(Position Title)

(In one sentence, state why the job exists)

Program and Administration:

§   Assist in preparing a detailed work plan and budget plan and ensure implementation of planned activities according to the work plan adhering to the budget according to Donor and SOLO standards.

§   Ensures that program teams and support departments (Administration, Finances, Logistics, Security) work closely together to allow anticipation, planning, implementation and efficient follow-up, and with time, all needs in support of the implementation of program activities.

§   Together with Program and Finance department, ensures control and timely submission of all reports (weekly reports; quarterly reports, etc.) to the executive directory and respective donor, in compliance with the schedule and donor and SOLO regulations

§   Together with the Funding coordinator and program staff, prepare project proposals and budget for SOLO programs.

Logistics:

§   Ensure preparation, update and follow-up of purchase plans of the program in close collaboration with Procurement/Logistic and Finance departments;

§   Ensure that follow-up plans of stocks are up-to-date for all programs, making department managers responsible for their follow-up

Budget and Finances:

§   Together with the finance department, oversee program spending per budgets and pipelines in compliance with donor and SOLO regulations, and coordinate with concerned departments

§   In support of the departmental manager, ensure that expenditure is made in compliance with SOLO financial procedure and correctly charged.

Human Resources:

§   Supervises project manager and Project officer responsible for the emergency humanitarian program, sustainable livelihood program and Gender Equality and Justice program, including quality guarantee of sectoral interventions

§   Ensure that SOLO staff work and behave per the SOLO Code of conduct.

§   Assist in staff recruitment and training, conduct performance monitoring in collaboration with HR, and ensure that standards and protocols are adhered to.

Capacity building and Coordination:

§   Support and motivate program/logistics/ administrative/finance staff in their work by ensuring appropriate training, coaching and supervision by technical leads

§   Represents SOLO in coordination meetings at regional and country levels with government bodies, international agencies, other NGOs and Donors.

§   Create and maintain smooth relations and open collaboration with government and other stakeholders and serve as a resource person for SOLO.

Others:

§   Respect office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse(PSEA)

§   Incorporates gender-related needs, perspectives, and concerns and promotes equal gender participation

§   Support SOLO Executive director during donor, media and VIP visits.

§   The Program Coordinator will be required to perform any other duties assigned by the Executive Director.

§   Proven experience in working in and across teams providing technical guidance to ensure successful health/nutrition programme development and implementation.

§   Experience in budget and administration logistics and Human Resources management.

§   Experience in writing / developing project proposals, including implementation reports.

§   Experience in working effectively with government, community, International/National Organizations, Donors and other stakeholders.

§   Demonstrated experience and skills in ensuring community participation and gender issues in programming.

§   Strong leadership, communication skills, Human resource management, interpersonal and intercultural skills

§   Excellent written and spoken English proficiency in MS Office and other computer applications.

§   Ability to cope with stress; hardship; patience and flexibility, and willingness to work additional hours to meet tight deadlines, Solution-oriented

§   Strong Coordination and organizational skills

§   Panning and organization

§   Interpersonal skills

§   Customer orientation

§   Problem-solving

§   Ability to work under pressure (planning, prioritization, Multitasking and delegation)

§   Accuracy

§   Cooperation