Finance & HR Officer – Hargeisa, Somaliland

Essa Dhara

Mansoor Area

Hargeisa 

Somaliland

mail@halosom.org

www.halotrust.org

Location: Hargeisa, with occasional visits to minefield camps and HALO’s Jijiga office.

Reports to: Programme Manager, with technical guidance from the Somaliland Programme Finance Manager and HR Officer

Is Line Manager for: N/A

Internally, works in close cooperation with: All HALO Ethiopia staff 

Deadline Date: 18/11/2022

Women are strongly encouraged to apply for this position.

Overview of responsibilities

Finance 

• Ensure that financial transactions are properly accounted for in Hargeisa Office and areas of operations, and are supportedby valid justification documents.

• Support Somaliland Finance Department to monitor Hargeisa Office expenditure and inform Finance Manager of any irregularities.

• Prepare monthly payroll and food allowance based on HR database and staff allocation documents.

• Support Somaliland Finance Department to prepare payments and receipt vouchers, collect and examine supporting documents and ensure that documents and signatures are valid in accordance with HALO Trust Standard Operating procedures.

• Support staff to ensure that all financial information is accurate and up to date, and that HALO Trust Standard Operating Procedures are correctly followed.

• Filing of financial documents electronically with hard copies and update of all items of expenditure to HALO’s global finance database.

• Adhere to The HALO Trust Anti-fraud and bribery policy and ensure this is followed in all procedures.

Human Resources 

• Monitor staff attendance across the programme by overseeing the recordkeeping of the Radio Operators in Hargeisa. Check the accuracy of the daily attendance return and reconcile staff numbers to attendance.

• Track cases of sick staff members during their period of convalescence, ensuring staff submit official stamped and signed medical documentation to justify their absence.

• Prepare and monitor support staff leave rota’s and track staff attendance.

• Present annual safeguarding and staff policy sessions when annual employment contract signed.

• Maintain historical human resource records by overseeing the electronic filing and retrieval system (Computer Directory and Personnel Database); keeping past and current records in hard form in personnel files.

• Prepare and advertise all formal recruitment /employment opportunities as per HALO best practice

.• Support Programme Manager with recruitment process of new staff, including interviews, selection and creation of employment contracts.

• Develop a thorough understanding of both Somaliland and Ethiopian labour law.