2021-09-23

Intern – Executive Assistant to the Country Director Mogadishu, Somalia

Mogadishu, Somalia
Posted on September 23, 2021

NRC Somalia

Intern – Executive Assistant to the Country Director Mogadishu, Somalia

Job Category

Assistant

Locations

Mogadishu

Apply Before

10/07/2021, 04:00 PM

Job Description

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Responsibilities;

Ensure adherence with NRC policies, tools, handbooks and guidelines Ensure proper filing of documents

Prepare and develop status reports as required by management

Manage the administrative aspects of the CD’s meetings, including liaising with participants, logistics, technical set-up, preparing agenda and meeting materials etc.

Support CD in preparations for and follow up of meetings as needed, including coordination of input from relevant Departments and Area Offices, preparation of talking points, meeting summaries, ensure action points from meeting are followed up accordingly.

Manage the administrative aspects of the CD’s travels & field missions. This includes responsibility of liaising with area offices, handling travel arrangements, visa procedures and travel claims etc.

Assists with planning and management of special internal and external functions and events for the CD and the senior management.

Conserves the CD’s time by reading, researching, and routine correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.

Welcomes guests for the CD by greeting them, in person, screening incoming calls for the CD when so instructed; answering or directing inquiries

Organizing the CD’s office and maintaining confidential files

When requested, sitting on and taking confidential notes of meetings that the CD may have with one or more staff

Coordinate all details related to events such as meetings, social engagements, corporate gatherings/functions, etc.

Coordinate with all work units and departments in the preparation of reports that emanate from the

CD’s office including Trimester Reports.

Tabulate and retrieve CD’s official expenditures and claims and his monthly time sheet

Manage the in and out tray of CD ensuring that filing is done in time Performs any other duty given to his/her by supervisor

The Executive Assistant is expected to be available and reachable also outside working hours and on weekends, and in particular when the CD travels, in case of contingencies that have to be dealt with.

Required Qualification & Skills:

University degree

Strong English & Somali language fluency

Experience from working with administration is desired

Ability to work as part of a team and independently when required Ability to multi-task

Strong communication skills Ability to work under pressure Good IT skills

Good people management & problem solving skills Good writing skills

Being very organized

What We Offer:

Contract period: up to April 2022, with possibility of extension subject to funding & good performance.

Salary/benefits: According to NRC’s salary scale and terms and conditions.

Duty station: Mogadishu

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

Additional Information:

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Incomplete, email and paper applications will not be considered.

Qualified female candidates are particularly encouraged to apply.