Tender notice for Procurement Of Food Parcels For Ramadan 2023 For The Displaced Households In Banadir

BIDDING DOCUMENT

PROCUREMENT OF FOOD PARCELS FOR RAMADAN 2023 FOR THE DISPLACED HOUSEHOLDS IN BANADIR

SUPPLYOF

Food Parcels in Kahda and Daynile IDPs in Mogadishu, Banadir region, Somalia

HA/SOM/TOR/001/2023

Prepared by:

Human Appeal –Somalia

Ceel-qalow Street, Madina Gate, Behind Peace

Hotel, Wadajir, Mogadishu

19th March 2023

SECTION I

INSTRUCTIONS TO BIDDERS

1. GENERAL
2. Scope of Bid

1.1 HA-Somalia invites bids for the provision of Food Parcels for beneficiaries in Mogadishu, Banadir region, Somalia. The material/goods are specified in greater details in the Sub Section of the Bid Documents.

1.2 The successful Bidder is expected to complete the supply by the Intended Completion date which is given in the section II, effective from the signing of Contract.

1. Eligible Bidders

2.1 This Invitation for Bids is open to companies with experience in providing Ramadan projects as per the Islamic faith and operating in Somalia.

2.2 Bidders shall not be under a declaration of ineligibility for corrupt, fraudulent and coercive practices issued by HA-Somalia.

2.3 Bidders shall not be involved in criminal acts/activities or associated with individuals and/or entities associated with criminal activities.

1. Corrupt, Fraudulent, Collusive and Coercive Practices

3.1 HA-Somalia requires that all; HA-Somalia staff, bidders, suppliers or distributors, observe the highest standard of ethics during procurement and execution of all contracts. HA-Somalia shall reject any Bids put forward by Bidders or where applicable terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.

1. The Selection Criteria for Ramadan Food Distribution

4.1 Bidders should ensure that the Food to be supplied is in line with the Islamic Sharia criteria governing the weight net Kg for Purposes of Ramadan distribution.

4.2 The quality of food should be improved, especially clean food and also not a mixture of two different gradients/categories.

4.3 Bidders should not supply expired food or food which the expired date is due

4.4 The supplier should provide sealed food parcel at the distribution site in time.

Ramadan 2023 Feed the Fasting

1. THE BIDDING DOCUMENTS
2. Content of Bidding Documents

The material / goods required, bidding procedures, and contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include:

1. Bid Application with detailed specification and Instructions to Bidders (ITB)
2. Company profile with detailed physically verifiable contact address
3. Evidence of past experiences in a similar work with International and Local NGOs with proof of evidences (i.e. references; legal registration certificates, recommendations letters from previous and/or current clients, POs, contracts, and etc.).
4. Registration certificates from the target regions of operation.
5. Commercial certificate from the ministry of Trade and chamber
6. Valid Tax Compliance Certificate/Letter
7. Bank statement for the last one year
8. Passport of Company Director

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to finish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents may result in the rejection of its bid.

1. Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the bidding documents may notify through the telephone number: +252 61 0884438. This office line will available from 9:00am to 3:00pm on only working days (Sunday to Thursday).

1. Amendment to Bidding Documents
2. At any time prior to the deadline for submission of bids, HA-Somalia, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment.
3. All prospective bidders that have received the bidding documents will be notified of the amendment in writing and will be binding on them.
4. In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, HA-Somalia, at its discretion, may extend the deadline for the submission of bids (if required).
5. PREPARATION OF BIDS
6. Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid, and HA-Somalia will not be responsible or liable for those costs.

Ramadan 2023 Feed the Fasting

1. Language of Bid

The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and HA-Somalia shall be written in English language.

Supporting documents and printed literature furnished by the Bidder may be in another language provided, the Bidder is ready to avail a translated copy at the Bidders cost if asked so.

1. Bid Propose

The Bidder shall propose the Bid with complete detail and the appropriate Price Schedule, indicating the shares to be supplied in line with the availed item/share descriptions.

1. Bid Prices

1. The Bidder shall indicate on the appropriate Price Schedule the unit prices and total bid price of the goods it proposes to supply under the contract.
2. Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account, unless otherwise specified. A bid submitted with an adjustable price quotation will be treated as non-responsive and will be rejected.
3. Bid Currency

Prices shall be quoted in US Dollars ($).

1. Period of Validity of Bids
2. Before the date of bid opening set by the HA- Somalia procurement team, bids must be submitted within 7 calendar days. A bid that has a shorter validity time will be deemed non-responsive by HA-Somalia.

HA-Somalia_Ramadan-Bid-Document__2023