SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Senior Finance Assistant (2 Positions)

Vacancy Number: SVN/IOMSO/005/2024

Duty Station: Nairobi, Kenya (IOM Somalia)

Classification: General Service Category, Grade G7

Type of Appointment: Special Short Term, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date: 30 April, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
Under the overall supervision of the Resources Management Officer (Grants & Compliance) and the direct supervision of the National Finance Reporting Officer, the successful candidate will be responsible for providing effective and efficient administrative support to Resource Management Unit.

Core Functions / Responsibilities:
1.Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
2.Prepare budget, accounting, financial, statistical reports and other reports as required
3.Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
4.Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
5.Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
6.Monitor compliance with financial policies, procedures, rules and regulations;
7.Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
8.Provide regular and ad hoc financial information to support informed financial decision making
9.Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
10.Manage and prepare the payroll by executing validity checks on monthly payroll results;
11.Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
12.Prepare draft responses or respond to audit queries and follow up on audit recommendations;
13.Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
14.Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,
15.Perform other related duties as required

Required Qualifications and Experience
Education
•Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience; or
•High School diploma with seven years of relevant experience.

Experience
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
•Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills
•Previous experience with UN and International Agencies, or NGO’s an advantage.
•Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
•Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.
•Demonstrated ability to maintain integrity in performing responsibilities assigned.

Languages
For all applicants, fluency in English is required (oral and written).

Required Competencies
Values
•Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
•Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
•Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
•Courage: Demonstrates willingness to take a stand on issues of importance.
•Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2.
•Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
•Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
•Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
•Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other
Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.

How to apply

If you are interested, please submit your CV and Cover Letter via email with the subject of the Position Title and Special Vacancy Number to recruitmentsomalia@iom.int before the closing date.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).
Posting period:

From 19.04.2024 to 30.04.2024
Only shortlisted applicants will be contacted.

SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Senior Information Technology and Information

Management Assistant

Vacancy Number: SVN/IOMSO/008/2024

Duty Station: Mogadishu, Somalia

Classification: General ServiceCategory, Grade G6

Type of Appointment: Special ShortTerm, six months with possibility of Extension

Estimated Start Date: As soon as possible

Closing Date: 23 April,2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Head of Resources Management and under the direct supervision of the Information Technology Officer, the Senior Information Technology and Infomation Management Assistant will provide overall specialized assistance and daily technical support to users of information management tools and technology infrastructure of the office in close coordination with Information Communication Technology (ICT) in Somalia and Global Support Unit. The incumbent will also provide support in the administration, development, maintenance, and troubleshooting of all IOM Somalia Application Systems

Core Functions / Responsibilities:

1. Ensure that all helpdesk queries are logged in ICT Support Ticketing System and addressed appropriately via email, telephone call, or in person. Install systems, network components, and software; suggest the best technical solutions to achieve required standards while taking into consideration local technical constraints.
2. Creates and manages SharePoint and OneDrive needed by different units in IOM Somalia Mission.
3. Participate and deploy, if necessary, in the planning and development of system applications, IT networks, and infrastructure. Identify and proactively recommend required upgrades and modifications ensuring consistent service availability.
4. Manage problem-solving, support, and assistance for use of office technology (including but not limited to Microsoft Windows 10, Power BI, Power Automate, and Adobe Acrobat).
5. Support in the administration of the application system by carrying out user management, configuration management, installation and configuration, performance tuning, data integrity, security, recovery, etc.
6. Assist in database development activities such as database design, development of complex queries, and custom reports to meet users reporting requirements.
7. Liaise with service providers for the provision of adequate IT services and equipment in coordination with the Procurement & Logistic Unit and ensure all computer purchases are within the ICT standards.
8. Manage the maintenance of hardware & software inventory and inform all programs about the number of software requirements for their sections.
9. Provide specialized assistance for the development of application systems to meet needs and requirements as identified for the mission as well as support in the maintenance and enhancement of already existing application systems.
10. Implement IOM ICT standards and IOM IT Policies and Guidelines in particular to network and systems, IT procurement, and information security.
11. Develop and implement, when necessary, ICT training for IT assistants and end-users to ensure productive use of existing and new systems.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in information technology or computer science or a combination of relevant education from an accredited academic institution with four years of relevant professional experience, or
• High School Degree/Certificate in the above field from an accredited academic institution with six years of professional experience

Experience

• Working knowledge and experience of at least: Windows Server 2008 or higher in a multi- site environment. Experience in handling Microsoft Exchange Online, TCP/IP Protocol, Cisco Router Configuration. Windows 10 administration.
• Experience in the use of computer programs and databases (e.g. Microsoft Excel, Microsoft Word, Microsoft Access, SQL Server, MySQL, web-based application development tools (C#, ASP.NET MVC, etc) and other enterprise database system.
• Experience in working in an international organization.

Skills

• Knowledge of networking equipment and Windows Infrastructure
• Knowledge in databases and programming software
• Knowledge of ICT support using the ticketing system

Languages

For all applicants, Fluency in English (oral and written) Somalia is advantage.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.

How to apply

How to apply: If you are interested, please submit your CV and Cover Letter via email with the subject SVN/IOMSO/008/2024: Senior Information Technology and Information Management Assistant ,IOM Somalia Mogadishu, Office to recruitmentsomalia@iom.int before the closing date.No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).

Posting period:

From 09.04.2024 to 23.04.2024

Only shortlisted applicants will be contacted.

 

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