CONTRACT LENGTH: TBC

Level 3 – the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

To contribute to Save the Children’s capacity to meet its Drought Resilience and Sustainable Livelihoods Program (DRSLPII).  The Project Coordinator is overall responsible for the day-to-day implementation of DRSLPII program implementation. The Project Coordinator will work closely with the Project Director, Area management and support staff (including finance, HR, Supplies Chain and program) to ensure the day to day activities are implemented according to schedule, budget and required quality. The Project Coordinator reports directly to the Project Director. The Project Coordinator will assist the Project Director in outlining a strategic plan for the implementation of this program including identifying target areas/projects, methods of operation for effective programming and maximum results.

Reports to:  Head of Programs.

Technical Reporting to: DRSLPII Programme Director

Staff reporting to this post: DRSLPIIII Project Officers, Assistants and supervisory engineers

Budget responsibility: DRSLPII (area budget)

Other key working contacts: Area Rep, Field Managers, Logistics Manager, Finance and Grants Managers, HR Manager and Reporting Coordinator, other sector Programme Managers and Technical Advisors

Precise objectives will vary between assignments. The core areas that the position holder will be expected to deliver on are as follows:

Essential

·         Management of project interventions, including planning, timely implementation, staff management, capacity building, development of work plans, grant management and reporting.

·         Ensure correct allocation of responsibilities within the team and that the project runs to time in an efficient and effective manner.

·         Play key role in development of systems and mechanisms to ensure the successful implementation of the project. This includes being responsible for the quality of monthly updates and project tracking system and ensuring that project records are kept up to date.

·         Guarantee community involvement at all phases of the project through identification, design, implementation, and monitoring to ensure the development of community ownership for the projects. This should be done in coordination and cooperation with Project Director and Area Management Team as well as local authorities in the project target areas.

·         Mobilise communities to participate in the design, implementation and maintenance of projects as well as design viable strategies which are both respectful with the local culture and sensitive towards the female population but that are effective in engaging women in the activities of the programme.

·         Conduct monitoring visits to assess the effectiveness of projects.

·         Provide follow up recommendations and solutions where there are problems in implementation.

·         Establish a system to monitor and evaluate project activities and impact on an ongoing basis. Synthesize performance indicators into a useful format to track progress.

·         Collaborate with the Project Director to monitor progress and to ensure that tasks are carried out according to the plan and timeline identified in the proposal and the implementation timeline.  Adjust the timeline, as needed.

·         Regularly meet with the Project Director to discuss project activities, as well as with other senior management to discuss scheduling and other practical requirements.

·         Advocacy, coordination and external representation activities with other NGOs, UN agencies, donors and national governments, and support to clusters and or other inter-agency processes.

·         Ensure that DRSLPII project interventions are informed by and integrated with Save the Children’s other core sectors of health, education, nutrition, WASH, food security & livelihoods and protection.

Technical Support

·         Play a technical support role in assessing the infrastructures technical needs assessment in target communities.

·         Assist in preparation of work plans, Drawings, BoQs and expenditure plans based on the project scope.

·         Implement the project as planned according to developed technical standards, schedules and timelines.

·         Ensure that sustainable systems are set in place for longer-term operation and maintenance of all infrastructures including the provision of all necessary training.

·         Prior to commencement of project implementation, complete standard Memorandum of Understanding (MoU) with line ministries for project activities.

·         Ensure that all elements of project ToRs, and MoU are adhered to.

·         Report any problems relating to the MoU to the Project Director.

Programme and people management

·         Prepare and oversee the implementation process to ensure timely delivery of project activities (for example, monitoring against project deliverables, work plans)

·         Contribute to timely financial and narrative reports on project activities in compliance with internal SC requirements and any relevant external donor requirements.

·         Ensure appropriate management and use of SC resources at all times

·         Supervise and manage sub-contracts (construction) including BOQ, costs, quality of construction and timeliness.

·         To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere standard and Red Cross-Code of Conduct.

·         Help be responsible for the security of all staff. Ensure that the security, health and well-being of staff are ensured and staff management and other processes and policies and systems reflect SC principles of equity and fairness.

·         Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff.

·         Look for opportunities for experiential learning within all work.

Representation, advocacy and organisational learning

·         Ensure that Save the Children’s work in all target regions is coordinated with efforts of other agencies and Government, and represent Save the Children at Interagency Coordination meetings.

General

·         Report, as required, on project work and any management issues arising in each assignment (to the area management teams)

·         Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.

·         Ensure that all work is carried out in a way that is sensitive to community needs and gender and children issues. In particular to promote the full and equal participation of women and children in all aspects of the work.

·         Within reason, implement additional actions and responsibilities, as requested by your line manager.

Person specification

This position requires a motivated team player who can work flexibly in stressful situations, with a solid background in implementing resilience projects including engineering aspects; a quick learner with good inter-personnel skills and a positive personality, with a good record of accomplishment.

Developing self and others (accomplished level)

–          Gives regular positive and constructive feedback to others

–          Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

–          Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them

–          Coaches others to learn from their experiences on the job and to use the resources available to them

Delivering results (Accomplished level)

–          Maintains both a broad strategic perspective and an awareness of the detail of a situation

–          Establishes clear and compelling objectives with teams  and individuals and monitors progress and performance

–          Creates and applies measures and metrics to track performance

–          Holds others accountable for achieving results and challenges underperformance

–          Demonstrates financial awareness and a concern for cost effectiveness

Problem solving and decision making (Skilled level)

–          Gathers the right information and uses critical thinking to make effective and timely decisions

–          Stays with a problem or challenge until a solution is reached or is no longer reasonably attainable.

–          Knows when to involve others in a decision

–          Demonstrates awareness of the wider external influences that impact on decision making

–          Simplifies processes and procedures wherever possible

Communicating with Impact (accomplished level)

–          Conveys complex issues with clarity, brevity and confidence

–          Promotes dialogue with key stakeholders through active listening and effective questioning

–          Adapts communication style to maximise support and engagement

–          Advises others on different approaches to influence key stakeholders

–          Seeks out new methodologies for communication to engage new audiences

Working effectively with others (accomplished level)

–          Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes

–          Breaks down silo working and challenges behaviors that are not collaborative

–          Knows when to follow and when to lend leadership to strengthen other leaders

–          Recognizes when trust is broken and seeks to resolve conflict and re-establish trust

Essential

·         Extensive experience (minimal 5 years) of programme management in humanitarian or fragile state contexts

·         A degree in engineering or any other related field.

·         Experience can substitute for qualifications but not vice versa.

·         Ability to write clear, well-argued project reports

·         Experience of and commitment to working through systems of community participation

·         Excellent communication skills

·         Politically and culturally sensitive with qualities of patience, tact  and diplomacy

·         Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

·         Commitment to SC’s Child Protection Policy

·         Computer literate (ability to use advanced excel)

·         A high level of written and spoken English and good command over Somali

Desirable

·         Experience of managing integrated water, livestock and rangelands rehabilitation projects

·         Experience of and ability to represent SC work in external meetings.

·         Experience of community mobilisations, distributions and hygiene promotion

·         Ability to work hands on implementation capacity

·         The capacity and willingness to be extremely flexible, and accommodating in difficult and sometimes insecure working circumstances.

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT 

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to

Declaration of commitment:

I ……………………………………………………………………………………………………………. understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ………………..                                                             Date: ………………

following are additional benefits which applies to successful female candidates

•       14 weeks of maternity leave subject to certain length of service conditions

•       30 days of annual leave excluding weekends [Fridays]

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=210004XO&lang=en