Finance Officer (P2) Djibouti City, Djibouti

Position Title : Finance Officer
Duty Station : Djibouti, Djibouti
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 09 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Belize; Botswana; Cabo Verde;
Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau;
Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s
Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands;
Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau;
Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines;
Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The
Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
The International Organization for Migration (IOM) – the UN Migration Agency occupies the
leading role in supporting Member States in migration management. In Djibouti, IOM
implements programmes of assistance to vulnerable migrants, capacity building of
governmental institutions and strengthening the link between migration and development.
In the framework of the Migrants Protection portfolio, IOM is implementing with the support of
the European Union, an EU Emergency Trust Fund (EUTF) project to support government in
managing migration focusing on promoting health among transit migrants in Djibouti as well as
capacity building of governmental counterpart in charge of migration. Specifically, IOM will
implement a range of activities to help vulnerable migrants, namely, (1) support to national
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authorities to better manage the health needs of migrants; (2) capacity building of government
health structures to improve the provision of migrant-friendly health care services; (3) support
the government and civil society to help the most vulnerable children (including unaccompanied
migrant children); (4) capacity building of governmental institution to manage migration.
Under the overall supervision of the Chief of Mission and direct supervision of the Resource
Management Officer (RMO), and in close coordination with relevant units at Headquarters, the
Administrative Centres (Manila and Panama) and the Regional Office in Nairobi, the successful
candidate will be responsible and accountable for supporting and coordinating the budgetary
and financial management and related administrative functions of IOM Djibouti Mission.
Core Functions / Responsibilities:
1. Provide administrative support in monitoring and overseeing the financial management for all
activities in Djibouti including the oversight of financial expenditure and accountability; undertake
preliminary financial analysis of projects in the Mission.
2. Apply adequate administrative instructions and application of internal control procedures to
safeguard the Organization’s assets, control cash and prevent fraud. Alert the supervisor in a
timely manner of unusual or irregularities regarding transactions, and delays impacting timely
reporting.
3. Provide input for and coordinate the preparation of donor financial reports in accordance with
IOM regulations and established procedures.
4. Establish work priorities and coordinate the accounts payable and treasury activities in
consultation with the RMO to facilitate that payable and treasury functions of IOM Djibouti
mission are efficient and timely and adequate internal controls are in place.
5. Ensure that accounting data is properly entered in PRISM, in accordance with IOM financial
rules and practices, and maintain accurate records of PRISM entries including hard copies of all
vouchers and supporting documentations.
6. Review the monthly accounting returns for accuracy and ensure that these are submitted on a
timely basis and are completed according to IOM Accounting Policies and Procedures.
7. Assist in forecasting cash flows according to activities in the Mission including sub-office and
ensure daily control of funds disbursed; check that funding is received in accordance with donor
agreements.
8. Assist the RMO in preparing annual budget for the mission, monitor budget control and
analyze variances between budget and actual expenditures, and assist in the preparation of
budgets for new programmes.
9. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
10. Follow up on advances/long pending balances in vendor accounts and work closely with
relevant units to ensure timely settlement and to keep vendor balances to the minimum.
11. Provide support and information to Project Managers throughout the project cycle to enable
compliance with IOM’s policies and procedures and any donor-specific requirements.
12. Make recommendations on procedural improvements to help strengthen internal control
systems as well as project financial monitoring process.
13. Supervise and train finance staff on IOM financial policies and procedures. Facilitate and
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support knowledge building and sharing in IOM’s administrative and financial policies to all other
staff in the Mission.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Accounting, Finance, Business Administration, or a related field from an
accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Charted Accountant (CA) or Certified Public Accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.
Experience
• Experience in financial management, financial reporting, accounting, budgeting and
administration;
• Experience and familiarity with financial oversight and public administration;
• Experience with international institutions and knowledge of International Public Sector
Accounting Standards (IPSAS).
Skills
• Knowledge of IOM’s regulations, policies and procedures preferred;
• Ability to prepare clear and concise reports, supervise staff and coordinate administrative
activities;
• Good level of computer literacy, in particular good knowledge of MS Office specifically excel;
• Knowledge of IOM/UN accounting systems, software (SAP Finance), and procedures is a
distinct advantage;
• Strong ability to plan work ahead and respect deadlines/timelines.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (French,
Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English and French is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates will remain eligible to be appointed in a similar position for a period
of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 09 November 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 27.10.2021 to 09.11.2021
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: SVN 2021 254 Finance Officer (P2) Djibouti City, Djibouti (57237397) Released
Posting: Posting NC57237398 (57237398) Released

 

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