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UNSOS
Fuel Assistant, FS5 – Mogadishu, Somalia
Org. Setting and Reporting
This position is located in the Life Support Section of the United Nations Support Office in Somalia (UNSOS). The Fuel Assistant will be based in Mogadishu and reports to the Chief, Fuel Unit.
Responsibilities
Within delegated authority and under the overall supervision of the Chief, Fuel Unit, the Fuel Assistant will be responsible for the following duties:
•Carries out duties related to the provision of petroleum, oils and lubricants (POL) for the
mission.
•Assists and coordinates on the job training of junior staff members;
•Implements UNSOS Fuel Push Quantities and Fuel issuance control program, which includes ongoing monitoring of Contingent Owned, Partner Owned and UN owned equipment performance data analysis and compilation;
•Produces updated Fuel issuance quantities to all supported clients and UN owned generators throughout Mission and monitors/ reports on fuel issuances against set allotments.
•Liaises with clients through monthly, quarterly and ongoing review of equipment’s lists considered under the Fuel Push Quantities concept.
•Reviews client’s special operations requests and advises on fuel allocation and requests to be approved by the Fuel Operations Cell.
•Verifies unloaded measured quantity against delivery notes and adjusts the inventory;
•Prepares delivery document of POL products for authorization;
•Validates requests; certifies and forwards requests of bulk fuel to contingent owned equipment
and other users for authorization;
•Prepares data/and information and develops standard operating procedures;
•Prepares data and information for developing the requirement of support equipment;
•Prepares data and information for developing Statement of Work (SOW) and other relevant
documents;
•Develops and updates the Mission Fuel Plan and the Unit’s work program;
•Verifies and consolidates input and data for budget preparation; and forwarding for budget
development;
•Monitors that Mission strategic and local reserves are maintained at adequate levels at all times.
•Analyses product test results and verifies that the quality of POL is within the limit as set up in
the standard;
•Prepares data and information to respond to audit requests;
•Establishes a system to conduct daily, weekly and monthly reconciliation of fuel receipts and
issues;
• Analyses and verifies incident reports;
• Extracts and analyses equipment consumption data from EFMS;
• Enters equipment consumption data into MS PBI and maintains overconsumption databases;
• Engages monthly and periodically with clients and stakeholders on overconsumption cases/ reports overconsumption to the Chief of Unit and Special Investigation Unit as required;
• Coordinates with the UNSOS EFMS Team on consumption data and system corrections and updates;
•Analyses usage and historical consumption of fuel, oils and lubricants;
•Monitors expenditure against funds allocated by purchase orders in respect to fuel related
requisitions;
•Implements internal control systems including accounting, reporting and maintenance of
electronic/hardcopy records to ensure proper audit trail;
•Analyses the rate of consumption of equipment monitored by Electronic Fuel Management
System (EFMS) and forwards recommendations;
•Completes the Receiving and Inspection (R&I) process as required;
•Establishes all Safety, Health and Environmental instructions and guidelines by coaching
subordinates and conducting safety drills;
•Verifies incident reports;
•Establishes fuel related Quality Assurance (QA) policies and procedures;
•Prepares preventive maintenance schedules and analyses operation of equipment to forecast
future requirement;
•Collaborates with procurement and Contract Management in the preparation of contracts;
•Coordinates and manages contract operations, resolving any contractual issues;
•Monitors and reports on contract performance to ensure compliance with contractual Key
Performance Indicators (KPI), schedules and cost objectives;
•Performs other related work as required.
Skills and Qualifications
Competencies
Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent is required. Technical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations, e.g., IATA. is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience is required in three (3) or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration including budgeting, fuel accounting and invoicing; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations. Please explain how you meet this criterion using examples.
In-depth knowledge and experience on EFMS-2 is desirable. Please explain how you meet this criterion using examples.
Experience in managing support services of international peacekeeping or military/field operations, conflict or post conflict operation is desirable. Please explain how you meet this criterion using examples.
Knowledge of UN rules, regulations and working practices pertaining to field missions is desirable. Please explain how you meet this criterion using examples.
Languages
English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required.
Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
How to apply
Special Notice
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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