Procurement Associate – Garowe, Somalia

Vacancy Announcement No. 668869

Job Title: Procurement Associate

Contract Type/Grade: Service Contract (SC6)

Duty Station: Garowe, Somalia

Contract Duration: 1 year (initial)

Date of Issue: 22nd March 2023 |

Closing Date: 4th April 2023

What will you do?

Under the overall oversight from the Head of Area Office, and direct supervision of the Head of Supply Chain/Senior Logistics Officer.

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services purchases for efficient field operations in Puntland.
• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data to support selection of suitable suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners in order to support the procurement of appropriate goods and services at the lowest cost to WFP
• Contribute to negotiations with new suppliers on terms and conditions or orders alongside senior officer, to obtain the best terms and lowest cost to WFP
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholders to enable swift purchase of goods and services
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes to ensure timely and accurate resolution of problems
• Research, collect and analyse data to produce reports to enable informed decision-making by Head of Area Office/Procurement Officer, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts to support the alignment of procurement activities with wide programmes and ensure a coherent approach to meeting food assistance needs.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.