Business Support Assistant – Garowe, Puntland, Somalia

Job advertisement No. VA 022/2022

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Why join WFP Somalia?

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to make Somalia hunger free in close partnership with local partners.

Job title	Business Support Assistant
Contract type/grade	Fixed Term, G-4
Duty station	Garowe, Somalia
Contract duration	1 year (initial)
Date of issue	15 March 2022
Closing date	28 March 2022

What will you do?

• Maintain proper filing system for HoAO, Programme Unit and administrative documents.
• Maintain incoming and outgoing mail registry.
• Receive all invoices for support services and record them on ITS within 24 hours of receipt.
• Travel focal point, reservation of hotels/guest house for staff members.
• Create TRIP documents, ensure they are approved before departure of missions.
• Receive TECs, review for their legitimacy and accuracy, process them for payment.
• Raise Purchase Requisitions for Non-Food Items manual and in WINGS
• Keep track of utilities, water for guest house, office, and warehouse. Arrange timely payment to supplier.
• Maintain staff attendance and leave schedules for the Unit as well as the Area Office.
• Update monthly attendance report with daily attendance sheets.
• File approved leave forms relating to completed months in the respective staff member’s file.
• Benefits & entitlements: Obtain approvals for overtime before work is done.
• Prepare monthly HR narrative report
• Supervise cleaners and ensure high standards of cleanliness maintained.
• Order Guest house food and other supplies. Ensure good quality on receipt and monitor usage.
• Manage office archives and records.
• Arrange refreshments for meetings and workshops and ensure timely payment to suppliers.
• Process protocol documents, obtain VISAs, licenses, permits for non-Somali nationals and custom clearances for NFIs.
• Maintain and circulate up to date contact list for the AO
• Organize appropriate services for events/functions and ensure accommodation availability, meals.

internet, multimedia, stationery on the eve of the event/function.

• Perform any other required duties as directed by supervisor.

Do you meet the minimum requirements?

• Completion of secondary school education. A post-secondary certificate in Administration or related functional area is desirable.
• At least three or more years of progressive experience in administration function. Ability to perform all routine administrative activities in line with WFPs operating standards through day-to-day work.
• Proficiency in oral and written communication in Somali and English is a must.

Are you competent for this job? Do you have

• Excellent interpersonal and problem-solving skills
• Efficiency and Time-Management
• Strong organizational skills, time management and ability to carry out multiple tasks successfully.
• Proficient in Data Management.

Interested and qualified candidates are requested to submit online applications through E-Recruitment using the link below:

(https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=159521&company=C0000168410P)

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles.

WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

@WFPSomalia

 

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