Somali jobs at Action Against Hunger (3 positions)

Action Against Hunger is hiring.

Action Against Hunger Jobs in Somalia (February 2024)

 

Job 1: ICT Officer (1 Position), Baidoa, Somalia

Application should reach us not later than February 22, 2024.

VACANCY ANNOUNCEMENT – VA 06/2024

Position Title: ICT Officer

Number of positions: 1

Reporting to: Field Coordinator   & ICT Manager (Technical)

Duty Station: Baidoa

Contract Duration: 12 Months

Organisational background:

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Summary of position

The ICT officer is responsible for Administering in-house and commercial Information system platforms, Ensuring the Action Against Hunger ICT standard is respected, Improving the efficiency of ICT resource use, Promoting user awareness and train users in the use of IT resources, managing telecommunications resources (radio, satellite) and managing base equipment list.

Purpose:

The ICT officer will assist in insuring the most effective use of IT and telecommunication resources at the bases, especially Bay and Bakool region, while respecting Action Against Hunger standards, procedures and the security rules:

Engagement:

Collaborate with ICT manager and team to improve the efficiency of ICT resources use. Engage with telecom companies and other service providers to solve ICT related problems.

Delivery:

The ICT officer has the responsibility of assisting users in using ICT resources on a daily basis, to install, monitor and configure computer systems, diagnose hardware and software faults and solve technical and application problems, Supporting in the rollout of new applications and work with ICT Manager to set up new users’ accounts and profiles. The expected deliverables are monthly ICT report and site visit report.

1. Essential Duties
2. System Administration and Infrastructure management

• Working with the key actors of data collection and food distribution systems (Logistics, Program….)
• Maintenance of wireless connectivity issues on mobile devices in field operations, troubleshooting where necessary.
• Synchronizing mobile data to permanent data repositories and cloud servers.
• Maintaining local networks in the bases according to standards.
• Troubleshooting and escalating network connectivity difficulties.
• Setting up conference room AV equipment for organization meetings.

1. ICT standards adherence and user training

• Installing, repairing and maintaining workstations, Tablets/smartphones, standalone and network printer and related equipment including peripheral devices and cabling according to Action Against Hunger ICT standard.
• Providing and assisting users with training relative to basic workstation operation, and minor troubleshooting;
• Ensuring workstations adhere to IT standards.
• Ensuring antivirus software usage guidelines are respected, that updates are deployed at individual workstations and that antivirus protection is constantly monitored.
• Working with ICT team to train users on the correct use of IT resources and respecting IT security rules;
• Maintaining computers and conducting daily/monthly checks to ensure that maintenance tasks have   been executed.
• Ensuring ICT Induction is given to newly recruited staff.

1. Helpdesk management and technical support to users

• First Line Desktop Support.
• Manage the IT support queue and assigning tickets appropriately
• Setup and provide remote desktop support for users throughout TeamViewer or AnyDesk
• Diagnosing and solving hardware/software problems
• Providing advice and superior IT service to end users.
• Tracking and routing end user problems and requests
• Setting up and configuring new laptops and desktops
• Installing authorized software to laptops and desktops
• Ensuring security and upgrades are applied to desktops and laptops and kept up to date
• Resolving everyday user problems;
• Providing users with software support for sharing files, emails etc.;
• Reporting problems encountered and solutions implemented;

1. Telecommunication resources and IT environment

• Working with ICT team on ensuring all means of communication (Broadband internet, VHF/HF Radio communication and satellite communication) are operating correctly.
• Monitoring communications costs by putting log sheet in place.

1. Equipment management

• Record and update the mission equipment list and inventory
• Working with ICT Manager on reconciliation of base equipment list and master equipment list.
• Ensuring equipment are properly tagged according to Action Against Hunger standard.
• Conducting regular physical inventory.
• Ensure equipment allocation forms are signed for all ICT equipment allocated to users.

1. Reporting and Documentation

• Capitalizing data and procedures related to the use of IT resources and networks and communicating this information upstream to line management.
• Providing Monthly report and site visit report.

1. Gender Equality commitments

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
• Respect beneficiaries’ women, men, boys, and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status,
• Value and respect all cultures.

• Fiscal Responsibility

Managing base cash and mobile money books

1. Physical demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.

1. Required Qualifications and Professional Experience

• BSC Degree in Information technology, Computer science, Information System or other relevant degree from a recognized institution
• At least 3 years’ experience in Humanitarian context. International NGO experience is an added advantage.

1. Required Skills & Competencies

• Experience in providing technical assistance across a variety of departments.
• Excellent spoken and technical writing ability in English, including report writing.
• Good communication skills – Organizational skills – Adaptability – Flexibility and patience.
• Good knowledge of the Windows operating environment and office software packages (MS Office 2010, 2016 and/or newer versions) and Microsoft 365 Enterprise,
• Good knowledge of IT troubleshooting and maintenance,
• Good Knowledge of networks and wireless technologies.
• Proven ability to ensure the effective use of resources.
• Demonstrated ability to work in multicultural, multidisciplinary environment.
• Proven ability to manage diverse team across different functional areas.

How to apply

Interested? Then apply for this position by clicking on link below. Applications will be reviewed on a rolling basis.

https://apply.workable.com/action-against-hunger/j/CC570AD6F6/

Application should reach us not later than February 22, 2024.

Only Shortlisted candidates will be contacted.

Apply Here

Job 2: Accountant (1 Position), Mogadishu, Somalia

Application should reach us not later than February 22, 2024.

VACANCY ANNOUNCEMENT – VA 08/2024

Position Title: Accountant

Number of positions: 1

Reporting to: Head of Department Finance

Duty Station: Mogadishu

Contract Duration: 12 Months

Organisational background:

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

1. Summary of Position

The Accountant is a vital member of the finance team, responsible for ensuring adherence to financial policies, project procedures, and regulatory standards. This role is integral in maintaining accurate mission accountancy and providing reliable financial data for analysis and reporting. The Accountant plays a crucial part in recording costs, managing general accounting, overseeing accounts receivable/payable, payroll, and partner financial reports. Moreover, this position ensures the availability of comprehensive backup documentation.

Purpose:

As the custodian of the general ledger and related financial transactions, the Accountant delivers timely, thorough, and precise financial reports and analyses to the Head of Finance. These financial practices align with Core Humanitarian standards and Action Against Hunger’s internal regulations.

Engagement:

The Accountant collaborates closely with base Finance Officers on a regular basis, facilitating effective communication. They maintain a strong liaison with the Head of Finance to ensure timely access to financial data for analysis and reporting. Additionally, the Accountant engages with the Finance Manager to oversee proper archival of financial documentation in preparation for audits when necessary. While working collaboratively with headquarters (HQ) staff, this position reports directly to the Head of Finance Department. 

Delivery:

The accountant maintains robust internal accounting and system controls to protect Action Against Hunger’s assets and uphold financial data integrity. The commitment of the Accounting and Financial Reporting team is to fulfill the organization’s mission with ethical, courteous, cost-effective, and efficient financial practices.

1. Essential Job Duties/ Roles:
   

Manage all Accounting Transactions: 

• Monthly Accounts: Review and correct monthly accounting records for all field bases and the coordination office. Ensure accuracy.
• Sylogist Data Entry: In collaboration with the Finance Officers maintain Serenic ERP with up-to-date accounting data, ensuring completeness.
• Depreciation Updates: Regularly update and enter depreciation data into ERP for accurate financial reporting.
• Expense Accuracy: Verify and maintain accurate expense records in accounting records. Identify and rectify any accounting errors, ensuring accurate records.
  

Payroll Review and Supplier Reconciliation: 

• Payroll reconciliations: Thoroughly review and reconcile payroll records, ensuring precision and compliance.
• Advance and Payables Verification: Regularly verify open advances at month-end for proper financial control.
• Advances and Invoices Management: Monitor advances and outstanding invoices, ensuring timely resolution.
  

Monthly, Quarterly, and Annual Closings: 

• Monthly Closure Oversight: Supervise monthly closure processes with the Field office Finance Officers.
• Documentation Preparation: Prepare and upload required documents for monthly closure, adhering to month-end timelines.
• Periodic Closings: Contribute to quarterly and annual closings, ensuring data accuracy.
  

Balance Sheet Reconciliation – Preparation of all Account Schedules: 

• Balance Verification: Confirm cash and bank book balances align with counts, bank statements, and reconciliations.
• Account Schedules Maintenance: Keep account schedules up to date for comprehensive financial tracking.

Operations Budget Support: 

• Support Cost Analysis: Conduct a comprehensive analysis of support costs, including administrative, overhead, and indirect expenses. Evaluate cost allocation methods to ensure fairness and accuracy.
• Depreciation Record Updates: Update depreciation schedules and corresponding ERP entries.
• Expense Recording: Record Interco transactions with complete documentation and compliance.
• Budget Development: Collaborate with the finance team to develop budgets that incorporate support costs effectively. Ensure support costs are appropriately allocated across projects, field offices and departments.
• Allocation Methodology: Implement support cost methodology for allocating support costs. Document the allocation process and make it accessible for audit.
• Auditing and Compliance Checks: Periodically conduct internal reviews to ensure that support cost allocation aligns with established support cost methodologies. Address any non-compliance issues promptly.
  

Donor Financial Reporting:

• Prepare internal budget follow-up (BFU) with donor reporting templates.
• Monitor financial spending per donor reporting templates and raising alerts for risks related to donor rules.
• Reviewing and validating partner’s financial reports in collaboration with the Finance Manager and Head of Finance Department.
  

Document Retention and Archiving: 

• Document Archiving Oversight: Supervise and maintain an organized archival system for financial documents.
• Document Integrity: Ensure all necessary financial documents are collected, exhaustive, and correctly archived.
• Missing Document Management: Actively follow up on missing documents to maintain archive completeness.

• Gender Equality commitments
• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
• Respect beneficiaries’ women, men, boys, and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status,
• Value and respect all cultures.

1. Fiscal Responsibility

None 

1. Supervisory Responsibilities

Technical Supervision of Finance and Admin Officers of all basis.

1. Physical demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.

1. Required Qualifications and Professional Experience

• University degree in business or finance; Professional qualification in Accounting or Finance would add advantage.
• Minimum 5 years Finance experience preferably in INGO/NGO is mandatory.
• Sound knowledge of accounting procedures and principles.

1. Required Skills & Competencies

• Ability to work independently with minimal supervision and be initiative.
• Strong computer skills and ability to use standard computing packages such as word, excel, spreadsheets
• Strong team working and interpersonal skills.
• Must be able to effectively communicate in English
• Ability to plan ahead and output oriented.
• Self-motivated, result-driven and reliable.

How to apply

Interested? Then apply for this position by clicking on link below. Applications will be reviewed on a rolling basis.

https://apply.workable.com/action-against-hunger/j/E0E2F82F5A/

Application should reach us not later than February 22, 2024.

Only Shortlisted candidates will be contacted.

Apply Here

Job 3: Finance Assistant (1 Position), Mogadishu, Somalia

Application should reach us not later than February 22, 2024.

VACANCY ANNOUNCEMENT – VA 07/2024

Position Title: Finance Assistant

Number of positions: 1

Reporting to: Finance Manager

Duty Station: Mogadishu

Contract Duration: 12 Months

Organisational background:

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Summary of position

The Finance Assitant will be responsible for ensuring Action Against Hunger USA systems and procedures of internal controls are followed when handling or processing financial transactions She/He shall work and support the Finance Manager in accounting and financial matters. The incumbent ensures all recorded financial transactions present accurate, true and fair status of incurred expenditure in line with donor, HQ and mission guidelines.

Purpose         

The position will be responsible for among other duties; review payments and supporting documents, process payments, maange the petty cash and bank disbursement documentation, preparation of support documentations and carry out reconciliations, facilitate monthly accountancy closure and payroll. 

Engagement

The Finance Assitant will foremost work under the technical supervision of the Finance Manager, will report to the Finance Manager. S/He will collaborate and support the respective teams in HR department Logistics and Programs by providing financial Accountability, Service and Integrity. 

Key Deliverables

1. Timely and Accurate Supplier Payments and Reconciliations: Ensuring prompt processing and reconciliation of payments to suppliers, verifying invoice accuracy, and maintaining alignment with contractual agreements and financial records.
2. Import all invoice into the system- Sylogist-ERP
3. Effective Petty Cash Management: Overseeing daily cash and mobile money via Merchant transfers, weekly cash counts to ensure sufficient operational petty cash, and maintaining accurate transaction records into Syslogist-ERP
4. Accurate Financial Transaction Recording: Maintaining the integrity of financial records by timely recording of transactions in cash, mobile money, and bank books, and uploading these records to financial system software.
5. Invoice Processing and Compliance: Managing the invoice processing workflow, ensuring compliance with internal controls, obtaining necessary approvals, and addressing any compliance issues.
6. Month-End Reporting and Balance Reconciliations: support with Finance Manager/ Accountant Facilitating monthly accountancy closure, ensuring accuracy in document review, reconciling advances, and maintaining Payroll and uploading into the Syslogist.

1. Essential job roles:

Cash Management:

• Timely Payments to Suppliers and Reconciliation: Ensure that payments to suppliers are processed promptly and accurately. Review invoices and supporting documents to verify the correctness of the amounts. Prepare reconciliations when necessary to ensure that payments align with contractual agreements and financial records.

• Prepare Payment Vouchers & Invoice Supporting Documents: Ensure payment Vouchers (PVs) are prepared alongside requisite invoice supporting documents. This involves entering details such as the invoice number, amount, donor codes, Account codes and vendor details.
• Upload PVs to ECHO Sign for 1st & 2nd Level Approval: Finance Assitants upload the PVs to ECHO Sign for both first and second-level approvals.
• Address feedback for any compliance issues raised: In case of any compliance issues flagged during the review, Finance Assitant is responsible for resolving these before re-submission.
• Echo Sign 2nd Level Approval of Vendor Invoices: Submit Invoices to the Finance Manager and Head of Finance for final approval on ECHO Sign, making the ultimate decision on the legitimacy and validity of the PVs and Vendor Invoices.
• Sylogist Upload of Payment Invoices Data and approved PV: After approval, Finance Assitants upload payment data into Sylogist, and the approved PV.
• Archieving system, the Finance Assistant is responsible for archving monthly financial support document into NHF.

Balance Reconciliations (Accounts Payable and Accounts Receivable):

• Accuracy in Document Review: Thoroughly check and review the accuracy of all supporting documents and invoices before processing payments. Ensure that all required documents are complete and compliant with internal control procedures, donor provisions, and statutory regulations.
• Advance Reconciliation: Consistently reconcile all advances and actively follow up for their liquidation. Communicate any outstanding advances weekly and adhere to the Action Against Hunger’s policy regarding the number of advances allowed at any given time.
• SYLOGIST Entries Review: Conduct a weekly review of SYLOGIST entries to verify the correctness and accuracy of accounting codes, contract codes, project codes, and financial lines. Ensure that all entries align with Action Against Hunger standards.

• Tax Compliance: Ensure compliance with local tax regulations by processing statutory deductions.

External Audit & Internal Audit:

• Provide support to Finance Manager for Audit Facilitation and Risk Management: Providing crucial support during external, internal, donor, or government audits, including preparing necessary documentation and assisting auditors. Proactively identifying financial risks and implementing measures to mitigate fraud and corruption.

• Risk Identification: Continuously assess daily operations for potential risks of fraud and corruption. Recommend proactive measures to mitigate these risks and maintain the integrity of financial operations.

Other Duties:

• ERP Database Maintenance: Maintain the Sylogist database for the mission by recording all bank and cash transactions accurately and in a timely manner. Ensure the integrity and completeness of financial data.
• HR Information Communication/Support: Act as a bridge between the HR Department and Finance Department, in terms of Payroll preparations/review and facilitate on time of monthly Payroll payment for Action Against Hunger Somalia mission staff.

1. Gender Equality commitments

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
• Respect beneficiaries’ women, men, boys, and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status,
• Value and respect all cultures.

• Fiscal Responsibility

Managing base cash and mobile money books

1. Physical demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.

1. Required Qualifications

Business Administration, Commerce, Organization Development or relevant field. Professional qualification in accounting or finance would be an added advantage

1. Required Skills & Experience

• Professional Certification in Business Management At least five (3) years’ experience in a similar role. International NGO experience is an added advantage;
• Skills in Microsoft office (Spreadsheets, word processing and accounting packages.)
• Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
• Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
• Confidentiality, accountability, integrity and ability to handle sensitive situations;
• Fluent in both spoken and written English;
• Proven competency in the use computer applications;

How to apply

Interested? Then apply for this position by clicking on link below. Applications will be reviewed on a rolling basis.

https://apply.workable.com/action-against-hunger/j/90DD585D49/

Application should reach us not later than February 22, 2024.

Only Shortlisted candidates will be contacted.

Apply Here