Terms of Reference (ToR) FOR

Monitoring & Evaluation Officer for lifesaving and Mitigation of hunger program with a focus on Food security for drought-affected IDPs in the Baidoa district.

POSITION INFORMATION

Project title:                                  Contribution of lifesaving efforts and Mitigation of hunger with a specific focus on Food security for drought-affected internally displaced people in Baidoa IDP camps – South-West State of Somalia.

Duration of Employment:

6 months

Position:

Monitoring & Evaluation Officer

Reporting to/Supervisor

Project Manager

Duty station:

Baidoa – South-West State, Somalia

Date:

Aug, 29th 2022

GIT Consultancy Overview

Goal Institute for Training and Consultancy (GIT Consultancy) is a Consultancy, research and Training firm established by group of professional experts in the area of institutional and organizational

GIT Consultancy is dedicated to offering high-quality research services in the most complex and logistically challenging environments across Somalia. GIT Consultancy specialized in monitoring and Evaluation, research, organizational development, institutional capacity development and business advisory.

GIT Consultancy recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, Key to successful project delivery is the ability to mobilise at speed; GIT Consultancy can source and deploy anyone, anywhere, in less than 2 weeks.

Through our efficient and agile HR, logistical and operational services, GIT Consultancy saves humanitarian organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

GIT consultancy recruiting above subject vacancy on behalf of Sustainable Development & Peacebuilding Initiatives (SYPD).

Introduction

Sustainable Development and Peace Building Initiatives known by the acronym “(SYPD)”, is a non-profit humanitarian organization established in 2004 and headquartered in Mogadishu, Somalia with field offices in Galmudug, Hirshabelle, Southwest and, Jubaland States of Somalia. SYP works on peace-building programs, Food Security and Livelihoods, WASH, Shelter, Health, Protection, Camp Coordination and Camp Management and Nutrition.

1. Project Background

SYPD launched a program on lifesaving and Mitigation of hunger with a specific focus on Food security for drought-affected internally displaced people in Baidoa IDP settlements – in the South-West State of Somalia on August 2022. The program is funded by DKH and seeks to mitigate hunger and contribute to lifesaving efforts for drought-affected internally displaced people particularly the most vulnerable and marginalized groups through the provision of Multipurpose Cash transfer (MPCT) and Food commodities as restricted Food Voucher Assistance in Baidoa district.

Under the overall implementation and in close cooperation with DKH, the Project Manager is responsible for the day-to-day management of the project throughout the implementation. SYPD program is currently seeking to recruit Monitoring & Evaluation Officer with significant working experience in integrated emergency programming. The successful applicant will join our field team in the South and Central regions of Somalia to support the current project and other ongoing projects.

1. Responsibilities and Duties

JOB SUMMARY

The M&E Officer will support the organization’s M&E unit. The officer will work closely with SYPD Somalia Management and Project/Program staff and HQ M&E staff to ensure that all M&E activities are carried out in an efficient and timely manner. The officer will assist the M&E staff in project activity monitoring, documentations, data collection, analysis as well as database management and dissemination of relevant information. The officer will work hand in hand with field teams and stakeholders on all programme monitoring and evaluation activities & ensure that monitoring visits are meaningful and capture data sought and feed into management decisions.

OVERVIEW OF MAIN DUTIES

1. Project Planning

• Assist the organization in quality reporting, conducting training, including M&E workshops for staff.
• Participate project specific needs assessment in conjunction with needs assessment teams;
• Participate in the production of project and programme log frames;
• Participate in incorporating lessons learned in concept notes, proposals and project management plans; and Assist programme and sector-specific field team to develop systematic and effective project specific M&E plans in keeping with SYPD’ General and Project M&E Guidelines.

1. Project Monitoring/Quality & Reporting

• Ensure that programme field activities and events meet minimum SYPD standards in their delivery and planning.
• Engage with other M&E staff to collect and manage essential data of their respective projects
• Assist in developing the overall framework of the projects’ monitoring activities
• Ensure quality of data collected by staff
• Update project result frameworks/logframe indicator values on weekly basis
• Provide feedback to partners and programme teams on projects’ performance based on monitoring data findings.
• Establish a secure file storage system (hard and soft) for all data collected
• Participate community/beneficiary selection processes and training & Conduct spot checks in community engagements, beneficiaries and stakeholders to ensure inclusions and accountability
• Assist in documenting case studies and success stories (written & audio) for specific project component & the overall program.
• Contribute Monthly progress reports (MPRs) and final reports to ensure that reports are accurate, clear, properly formatted and on time.
• Conduct site visits / site monitoring and submit report with clear findings & recommendations
• Develop & manage a monitoring database for all projects and assist project staff in extracting graphic reporting information from the database and incorporating it in reports.

1. Project Evaluation

• Identify, train and manage the network of enumerators and interviewers in all project areas;
• Determines issues with data collection tools in the field and recommends to the M&E Unit improvements thereof
• Assist in conducting baseline and endline assessments and ensure that they happen in a timely fashion for all projects;
• Organize and lead focus group discussions and conduct interviews for purposes in real time
• Assist in developing survey questionnaires and KIIs
• Brief enumerators and interviewers (or external evaluator) on the project and data collection tools;
• Ensure quality and reliability of survey data collected;
• Ensure receipt of and review transcribed and translated KII data collected;
• Assist in conducting Real Time Evaluations

1. Project Learning

• Share learning from M&E process with the wider team
• Support partners in improving learning and sharing mechanisms in their projects
• Promote culture of two-way learning in the organization
• Document lessons learned from the field and extract from reports and presentations and document them in the Lessons Learned Database;
• Disseminate lessons learned and best practices among SYPD staff.