000’s	70	PACKS
4	CEFIXIME 200mg Tabs, 7’s	100	PACKS
5	AMOXYCILLIN 500mg+CLAVULANIC ACID 125mg Tabs,20’s	200	PACKS
6	CLOTRIMAZOLE 500mg Pessaries,1s	180	PACKS
7	CLOTRIMAZOLE 1% Cream, 20gm	100	PACKS
8	OMEPRAZOLE 20mg Caps, 100’s	55	PACKS
9	HYOSCINE BUTYL 10mg Tabs,1000’s	80	PACKS
10	METHYLDOPA 250mg Tabs,100’s	50	PACKS
11	ATENOLOL 50mg Tabs, 28’s	100	PACKS
12	AZITHROMYCIN 500mg, Tabs, 3’s	200	TINS
13	PREDNISOLONE 5mg Tabs,1000’s	200	PACKS
14	NYSTATIN 100 000 IU, Mouth Lozenge, 28’s	50	PACKS
15	NYSTATIN 100 000 IU Syr,30ml	100	BOTTLES
16	HYDROCORTISONE 1% Ointment,15gm	200	PACKS
17	caps cloxacliin 250mg,1000’s	40	TINS
18	Codeine Phosphate, 30 mg, Tab,1000s	10	TINS
19	Furosemide 40mg tab,1000s	10	TINS
20	HYDROCORTISONE 100mg Inj,vial, 100’s	120	PACKS
21	AMOXYCILLIN 125mg+CLAVULANICACID31.25mg Syr,70ml	130	BOTTLES
22	COTRIMOXAZOLE 240mg/5ml Syrup,100ml	300	BOTTLES
23	RANITIDINE 150mg Tabs, 20’S	20	PACKS
24	CIMETIDINE 400mg Tabs, 100’s	20	PACKS
25	DEXTROSE 5% Infusion, 500ml	20	PACKS
26	NORMAL SALINE 0.9% Infusion,500ml	20	PACKS
27	Gelofusine (Polygeline 4%) 500ml infusion,bags	100	BAGS
28	OXYTOCIN 10 IU/ml Inj,1ml amp,10’s	20	PACKS
29	Cemitidine  inj 200mg 100’s	30	PACKS
30	Paracetamol inj 10’s	29	PACKS
31	ARTEMETHER 80mg/ml Inj,1ml amp, 5’s	100	PACKS
32	QUININE Di-HCL 300mg/ml Inj, 2ml amp,10s	120	PACKS
33	VITAMIN K1 10mg/ml Inj,1ml amp,5’s	35	PACKS
34	AMOXYCILLIN 1g+ CLAVULANIC ACID200mg Inj,10’s	40	PACKS
35	HYDRALAZINE 20mg powder for Inj,5’s	30	PACKS
36	MAGNESIUM SULFATE 50%  Inj, 10ml vial,10’s	40	PACKS
37	PENICILLIN BENZYL 1 MIU (PENI G) Inj,vial, 100’s	35	PACKS
38	PENICILLIN BENZYL 5 MIU (PENI G) Inj, 50’s	20	PACKS
39	Calcium gluconate 1g/10ml (2.23 mmol) inj,20s	12	PACKS
40	Cloxacillin 500mg powder for inj,50s	35	PACKS
41	Diazepam 10mg/2ml inj (pt),100s	20	PACKS
42	Diclofenac sodium 25 mg/ml, 3ml inj,5s	150	PACKS
43	Gentamicin 80mg/2ml inj,10s	135	PACKS
44	Tramadol HCl 100mg/2ml inj,5s	200	PACKS
45	DICLOFENAC 1% Gel,20gm tube	60	PACKS
46	SILVER SULFADIAZINE 1% w/w oint,15gm	200	PACKS
47	PARACETAMOL 120mg/5ml Syrup, 100ml	250	PACKS
48	Ketoconazole cream	300	PACKS
49	BENZYL BENZOATE 25%, 1L	150	PACKS
50	Transportation loading and overloading	1	NO
Total

Section 3: Bidder Response Documents 

This response documents serves as a checklist for the submitted requirement documents by the bidder. Other supporting information required is also contained in the bidder response documents.

• Bidder Details:

Bidder Information
Company Name:
Company Address:
Contact person information
Name:
Telephone:
Email:
Company Information
Company Registration no.
Valid registration
Tax ID number
Declaration of previous relationships
Did your company deliver has any prevous relations with this organization?
If yes, please provide details of the service provided?

 

We, the bidding company, hereby confirm that we submitted the following
SN	Sections	Indicate Yes/NO
1	Company Profile
2	Certificate of incorporation
3	Valid annual practice license
4	Valid tax compliance certificate

 

Name of bid submitting company
Name/title of representative
Signature
Date
Stamp:

Section 4: Annexes

1. Prevention of Sexual Exploitation and Abuse (PSEA), child protection and code of conduct

Prevention of Sexual exploitation and abuse (PSEA) by humanitarian aid workers directly contradicts the principles upon which humanitarian action is based and represents a protection failure on the part of the aid community. SEA inflicts harm on those whom the humanitarian community is obligated to protect, as well as jeopardizes the credibility of all assistance agencies. We do not tolerate any form of Sexual Exploitation and Abuse, including child abuse. Any individual or entity contracted by is required to abide the PSEA policy as part of the terms of this contract.  Any breaches of the policy will be considered gross misconduct and grounds for termination of contract.

Company Name:

Name of Representative:

Signature:

Date:

How to Apply:

All bids MUST be in the provided format, failure to which the bid is excluded from consideration. Partial or incomplete submissions are not considered for further evaluation.

The tender documents must be submitted with subject title of bellow Email: Volunteers/EMD/Baidoa/T1/2024

• Bid documents with ITT reference number
• Volunteers/EMD/Baidoa/T1/2024 should be submitted to procurment.vrd@gmail.com  

Attachments: 

VRD ESSENTIAL MEDICAL DRUGS

BoQ ESM.xlsx

 

 

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