Program Administrator – Somalia

JOB ADVERTISEMENT
	PROGRAM ADMINISTRATOR – 1 POSITION
Organization	COOPI – Cooperazione Internazionale is a relief and development organization founded in Italy in 1965.
	COOPI’s envisions a world without poverty where diverse cultures live together sharing equal rights and
	equal opportunities. COOPI’s mission is to reduce poverty in the global South through interventions of
	long-term sustainable international cooperation. COOPI also conducts advocacy activities in Italy, to fight
	the cause of the serious economic gap between the North and South.
	COOPI is part of the Somalia Resilience Programme; an NGO led consortium piloting resilience based
	initiative in Dolow District, Gedo Region. The objective of this program is to understand the root causes of
	vulnerability in pastoral, agro-pastoral, peri-urban households and community groups in selected locations
	in order to enhance the resilience of communities through a focus on productive capacities.
Position	Program Administrator
Reporting To	Country Administrator
Duration	3 months Probation (1 year)
Location	Somalia
Key Tasks	The position holder will be responsible for the administration, cash and accountancy of assigned projects

Financial Management

Perform the payment of the expenses after verification of the regularity of documents and compliance with the COOPI procedures

Keep Programme accounts updated and maintaining proper filing of all assigned projects’ documents after posting

Monthly check of project and coordination documents according with the expenditures posted in the Desy (Project Accounting information system)

Preparation of project financial reports and annexes according to donor requirements

Prepare monthly reconciliation of Cash and Banks of the projects

Preparation of budget amendments in liaison with the Project Manager

Participate and assist in project budget planning and development

Preparation of funds request list for submission to the RA in good time

Ensure that funds are transferred to the field administrators in good time for payment of filed project expenses according to the cash request for the month as approved by direct project manager and in accordance to COOPI procurement procedures

Working closely with Program manager to facilitate payment of salaries for Field staff whose salaries are charged to the project which the administrator is managing

Ensure that all payments to consultants are effected in good time and follow the COOPI procurement procedures

Supervision and monitoring of all the administrative aspects of the Programme in the field (contracts in the field, request for quotations, purchase orders) in liaison with the Logistics Dept. and Programme Manager

Preparation and follow up of projects’ audit from time to time as may be requested

Work relation

The Program Administrators will work closely with the Program manager and Field Administrators/District team leaders in Somalia

Qualifications &	•	Minimum of a Bachelor’s degree in Business Administration and or Management or related field,
requirements	•	Basic Accounting Skills, CPA II will be an added advantage

Must have knowledge of MS Office applications (Outlook, Word, Excel and PowerPoint) as well as ability to use internet

Excellent communication skills in English, both written and verbal

Must be responsible, hardworking, innovative and a team player, as well as be able to work with

minimum supervision

Experience:

At least 2 years of relevant working experience in the field of Project administration with INGOs managing grants from International Donors (ECHO, EU, DANIDA, UNICEF, UNHCR, SHF)

Start date	1st August 2021
Application	Interested candidates who meet the required qualifications and experience are invited to submit their
	applications through email to hr.nairobi@coopi.org by 26th July 2021.
	The application should be a cover letter and CV as one document and indicate the title of the position on
	the subject line this will ensure we capture your application in the right way.
	Applications should include contact details of three professional referees. One referee must be the
	applicant’s Immediate supervisor.
		COOPI is an Equal Opportunity Employer
		Qualified female candidates are strongly encouraged to apply
		Only short listed candidates will be contacted.

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