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DRC
Supply Chain Officer – Galkacayo, Somalia
Job Description
Overall purpose of the role:
This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and delivery of procurement needs for project implementation in Galkayo area office, fulfilling the required tasks included in the overall responsibilities.
Responsibilities:
Procurement
- Ensuring all the procurement processes are in line with DRC Operations Handbook
- Effective and efficient support to programs’ needs.
- Develop and maintain relevant data bases.
- Maintaining a well-organized documentation both physically and on share points as per archiving and filling policies
Weekly and monthly status reports - Establish and follow up project procurement plans
- Track all orders, purchases and deliveries
- Ensure that all procurement specific donor rules and policies are understood and respected
- Oversight of all purchase and service contracts to ensure DRC’s interests are protected
- Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
- Ensure DRC supplier due diligence is effective in the relevant context
- Correctly apply ERP supply chain processes
- Coordination of programme staff to ensure supply chain involvement in the whole project cycle
- Assist in the Procurement of all goods and services and including DRC Dynamics
- Ensure that all orders are tracked from point of planning and request through to final receipt including DRC Dynamics.
- Prepare the relevant documents for the procurement of goods and services and including DRC Dynamics.
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiation and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report including DRC Dynamics.
- Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities including DRC Dynamics
Other Supply Chain Responsibilities
- Maintain transparency and accountability in all procurement activities
- Maintain good archiving system of hard copies and soft copies on SharePoint of all procurement documents and upload them in DRC Dynamics,
- Facilitate procurement processes through DRC Dynamics, as well as ensuring that any tender documents received are properly registered and kept secured
- Perform any other duties that may be assigned by Line Manager.
Skills and Qualifications
- Minimum 3 years working experience in an NGO at an equivalent level
- Degree in Supply Chain management, Business Administration, Social Science or relevant field from a recognized institution.
- Excellent command of written and spoken English, well versed in Windows Word, Excel and Access
- Experience in administrative tasks, including filing systems.
- Proven IT skills, including experience in operating an ERP supply chain system
- Experience in supply chain management such as procurement, fleet, warehouse and asset management
- Demonstrable leadership, coaching, mentoring, and team building skills
- A team player with a strong cooperation ethic.
- Degree in Supply Chain management, Business Administration, Social Science or relevant field from a recognized institution
Languages:
- Fluency in written and spoken Somali & English
ABOUT YOU
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Conditions
Availability: August 2022
Duty station: Galkayo
Reporting to: Area Manager
Duration: 6 Months with possibility of extension based on performance and funding
Contract: This position is graded as Band H-Non-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.
How to apply
The position is open to Nationals ONLY
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.
Application
Applicants must send a cover letter and an updated CV in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications sent by email will not be considered.
Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 29th June 2022.
If you have questions or are facing problems with the online application process, please visit drc.ngo/job support
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