Logistics Officer (Contracting) – Mogadishu, Somalia

Vacancy Announcement No. 120/2023

Job Title: Logistics Officer (Contracting)

Contract Type/Grade: Junior Consultant

Duty Station: Mogadishu, Somalia

Contract Duration: 11 Months

Date of Issue: 11th January 2023

Closing Date: 18th January 2023

What will you do?

Under the supervision of the Deputy Head of Supply Chain, this position has responsibilities to lead the logistics contracting workstream ensuring efficiency, value for money and compliance in contracting activities. The position has the following responsibilities:

• Lead the implementation of full cycle source-to-contract processes of moderate and high complexity logistics service requirements including, but not limited to issuing competitive procedures, and evaluating offers (e.g., issuing calls, evaluating offers and negotiating/awarding contracts), to ensure successful contracting of transport, warehouse, and services.
• Contribute to the development and implementation of supply chain plans and procedures, in line with the transport manual and other relevant guidelines to achieve operational and cost efficiencies, responsiveness and reliability of logistics services.
• Lead the periodic review of shortlists to ensure an appropriate contractor base and prepare Expression of Interest (EOI) to include relevant contractors when applicable. Evaluate documentation received from prospective companies and recommend their inclusion.
• Lead the preparation and overall processing of Requests for Quotations (RFQ) for all contracts required for the implementation of WFP Logistics operations in Somalia and the same disseminated as per WFP approved systems.
• Prepare and review analysis of submitted offers ensuring an appropriate balance of costs and capacity.
• Ensure the organization of all required meetings related to the contracting process including Logistics Contracting Committees are well informed to support decision-making.
• Prepare and disseminate information regarding contract status and any other required information including minutes, Expression of Interest (EOI), Contract Awards, and Note for Record (NFR) documents
• Consolidate and analyze relevant market data to inform the design of logistics services taking into consideration key variables such as fuel costs and competition.
• Work in close collaboration with cross-functional counterparts to align Contracting activities and promote an integrated supply-chain approach to transport and service assistance.
• Monitor and manage contract validity dates and other relevant information regarding active agreements ensuring proactive planning of needs and contracting requirements.
• Maintain period performance review cycles to ensure contractors are compliant with expected performance benchmarks and agreed terms and conditions for services being delivered.
• Contribute to the development of contract management tools, templates, methods, and processes for contracts and champion a transformative agenda to modernize the contracting workstream based on technology and best practices.
• Manage, advise and develop the workforce involved in contracting activities. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.