(Position Title)

(In one sentence, state why the job exists)

§   Responsible for overall logistic management in the field of Medicine

§   Forecast the monthly and quarterly supply need and communicate with the SOLO clinical officer and program coordinator to ensure stock availability (no stock out)

§   Monitor the daily consumption of the team and arrange the next day’s supply needs accordingly.

§   Notify nearly expiry drugs on time and facilitate on-time utilization and disposable if incase

• Facilitate and support the re-distribution of supplies from identified mobile sites and the primary healthcare centre (PHP) facility to ensure service continuity.
• Oversee the medical drugs and supplies quantification and ensure that all procured items are in the Essential Drug List program. S/he will ensure drug consumption data is collected at health facilities, aggregated, analyzed, and used for forecasting the needs of the program
• Monitors the availability of medical products to avoid stock-outs and financial losses generated by expired items; Collaborates with the SOLO team (Clinical officer, Health and Nutrition Coordinator and senior management team).
• In close collaboration with the Warehouse officer(s), develops stock levels alert (based on an average monthly consumption AMC and morbidity data); gathers stock indicators, analyze them, and discuss with the program Coordinator / Supply Chain coordinator to avoid stock-outs and the financial losses generated by expired items.

Documentation Verification:

§   Conduct systematic checks of all medical goods purchased locally and for direct shipments, and control their details to correspond to the requested specifications and the received documentation.

§   Check the conformity of the received goods with the PO (Purchase Order) and the PL (Packing List) (strength, origin, manufacturer, batch number)

Transportation and Storage:

§   Ensure transportation of medical goods (including any dangerous goods and cold chain) is done appropriately and follows the national regulations.

§   Involve in conducting GDP self-assessment for the central warehouses and follow up on Corrective Action Preventive Action (CAPA) implementation.

§   Handle cold chain products according to the recommendations of the manufacturer.

§   Follow up cold chain equipment is working correctly, and that daily temperature monitoring of cold chain items is in place

§   Report to clinical officer any cold chain breach (fills the cold chain breach report), who will advise on releasing the products.

§   Follow up on appropriate storage conditions for medicines (including dangerous goods products) and advise any need for improvements.

§    Ensure stock rotation according to FIFO (First in First Out) and FEFO (First Expiry First Out).

•  Support in conducting monthly and annual physical stock counts.

Quality Assurance of Commodities:

§   Investigate and put in quarantine any medical product that has been identified as suspect – meaning that it may be counterfeit, unapproved, or potentially dangerous.

§   Ensure disposal of health care products is done according to national and or SOLO Waste Disposal SOP and maintain a disposal file.

§   Handle any claim or batch recall according to National guidelines.

§   Ensure full traceability of the medical product’s journey through all the stakeholders in the supply chain and is responsible for batch recall.

§   On request, perform any additional duties or instruction given by the Clinical officer.

§   Ability to work in a complex team environment and to collaborate with both external and internal professionals and patient

§    Excellent verbal and written communication skills in English and Somali.

§   Able to demonstrate skills in prioritization, problem-solving, team building, decision making, time management and strategic planning.

§   Knowledge of laws and regulations regarding pharmacy in the country.

§   Panning and organization

§   Interpersonal skills

§   Customer orientation

§   Problem-solving

§   Ability to work under pressure (planning, prioritization, Multitasking and delegation)

§   Accuracy

§   Cooperation