Terms of Reference (TOR) For Data Capturers- Somalia

Electoral Institute for Sustainable Democracy in Africa (EISA)

Terms of Reference (TOR) For Data Capturers- Somalia


Election Situation Room

Data Capturers

Terms of Reference (TORs)

1.  Introduction

The Somalia Civil Society Election Situation Room (ESR) was established in January 2021 by Somalia -Non-State Actors (SONSA) and Puntland Non-State Actors Association (PUNSAA) with the support of Electoral Institute for Sustainable Democracy in Africa (EISA) and will be operational during the upcoming parliamentary and presidential elections in Somalia. EISA will be the host organisation driving the process and providing technical expertise based on its experience. PUNSA and SONSA CSOs network groups bring in the capacity and credibility to coordinate the ESR.

The ESR is a platform for coordination and information gathering where election conflict-related information is gathered, analysed and disseminated to enhance collaboration, proactive advocacy and rapid response to conflict and dispute associated with Somalia electoral process. The ESR platform will also facilitate election conflict resolution support efforts to reduce electoral conflicts and support the work of the Indirect Election Dispute Resolution Committee (IEDC) and the disputed parties including clans, candidates and the electoral delegates. This platform also intends to work towards ensuring the implementation of the women quota in the current process and active involvement of women in Somalia’s political and electoral processes.

The objectives of the Somalia CSOs Election Situation Room are to:

Promote collaboration and consensus amongst civil society groups: Given the challenges that elections pose, civil society coalition groups and their members should collaborate and work together. The ESR, therefore, aims to provide a collaborative platform that allows for CSOs members to come together during the election period and offer strategic recommendations for conflict management, prevention as well as promoting participation in the elections

Contribute to the creation of a conducive environment for the upcoming elections: Using the information gathered from the regions the ESR platform can influence political leaders to come together and negotiate towards reducing political standoff and differences thereby contributing to the holding of peaceful elections.

Addressing the challenges faced by Somali women in terms of their participation in the current electoral process and Somali’s political process in future: The 30% women quota provision is a challenging issue and if not addressed, women may be excluded in the elections and denied their rights to participate in the political processes. In this regard, the ESR will be a platform to advocate for the empowerment of women through promoting women involvement in the 2020/21 elections and the political processes.

Early warning and Scenario building: The ESR will be a platform for planning and scenario building, especially in a conflict-prone context as Somalia. Through its diverse membership, the ESR will provide early warning of potential problems as information is received from its members, thereby giving civil society organisations, government and international organisations background information on the environment in which the election is taking place and an opportunity to prepare for eventualities and strategies efforts towards conflict mitigation.

Evidence-based analysis: The ESR will be a platform for evidence-based analysis through information collected by its conflict assessors. It will also provide recommendations, options and analysis based on the information gathered from the conflict assessors and mobilise its members and other key stakeholders to ensure an effective operational response.

Rapid response: The greatest attribute of the ESR will be its capacity to gather and provide data in real-time leading to rapid response to conflicts or disputes that may affect the election process.

Purpose of the Data Capturers

The purpose of the data capturers is to ensure the accuracy and the secrecy of data collected from the conflict assessors and provide up to date data analysis to be shared with members of the ESR for corresponding action. To ensure real-time data management, the EISA Popola system will be used during the pre-election, election and post-election period. The collection of data and reporting seeks to encourage collaboration, early warning responses and information sharing among CSOs, election administration bodies, security and other relevant stakeholders. As part of the ESR, the data capturers will work under the guidance of the EISA PEACE Project team.

Specific duties of the Data Capturers are:


Analyse, ensure the accuracy and secrecy of data sent by the coordinators of conflict assessors

Engage and contact the conflict assessors’ coordinators daily to provide continuous data as they collect it from the assessors in the field.

Ensure efficient use of Popola for the collection of resourceful data

Draw reports based on the data received for use by ESR members.

Compare data entered with source documents, and/or re-enter data in a verification format on screen to detect errors.

Conduct regional level data analysis and interpretation of results.

Compile, sort, and verify the accuracy of data entered.

Keep a record of work completed

Liaise with SONSA and PUNSAA mission teams to gather further information about the election conflict assessment and the context of the electoral process

Assist the ESR in preparing for their media briefs

Perform any other tasks as required.

Duration of the assignment

The engagement of Data Capturers will be for 5 months and is expected to start soon as possible.

Required Skills and Qualification

At least an undergraduate qualification in one of the following or related fields: International Development, International Affairs, Education Research and/or Policy, Monitoring and Evaluation, Statistics, Data Management and Information Technology

Field experience using questionnaires and survey data

Experience using Android tablets to collect survey data is a plus and experience in using excel for data analysis and graphic building.

Entry-level experience with programming data collection instruments such as ODK or other survey programming tool

Familiar with the context of Somali’s political and election processes

Computer literate and experience in writing electoral reports.

Familiarity with the national, regional, and internal standards for democratic elections.

A deep motivation to ensuring that data collected is utilised for adaptive management to the extent possible.

Good written and spoken Somali and English.

How to apply

Qualified candidates are required to send applications to ubaid@eisa.org and cc antonetta@eisa.org in a single PDF document containing a cover letter, CV with three referees and qualification certificates not later than 15 May 2021.



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