Duties and responsibilities:
Under the direct supervision of the Admin/Finance Officer, the Senior Compound Assistant will undertake the following tasks.
¿ Manage the accommodation facilities by assigning rooms to guests and maintain a list of guests in the compound;
¿ Do online booking in WFP Global accommodation platform as and when required, confirm bookings in the platform and assign rooms.
¿ Prepare monthly accommodation bills for rent deduction for staff members and accommodation bills for the guest accommodated in UNHCR guesthouse;
¿ Coordinate with relevant staff on status /condition of AC units, water and electricity and liaise with relevant technician to ensure timely maintenance and servicing of the equipment
¿ Follow up and ensure that repairs and maintenance of rooms, houses and facilities are done on a timely manner, electrical, plumbing, A/Cs repairs and carpentry work so as not to inconvenient residents;
¿ Monitor daily attendance and prepare monthly attendance of guesthouse staff.
¿ Supervise all cleaners within the compounds and ensure the compound is properly cleaned and garden maintained.
¿ Maintain records of all items procured for the Compound.
¿ Coordinate/make updated inventory of all assets provided to the houses/rooms and submit periodic inventory reports.
¿ Manage a team of Compound maintenance supervisors throughout the duration of the contract.
¿ Delegate responsibilities to Compound cleaning supervisor based on the needs of the staff members, project coordination in the compound.
¿ Coordinate high profile missions and the activities in the compound.
¿ Place tables, chairs, plants and décor for meetings and mission as and when need/requested;
¿ Organize the compound storage spaces and facilities, making sure of the use FIFO methods are followed for all perishable goods as per storage policy and procedure;
¿ Assist with any special V.I.P needs, when the mission is in the compound;
¿ Development of the annual workplan based on compound development priorities.
¿ Development of compound management standards to be agreed upon by management.
¿ Any other duties deemed necessary by Management as and when required.
Qualifications:
2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor in Business administration , Management and Accounting or equivalent or higher.