Deadline Extension: Tender Notice For Construction of Twin Latrines for the Overcrowded Schools – Somaliland
General Conditions for Tender
- Scope: ALIGHT Formerly known as the “American Refugee Committee (ARC International)” invites tenders for the supplies/works described and summarized in accordance with procedures, conditions and contract terms, as prescribed in the tender documents. ALIGHT reserve the right to vary the quantity of work/materials/supplies specified in the Tender Documents without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.
- Language: As determined by ALIGHT, the working language of this tender is English. Other languages will not be accepted.
- Qualifying and Conditions: The main criteria for admission to the tender are as follows:
- Quote envelop should be sealed with the reference and must stamped
- Valid Registration certificates from Somaliland Government
- Tax Clearance Certificate
- Good track-record and references from previous clients (At least three references from the firm applying for Tender).
- Relevant Experience (Similar experience – with proof of signed contract & Submission of PO’s).
- Submission of the latest certified bank statement of the applying entity (Original Bank statement from March 2022 – March 2023.)
- Detailed Company Profile
- Detailed Leadtime / Delivery
- Lowest price will not be the sole criteria; quality, delivery time and previous experience will also be considered.
- Guarantee Period
- Mode of Payment
- All bids should be written in English.
- Partial Documents will not be accepted
Proof of the above must be provided.
- Tender Basis:
- All Tender Documents must be completed in full, incomplete applications will be disqualified.
- All Applicants will receive identical documents: No applicant should add, omit, or change any item, term or condition in original papers.
- If Applicants have any additional request and conditions, this shall be stipulated in a separate letter accompanying the bid.
- Each applicant should submit one bid only (for each work)
- Each bid shall be valid for the period of 90-days from its date of submission.
- Bids shall be made in writing calculated in USD only and clearly stated on the appropriate forms.
- All prices must include all taxes, compulsory payments, levies and duties, including Sales Tax (if applicable).
- The price schedule must include all information requested, including origin of materials.
- The applicant shall attach a detailed timetable for carrying out the works (work plan) and propose ways and means to realize the works.
- ALIGHT is not liable for any damage to the applicant person or property in the event that something should occur. ALIGHT strongly recommends that all applicants take extra precaution when visiting/delivering supplies to a project site and get their supplies insured if possible.
- Scope of Works: BOQ, The scope of assignment relates to the Construction of Twin Latrines for the overcrowded Schools as per details and specifications provided in Annex 2. Bids must be submitted for whole works. Quotations will be submitted separately for individual works.
- Payments: Payment will be made upon satisfactory delivery and technical report (if any) of work done at the location mentioned in tender notice within 10 working days after receiving an invoice.
- Performance Standards: The works must be undertaken in accordance with all relevant rules, regulations and statutes currently in force in Somaliland
- Tender Documents: All Tender Documents included in this package are listed here:
- Eligibility of Applicants: Applicants cannot apply if they:
- Are not registered companies with governmental authority
- Are bankrupt or in the process of going bankrupt.
- Have been convicted for an offense concerning professional conduct.
- Have been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify).
- Have not fulfilled obligations related to payment of taxes.
- Are guilty of serious misinterpretation in supplying information.
- Are in situations of conflict of interest (with prior relationship to project or family or business relationship to parties employed by ALIGHT International).
1 This policy has been adapted from ALIGHT’s Ethical Purchasing Policy.
- Were declared at serious fault of implementation owing to a breach of their contractual obligations
- Are on any list of sanctioned parties issued by the Somaliland Government and United States Government.
- Tender Documents and Bid Delivery: All tender documents can be downloaded in the provided link or can be requested Via Email Email: SMProcurement-HAR@wearealight.org.
How to apply
All bids must be delivered by hand into the Tender Box on or before 19th March 2023 during the office working hour from 8:00 am to 5:00 Pm to either on Hargeisa Office Near Maansoor Area, or Las’anod Office. The SEALED ENVELOPE will be clearly marked with the precise reference of the invitation to which it is a response and the name of the applicant. Tenders delivered after the specified time will not be accepted. Any queries related the bids can be directed either in writing to: Email: SMProcurement-HAR@wearealight.org,.
- Bid Opening: The bids will be reviewed in the presence of all vendors participating and the Tender Committee of ALIGHT if and when applicable. The applicant’s name, the bid prices, the total amount of the bid, any discounts and such other information that the Commission may consider appropriate will be announced and registered in the minutes.
- Bid Evaluation: The Tender Committee will check the tenders to ensure that they contain no amendment to the terms or any other (calculation) errors. To assist in the examination, evaluation and comparison of bids, the Tender Committee may, at its discretion, request clarification from the ALIGHT International staff or consultant.
- Technical Evaluation: The offers will first be evaluated on technical merits. The technical evaluation assesses the capacity of the company on the basis of submitted technical documents or past performance of ALIGHT works.
- Financial Evaluation: The financial evaluation subject to the Technical evaluation is based on the cost of assignment given in the tender.
- Other Evaluations: After ranking companies according to financial and technical criteria, the Tender Committee may take into account other criteria, including, but not limited to record of past performance, integrity, samples and community rapport, when assigning companies to the designated short list.
- Selection of Tender: Selection of the successful applicant will be based on the ranking of companies according to financial and technical criteria, as well as any other criteria suggested by the Tender Committee. Based on this the Tender Committee will then make a recommendation.
- Acceptance of Successful Tender: Taking into consideration the recommendation of the Tender Committee, ALIGHT will make the final choice of the awarded firm. ALIGHT will then send a letter of acceptance to the successful applicant. After submitted documentation from the selected firm has been verified, the firm will then be obliged to sign the contract for the stated amount. Any amendment to the
1 This policy has been adapted from ALIGHT’s Ethical Purchasing Policy.
awarded tender will be documented as an Amendment to the contract and will be determined by ALIGHT International.
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