Venue and Accommodation for Comprehensive Security Treat Assessment

Date: 05, August 2024.

INVITATION TO BID (ITB)

ITB Ref No: MOIS/HS/ITB1/2024

• Section I. Invitation Letter

Subject:  Venue and Accommodation for Comprehensive Security Treat Assessment 

Dear Sir/Madam,

Ministry of Internal Security MoIS HS is pleased to invite prospective bidders to submit offers for comprehensive Threat Security Assessment with the MoIS General Conditions of Contract and the Terms of Reference as set out in this Invitation to Bid (ITB).

The ITB consists of the following:

• Section I. ITB Invitation Letter
• Section II. Instructions & Data
• Annex1 Financial Offer and Compliance Form

If you are interested in submitting a quotation in response to this ITB, please prepare your quotation in accordance with the requirements and process as set out in this ITB and submit it to MoIS Hirshabelle by the deadline for tender submission set out in Section I: Instructions & Data. If you have any questions or require further information, please do not hesitate to contact us.

We look forward to receiving your quotation.

Sincerely,

Mukhtar Mohamed Abdulle,

Director General MoIS Hirshabelle

• Section II. Instructions & Data

Introduction & Scope of Tender	This ITB refers to Comprehensive Threat Security Assessment Bidders shall adhere to all the requirements of this ITB, including any amendments made in writing by the MoIS Hirshabelle. Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by the MoIS Hirshabelle. The MoIS Hirshabelle is under no obligation to award a contract to any Bidder as a result of this ITB. The MoIS Hirshabelle reserves the right to cancel the procurement process at any stage without any liability of any kind, upon notice to the bidders or publication of cancellation notice on the MoIS Hirshabelle website.
Contact person for correspondence, notifications, and requests for clarifications	All correspondence, notifications, and requests for clarifications in relation to this ITB shall be sent to: Mr: Mukhtar Mohamed Abdulle Title: Director General MoIS Email: dg@mois.hs.so Mobile: 615047996
Bidder Eligibility	No nationalities are excluded from submitting a bid.
Clarifications	Requests for clarification from bidders will not be accepted by any later than [Date: 10, August 2024] Responses to requests for clarification will be communicated: Email: dg@mois.hs.so
Quotation validity period	Quotations shall remain valid for acceptance by the MoIS Hirshabelle for 90 days from the Deadline for Quotation Submission.
Quotation Currencies)	Quotations shall be quoted in USD.
Duties and Taxes	All quotations shall be submitted net of any direct taxes.
Language of quotations	All quotations, information, documents, and correspondence exchanged in relation to this ITB process shall be in English.
Deadline for Quotation Submission	All quotations must be submitted by [Date: 15, August 2024 at 18:00 hours] Somalia Local time.
Quotation submission	Quotations must be submitted as follows: Hand delivery at MoIS office in Jowhar and/or By email: dg@mois.hs.so
Evaluation method and criteria	Quotations shall be evaluated to determine the lowest price most technically acceptable offer. Evaluation shall be conducted as follows: 1.     Technical compliance of the offered goods/services. The following eligibility and formal criteria will be reviewed for compliance: ·       Completed ITB document with compliance ·       Submission of business profile ·       Submission of valid business registration 2.     Financial evaluation. Quotations that are found to be technically acceptable shall be evaluated based on price and the MoIS Hirshabelle will award the contract as per the lowest priced, most technically acceptable offer evaluation methodology.  At any time during the evaluation process the MoIS Hirshabelle may request clarification or further information in writing from Bidders.The Bidder’s responses shall not contain any changes regarding the substance, including the technical and financial part of their quotation.
Partial quotations	Partial quotations shall not be allowed. Bidders must quote prices for the total goods and/or services for the total requirement requested under Annex1. Evaluation will be done for the total requirement.
Alternative quotations	Alternative quotations are not accepted.
Signing of Contract	The MoIS Hirshabelle plans to award the Contract by [Date: 22, August 2024]
Payment Terms	The MoIS Hirshabelle will ordinarily effect payment within 30 days after receipt of the material and on submission of payment documentation.

Annex 1 

FINANCIAL OFFER & COMPLIANCE FORM 

(Also, submit supplier’s quotation bearing the official Letterhead/Stationery). 

We, the undersigned, hereby accept in full the The MoIS Hirshabelle General Terms and Conditions, and hereby offer to supply the goods/services listed below in conformity with the specification and requirements of MoIS as per ITB Ref#: MOIS/HS/ITB1/2024.

TABLE 1: Offer to Supply Goods/servcies Compliant with Technical Requirements 

Jowhar District
No.	Name/Description	Qty	Days	U.Price	Total in USD
1	Launch	85	4
2	Refreshments (morning and afternoon)	85	4
3	Stationery (85 notebooks, 2 boxes of pens,3 boxes of marker pen, 4 flipboards, projector and screen)	Lump sum	4
4	Venue (100 seat capacity)	1	4
5	Banner (2mx1.5)	1	1
8	Media and publication	1	2
Total
Cali Gaduud District
No.	Name/Description	Qty	Days	U.Price	Total in USD
1	Launch	85	4
2	Refreshments (morning and afternoon)	85	4
3	Stationery (85 notebooks, 2 boxes of pens,3 boxes of marker pen, 4 flipboards, projector and screen)	Lum sump	Lum sump
4	Venue (100 seat capacity)	1	4
5	Banner (2mx1.5)	1	1
8	Media and publication	1	2
9	Staff Accommodation	3	4
10	Minister & DG Accommodation	2	4
Total
Aadan-Yabaal District
No.	Name/Description	Qty	Days	U.Price	Total in USD
1	Launch	85	4
2	Refreshments (morning and afternoon)	85	4
3	Stationery (85 notebooks, 2 boxes of pens,3 boxes of marker pen, 4 flipboards, projector and screen)	Lum sump	Lum sump
4	Venue (100 seat capacity)	1	4
5	Banner (2mx1.5)	1	1
8	Media and publication	1	2
9	Staff Accommodation	3	4
10	Minister & DG Accommodation	2	4
Total
Ground Total

TABLE 2: Compliance Requirements 

Item	Compliance (Y/N)	Alternative (if N)
Delivery (4 days)
Quotation validity (30 days)
Delivery place (Jowhar, Cali Guduud, and Aadan-Yabaal districts)

I, the undersigned, certify that I am duly authorized by [insert full name of Bidder] to sign this quotation and bind [insert full name of Bidder] should MoIS HS accept this quotation:

Name        : _____________________________________________________________

Title          : _____________________________________________________________

Date          : _____________________________________________________________

Signature  : _____________________________________________________________

Attachment:

MoIS HSS ITB_final draft

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