Invitation to Tender for the supply of transport Company – Somaliland

Invitation to Tender for the supply of transport Company

ISSUED BY: ActionAid International Somaliland

National Open Tender

CONTENTS:

SECTION 1: About ActionAid International

SECTION 2: Proposed timelines

SECTION 3: Overview of requirements

SECTION 4: Executive Summary of Proposal

SECTION 5: Added Value Features

SECTION 6: Terms of the Procurement

SECTION 7: Conditions of Tender Submission

SECTION 8: Submission of Tenders must be delivered in the following ways

SECTION 9: Essential Criteria

SECTION 10: Award Criteria

APPENDIX 1 Company Details

APPENDIX 2 Financial offer

APPENDIX 3 Relevant of Experience 

1. About ActionAid International Somaliland

Action Aid International Somaliland (AAIS) is part of global federation working to end poverty and injustice with thousands of communities and millions of people across the planet guided by its strategy ‘Action for global Justice’ that ensures coherence, aligning with the poor and excluded people, re-asserting women’s rights, strengthening accountability, and building resilience against shocks & hazards.

 

Action Aid started working in Somalia in 1983, in response to refugee crisis at the time and temporarily closed its office in 1990 during the armed conflict and deteriorating security elsewhere. In June 1992, ActionAid re-opened the office in Erigavo, Sanaag region of Somaliland and expanded to Togdheer region in 1998, and further expanded to Moradijeh region in 2006. In 2005, AAIS opened sub-office in Garowe, Puntland in response to tsunami disaster which hit 720 km along the Indian Ocean and scaled out its program to Bari region of Puntland and Marodijeh region of Somaliland.

2. Proposed Timelines

ITT Published	Thursday 23nd July 2021	9:00 am
Closing date and time for receipt of tenders	Thursday 30thJuly, 2021	4.00PM
Tender Opening Location	ActionAid International Hargeisa Office
Tender Opening Date and time	2nd August 2021	2:00 PM

3.0 Overview of Requirements

3.1 Supply Specification

Transportation type	Remarks
ü  4×4 wheel drive vehicles (Landcruiser)  ü  Trucks and Delivery Vans for transporting materials like food, dignity kits, stones/sand, agriculture tools etc. ü  Water Tanks for emergency water trucking
Locations	MarodiJeh, Awdal, Sanaag, Togdheer, Sool and Sahil regions

4.0 Executive Summary of Proposal

The executive summary of your proposal must be concise, precise and not less than 2 pages long. It must summaries how you will approach and execute this supply from a management and logistical perspective.

5.0 Added Value Features

Added Value Features Give details of any additional services or functionality may enhance your proposal (limit to one page)

6.0 Terms of the Procurement

6.1 Procurement Process

This competition is being conducted under ActionAid International Somaliland Tender Procedure.

The Contracting Authority for this procurement is ActionAid International Somaliland

7.0 Conditions of Tender Submission

1. Tenders must be completed in English.
2. Tenders must respond to all requirements set out in this ITT and complete their offer in detailed and understandable way.
3. Failure to submit tenders in the required format will, in almost all circumstances, result in the rejection of the tender.
4. Failure to resubmit a correctly formatted tender within 5 (five) working days of such a request will result in disqualification.
5. Tenderers must disclose all relevant information to ensure that all tenders are fairly and legally evaluated. Additionally, tenderers must provide details of any implications they know or believe their response will have on the successful operation of the contract or on the normal day-to-day operations with AAIS.
6. Any attempt to withhold any information that the tenderer knows to be relevant or to mislead AAIS and/or its evaluation team in any way will result in the disqualification of the tender.
7. Tenders must detail all costs identified in this ITT. Additionally, tenders must detail any other costs whatsoever that could be incurred

8.0 Submission of Tenders must be delivered in the following ways

1. Submit Sealed envelope for your financial and technical proposals Marked BID FOR TRANSPORT SERVICES in two separate pages
2. Please submit in a sealed envelope marked BID FOR TRANSPORT SERVICES for with the words ‘not to be opened before the deadline 1^st August 2021 2:00PM by the Tender Committee’ with your financial and technical offers inside in two separate envelopes marked as Financial Offer and Technical Offer to the Private Tender Box c/o Compliance Unit, AAIS Head Office, Hargeisa.

Tender Opening Meeting Tenders will be opened on 1^st August 2021 at 2:00 PM at the following location: ActionAid International Hargeisa Office. One authorized representative of each tenderer may attend the opening of the bids. Companies wishing to attend are requested to notify their intention by sending an e-mail at least 48 hours in advance to the following e-mail address: admin.somaliland@actionaid.org. This notification must be signed by an authorized officer of the tenderer and specify the name of the person who will attend the opening of the bids on the tenderer’s behalf. Suppliers are invited to attend the Tender Opening Meeting at their own cost.

9.0 Essential Criteria

Minimum mandatory requirements of specifications or contract performance.

1. Company Profile
2. Evidence of origin of vehicles
3. Must meet the essential specifications laid on section 3.1
4. Valid license
5. Bank statement for last two years
6. Authorization Letter from Minister of Transport and Road Development
7. Tax Clearance
8. Must be able to deliver this service for all regions in Somaliland i.e. should have vehicles that operate within all districts in Somaliland.
9. The bidder should not quote a fixed rate for the whole of Somaliland but rather quote the prices per region and travel days among regions.
10. Relevant Experience with follow recommendations
11. Financial Proposal
12. Technical Proposal

10:0 Award Criteria

Award Criteria Tenders will be awarded marks under each of the award criteria listed in this section to determine the most efficiently advantageous tenders.

• Price as (prices should be based on the districts/regions)
• Technical Specification (types/models, year made, engine type, etc.)
• Quality of the vehicles
• Reputation of other NGOS
• Recommendations
• Related of Experience
• Financial statement

11:0 References

References At least three (3) relevant references who may be contacted on a confidential basis to verify satisfactory execution of contracts service must be delivered. These references may not be AAIS personnel or related to AAIS contract. Respondents should supply this information for each of the references in the following format.

Name:
Organization Address
Title:
Tell:
Email Address
Nature of Service delivered

Name:
Organization Address
Title:
Tell:
Email Address
Nature of Service delivered

Name:
Organization Address
Title:
Tell:
Email Address
Nature of Service delivered

_______________________________THE END _____________________________________

 

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