2021-12-05

Administrative and Finance Assistant – Hargeisa, Somaliland

Hargeisa, Somaliland
Posted on December 5, 2021

Ontime Technical Services

Administrative and Finance Assistant – Hargeisa, Somaliland

JOB ADVERTISEMENT

Date: 05 DEC 2021

WHO ARE WE?

With the high rate of unemployment in SOMALILAND, there is need to create better opportunities for technicians who are willing to reach out to individuals, companies and businesses who need their services. Identifying an opportunity to address the growing need for companies and independent workers to easily connect with one another. Established in 2019, Ontime technical services is a freelance marketplace that connects individuals and businesses with technicians on demand. we’re passionate about connecting great talent with great companies across SOMALILAND. Our clients are re- inventing the way the economy works, and our technicians bring deep competencies that help our clients change the marketplace. Together, we generate opportunities for everyone to thrive in ways, big and small, which make a huge difference. Ontime technical services is a great solution to answer a business’s daily needs. Tasking a specific projects or services, like plumbing, Masonry cleaning job, and on-site maintenance to a third- party provider which is common. We fill the gap that simply connects the technicians and the individuals or companies who needs the service, while this service creates more job opportunities for professionals. We’re dedicated to directly connecting technicians and the businesses that hire them to unleash opportunities in an era of insatiable digital demand. Ontime is a powerful platform for businesses and talent who want to be free of old school recruitment hurdles. We streamline slow and costly talent and job search, interviewing, vetting, hiring, and paying. Ontime frees the ambitious to succeed. Ontime is proving to be an indispensable global marketplace. Our mission is to empower businesses and organizations to reach out to experts needed for their various areas of need. We have built this platform on providing employers and professionals with immediate service connections. Today, we serve multiple businesses and individuals located throughout Somalia.

Position Summary:

The Administrative and Finance Assistant provides assistance in monitoring of financial management, as well as program, travel, human resources and general administrative support as well as some data and research assistance.

Main Tasks & Responsibilities:

Provide logistical, administrative, and financial support and follow-up for substantive meetings organized by the Data for Development and Innovation.

Organize Physical, audio and video conferences.

Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses.

Prepare first drafts of response to inquiries received From Clients for action by supervising officers.

Handle all mailings including bulk mailings of publications and finalize responses to accompany publications.

Prepare documentation required for the recruitment of Technicians, consultants and other temporary staff.
Manage project coordinators calendars and schedule of appointments.
Maintain an office filing system and assist in archiving.
Maintain and update project files, including project progress reports, workplans and budgets in compliance with guidelines.
Track project expenditures and monitor the expenditure using all available analytic tools.
Draft for approval, amendments to project agreements, workplans and contractual aspects of projects with implementing partners.
Gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers using website or content searches by selected themes.
Prepare power point and other presentations, including computer visualization such as info graphics.
Carry out any other duties as may be required by the project coordinators.

Qualifications and Experience:

Bachelor’s degree of Business Administration, Development Studies or equivalent.

1-3 Years of Experience working with NGO’s or INGO’s or equivalent.

Excellent English language both in writing and speaking.

Strong written and oral communications skills.

Ability to organize effectively, work under pressure with attention to detail, precision, and accuracy.

How to Apply?

All Interested applicants should send their CV’s and Cover letter to Hr@ontime.so the subject line should be “ADMIN AND FINANCE ASSISTANT POSITION “The deadline of receiving applications is 17 December 2021.

Female candidates are highly encouraged to apply.

MOHAMED A. GAS STAMP & DATE: 05 DEC 2021

C.E.O

ONTIME TECHNICAL SERVICES

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