Transport Officer – Mogadishu, Somalia

Transport Officer – Mogadishu, Somalia

Position Name:	Employment Regime:	Post Category for Contracted:
Transport Officer	Seconded/Contracted	Mission Support – Management Level
Ref. Number:	Location:	Availability:
SOM-9054	Mogadishu	ASAP
Component/Department/Unit:	Security Clearance Level:	Open to Contributing Third States:
Mission Support Department/	EU CONFIDENTIAL	No
General Support Section

1. Reporting Line:

The Transport Officer reports to the Head of General Support Section.

2. Main Tasks and Responsibilities:
   

• To ensure the Mission vehicles are used in accordance with the rules and regulations, and that vehicle usage data for each vehicle is correctly recorded/documented e.g. maintenance, service/repair and usage history;

• To plan work orders, preventive maintenance, vehicle technical inspection reports and determine the maintenance/repair required to ensure the roadworthiness of the Mission fleet;

• To supervise the provision of workshop services, to monitor maintenance and repairs outsourced to external workshops, and to inspect the quality and spare parts following vehicle service performance;

• To maintain a cost control database for analysis of fuel consumption, maintenance, repairs, scheduled services of vehicles and associated costs, and tracking of reimbursement of repairs following accidents;

• To ensure effective management of the transport capability (including liaising with car rental agencies), monitoring the fleet (fuel accountability, damage to the vehicles, road accidents and insurance cover) through Fleet Management Solution;

• To identify/monitor spare parts requirements, workshop equipment and tools to facilitate efficient maintenance and performing quality assurance;

• To ensure inventory control and physical annual checks of vehicles and related equipment;

• To propose withdrawal of vehicles from service if considered not roadworthy;

• To conduct accident damage assessments, process vehicle accident reports, participate in Boards of Inquiry and raise Damage Discrepancy Reports;

• To prepare reports and make recommendations on various transport matters;

• To develop and conduct Mission driving orientation briefings to ensure all Mission members are familiar with road/traffic conditions and traffic rules/regulations;

• To maintain a file of all driver related documents and records;

• To coordinate and implement a Mission air and land movement plan;

• To ensure necessary storage, distribution and allocation of motor vehicles and associated equipment;

• To provide advice, support and train Mission members on transport related matters and guidelines;

• To assist and advise the Head of General Support Section on effective contract management of maintenance, repair and fuel contracts;

• To maintain all driver and vehicle-related documents and records and reports in the document management system and the ERP system;

• To analyse and find solutions for vehicular support to operations.

3. General Tasks and Responsibilities:
   

• To identify and report on lessons learned and best practices within the respective area of responsibility;

• To contribute and ensure timely reporting on activities within the respective area of responsibility;

• To take account of gender equality and human rights aspects in the execution of tasks;

• To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:
   

• Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor’s Degree (the qualification should be in any of the fields of Transport, Logistics, Automotive Technology, Engineering, Supply Chain Management or other related field) OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

• A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:
   

• Proficiency in use of standard maintenance related software and data entry processes, knowledge of logistics databases and inventory procedures;

• Knowledge of using electronic Fleet Management and fleet tracking software;

• Experience in the management of repair and maintenance of motor vehicles, heavy/specialised transport equipment;

• Knowledge of the administrative and financial procedures used in organizations related to fleet maintenance;

• Driving licence type C1.

6. Desirable Qualifications and Experience:
   

• Knowledge of current technologies used for Logistics, Supply Chain Management, Asset Management, Inventories like an Enterprise Resource Planning (ERP) System;

• International experience, particularly in crisis areas, with multinational and international organisations;
• Experience with maintenance and repair work with armoured vehicles, heavy/specialised transport equipment or mechanised handling equipment is an advantage.

7. Desirable Knowledge, Skills and Abilities:
   

• Familiarity with vehicle fleet and maintenance related principles, rules and regulations used in international organisation or major NGOs.

Deadline for Applications: Thursday 5 October 2023 at 17:00 (Brussels time)

Apply Here