Administrative Assistant – Galkayo, Somalia

Job Advertisement No. 013/2022

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Why join WFP Somalia?

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to making Somalia hunger-free in close partnership with local partners.

Job title	Administrative Assistant
Contract type/grade	Fixed Term, G-5
Duty station	Galkayo
Contract duration	1 year (initial)
Date of issue	08 February 2022
Closing date	21 February 2022

What will you do?

• Support the provision of a range of services, including facilities, light vehicles management, travel, protocol related, fuel while maintaining information to contribute to the provision of a safe and comfortable working environment.
• Collate and process information to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
• Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, including contracts with external vendors.
• Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems.
• Supervise the outsourced contractors providing a variety of services, including cleaningand catering services, to ensure service provision in accordance with WFP specifications.

• maintain database of contracts validity and ensure timely processing of related payments.
• Reconciles suppliers’ invoices with the purchase orders and supporting documents, initiate purchase request and ensuresvendors are paid.
• Ensure all generators are in good working conditions at all times.
• Perform any other duties as may be assignedwhen targets not met.

Do you meet the minimum requirements?

• Completion of secondary school education. A post-secondarycertificate in administration or related functional area is desirable
• Four (4) years of progressively responsible work experience in general administration work with at least one year in the field of accounting, human resources, and procurement related work.
• Proficiency in both oral and written communication in English and Somali is a requirement.

Are you competent for this job? Do you have

• Ability to work independently with minimum supervision.
• Knowledge and experience of common business processes,procedures, and systems in administrative work.
• Proficient in the use of office equipment and computer software packages specifically SAP is desirable.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Good writing and presentation skills.
• Experience using Microsoft MS Word and Excel.

Interested and qualified candidates are requested to submit online applications through E-Recruitment using the link below:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=157441&company=C0000168410P

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

The selection of candidates is made on a competitive basis.

@WFPSomalia

@WorldFoodProgramme Somalia

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