Procurement Specialist – Mogadishu, Somalia

Federal Government of Somalia (FGS)

Procurement Specialist – Mogadishu, Somalia

The Federal Republic of Somalia

Ministry of Finance of Federal Government of Somalia

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

COUNTRY:                 Federal Republic of Somalia (FRS)

NAME OF PROJECT:  SOMALIA ENHANCING PUBLIC RESOURCE MANAGEMENT PROJECT

PROJECT ID:               P177298                      Grant No.: IDA-E1360

Assignment Title:         Procurement Specialist

Reference No.:          SO-MOF-360004-CS-INDV

Place of assignment:      Mogadishu Somalia

Submission deadline:            May 27th, 2023

  1. BACKGROUND

The   Federal Government of Somalia (FGS) has received financing from the World Bank towards the implementation of the Somalia Enhancing Public Resource Management Project (SERP). The SERP project is implemented on behalf of FGS by the Ministry of Finance. The Project Development Objective (PDO) is to support the FGS to strengthen accountability, transparency and institutional capacity in public resource management, across participating entities.  It is  envisaged  that SERP will  assist the FGS  by focusing on synergies and interconnectedness between improving domestic revenue mobilization (DRM), Public Financial Management (PFM), and Public Sector Management (PSM).[1]  Integration of revenue, expenditure, and service delivery will in time improve formal tax collection, strengthen legitimacy, and reduce the role of non-state actors The Ministry of Finance intends to apply part of the proceeds for the payment for services of the Procurement Specialist.

  1. Scope of Work and Responsibilities

The Procurement Specialist will act as the procurement technical advisor to the SERP PIU in the Ministry of Finance and the implementing agencies. S/he will develop and implement a cost-effective procurement management system for the Project, including procurement plans in accordance with the World Bank Procurement Regulations. The Procurement Specialist (“Consultant”) will be assigned with the following key responsibilities among others:

  1. Set up systems for procurement planning, implementation, monitoring and documentation for the project as per the required standards;
  2. In consultation with the Project Coordinator and the projects’ Technical Teams prepare realistic, consolidated, updated annual procurement plans which are in harmony with the work plans and available funds;
  3. Take responsibility of managing the Systematic Tracking of Exchanges in Procurement (STEP) portals of the project;
  4. Assist in the preparation of detailed procurement updates in which key milestones are indicated and ensure the relevant columns are filled in as and when each stage is accomplished, and establish a simplified tracking system for monitoring program procurement activities;
  5. Assist the project technical teams and beneficiaries at all stages of procurement to ensure that the projects procurement activities are carried out in accordance with the World Bank Procurement Regulations;
  6. Assist in developing procurement systems and procedures including preparation of Bidding Documents for the procurement of goods, works and services in accordance with activities defined in the Procurement Plan for the project using the World Bank’s Standard Procurement Documents where applicable, prepare Project customized Bidding Documents and Request for Proposals (RFP). This should include customized NCB documents and standardized Forms to be used for Shopping Methods;
  7. Drafting Specific Procurement Notices (SPN) for the international and national competitive bidding procedures for procurement of goods as well as Request for Expressions of Interest (REOIs) for the selection of consultants in accordance with the World Bank Procurement Regulations and procedures for their posting in UNDB online and local newspapers, as necessary; posting awards; and other critical information required which would help proper information dissemination;
  8. Assist the project implementing agency in procurement operational activities processing including providing guidance and coordination in the preparation of inputs (Terms of Reference, Schedules of Requirements and Specifications) to Prequalification Documents (PQD), Bidding Documents (BDs), and Requests for Proposals (RFPs) and other procurement documents;
  9. Coordinate preparation of post procurement reviews on all procurement cases;
  10. Ensure that complete documentation is maintained on all procurement cases;
  11. Establish and maintain a central procurement filing system and implement mechanism to ensure that all related documents are included and are safe in the respective procurement files to ensure ease of retrieval of information;
  12. Attend to procurement queries, disputes and complaints as they may arise during the procurement processing as well as lodging complaints;
  13. Assist and provide support in the preparation of monthly, quarterly and annual procurement progress reports as shall be required and ensure issues identified during reporting period and actions taken to resolve them are clearly narrated and documented;
  14. Identify possible inherent risks related to procurement, especially those related to fraud and corruption and propose appropriate measures to mitigate them;

Carry out any other procurement related function as shall be assigned by the Project Coordinator.

Skills and Qualifications

  1. Selection Criteria

The Consultant is expected to have relevant skills and qualifications for the position, with particular focus on the following:

  • A Bachelor’s Degree in one of the following: Procurement, Business Administration, Accounting, Finance, Commerce, Engineering or relevant discipline.
  • An advanced degree with a major in a relevant discipline or professional qualifications in Supply Chain Management is an added advantage
  • A minimum of at least 7 years of direct relevant experience including broad expertise in the management of procurement in the public sector.
  • Minimum of at least 5 years of experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank, UN organizations, etc. for procurement of goods, services, and works.
  • Good knowledge of all concepts, principles and approaches to procurement, and of public procurement systems, functions and practices;
  • Proven work experience on country procurement systems and procedures
  • Experience working in a Fragile State environment.
  • Strong communication skills and persuasiveness in facilitating, presenting, negotiating and resolving highly complex issues, both orally and in writing in English
  • High level interpersonal and relationship-building skills.
  • Excellent computer skills for Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use.
  • Fluency in English is must.
  1. Duration & Duty Station: Twelve (12) months. The duty station is Mogadishu Somalia with travels to the FMSs
  2. The Ministry of Finance of Federal Government of Somalia (MoF)now invites eligible Individual Consultants to indicate their interest in providing these services. Interested Individual Consultants must submit their Curriculum Vitae (CV)and cover letter indicating that they are qualified to perform the services.

The detailed Terms of Reference (TOR) can be found at the following website: www.mof.gov.so or it can be forwarded to the applicant upon request to the address indicated below.

  1. The attention of interested Consultants is drawn to paragraphs 3.14, 3.16 and 3.21of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Financing Goods, Works, Non-Consulting and Consulting Services dated November 2020, current edition (“Procurement Regulations”) setting forth the World Bank’s policy on conflict of interest and eligibility.
  2. The selection will be conducted in accordance with the procedures for selection of Individual Consultants set out in the World Bank Procurement Regulations for Investment Project Financing (IPF) Borrowers dated November 2020 (Procurement Regulations).

How to apply

Interested Consultants may obtain further information at the address given below from 8:30 to 3.30pm Mogadishu time (Excluding public holidays).

Expressions of interest (EOI) and CV with 3 reference persons must be delivered ( by e-mail or in person) in a written form to the address below by May 27th, 2023 at 12:00 Hours (Mogadishu Time) – marked clearly as “ Expression of Interest  for Procurement Specialist MoF)” Ref; SO-MOF-360004-CS-INDV,

RCRF Project – Office of the PIU

Ministry of Finance of Federal Government of Somalia, Mogadishu

Email:  rcrfrecruitment@mof.gov.so

 

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