Logistics Assistant – Mogadishu

Logistics Assistant – Mogadishu

EUCAP

Vacancy for National Staff

LM024 Logistics Assistant

Duty Station: Mogadishu

Availability: As soon as possible

Post Category: Assistant

Group Classification: 3

Reporting Line:

The Logistics Assistant will be under the direct supervision of Logistic Officer and will report directly to him/her.

Main Tasks and Responsibilities:

• To provide a wide range of administrative and executive support to the General Support Section with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures;
• To work in the warehouses, to provide correct storage and preservation of Mission items, and assist in the update and control of the inventories;
• To ensure all Mission items are properly identifiable and/or tagged;
• To ensure identification of items not fit for purpose, to liaise with other Technical Units for that purpose, for items out of Technical capability;
• To participate in the export and import projects, and other in-mission cargo transports, namely as interlocutor with Local Authorities, to produce draft documents, to control the good development of the processes;
• To assist in organising and executing land transportation of cargo;
• To assist in the preparation of cargo for expedition, and to receive cargo by executing quantity and quality control;
• To assist the execution of Mission assets maintenance;
• To support the line Managers during Market Surveys;
• To support the line Managers in the Quality Control of the contracts in place;
• To support the line Managers with Invoice verification, and production of documents necessary for the good execution of the contracts;
• To keep track, register and archive all documentation generated at all stages of contract implementation;
• To maintain good order in the General Support Section physical archives, undertake documents archiving in electronic data management system and ensure record-keeping;
• To assist in the Vehicles Fleet Management and Maintenance, in coordination with Line Manager;
• To submit reports;
• To be available to participate in field trips across the Mission area (Somalia, Kenya) as required;
• Advise Project Managers on basic Logistic Rules and Procedures, in order to ensure compliance with Standard Operating Procedures;
• To facilitate the interaction with the local counterparts if needed;
• To undertake any other related tasks as requested by the Line Manager(s).

Essential Qualifications and Experience:

• Successful completion of secondary education attested by a certificate;

AND

• After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

• Good English writing and editing skills, with proficiency in Microsoft Word,, Excel, Outlook, and the Internet;
• Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
• Good language skills in the Local Native language;
• Good understanding of logistic principles and processes;
• Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
• Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
• Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
• Continuous improvement attitude; ability to learn and apply new concepts;
• Ability to manage time effectively in order to ensure that tasks are completed within the given timelines; ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy;
• Must be capable to work both indoors and outdoors under extreme conditions, and to load and move heavy equipment as required with adequate tools;
• Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required;
• A valid EU category “B” driving license or equivalent.

Desirable Qualifications and Experience:

• A professional qualification in Logistics, Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance or equivalent;
• Previous work experience with an international and/or government organisation;
• Good knowledge of the local market;
• Experience in Enterprise Resource Planning programs, namely in Inventory Management;
• Previous experience in tasks and responsibilities as described above;
• A valid EU category “C” driving license or equivalent.

Special Note:

• Mandatory requirement to pass security clearances and medical checks.

• Please, fill in only one application form containing maximum 2 positions you apply for;
• More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration;
• Applications should be filled in English;
• Only duly filled in English application forms will be accepted;
• Should you need additional employment records, you can modify the application form accordingly;
• All other forms of applications and/or after deadline submissions will be disregarded;
• None of the documents submitted will be returned;
• Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media:

Telegram: https://t.me/qaran_jobs

Facebook Page: https://www.facebook.com/QaranJobs.so

Facebook Group 1: https://www.facebook.com/groups/somaliajobs

Facebook Group 2: https://www.facebook.com/groups/qaranjobs

Linkedin: https://so.linkedin.com/company/qaranjobs

Twitter: https://twitter.com/qaran_jobs

Instagram: https://www.instagram.com/qaranjobs

Application: https://play.google.com/store/apps/details?id=com.qaran.jobs