Job categories: Finance

Vacancy code: VA/2023/B5311/26801

Department/office: AFR, SOCO, Somalia

Duty station: Mogadishu, Somalia

Contract type: Local ICA Support

Contract level: LICA-7

Duration: 6 Months

Application period: 10-Oct-2023 to 17-Oct-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Administration and implementation of operational and financial management strategies
2. Administration of budgets and effective cost recovery
3. Accounting and administrative support
4. Office cash management
5. Team Management
6. Facilitation of knowledge building and knowledge sharing

1. Administration and implementation of operational and financial management strategies

• Ensures administration and implementation of operational strategies, adapts processes and procedures
• focusing on achievement of the following results:
• Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office resource mobilization efforts.
• Implementation of cost saving and reduction strategies in consultations with office management.

2. Administration of budgets and effective cost recovery

• Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Preparation and modifications of budgets for UNOPS projects, follow up with HQs on authorized spending limits) for projects.
• Establishment of criteria for proration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
• Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status, maintenance of the General Ledger.
• Presentation of thoroughly researched information for planning of financial resources of the office, reports containing analysis of the financial situation.
• Timely preparation of cost-recovery bills in Enterprise System for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.

3. Accounting and administrative support 

• Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
• Proper control of the supporting documents for payments, review of financial reports for projects.
• Approval of vendors in Enterprise System (as a senior member of the Finance team).
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise System; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
• Coordination and review of accounts closure
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Receivables for UNOPS projects and follow up with partners on contributions.
• Timely VAT reimbursements, payment of GLOC by the Government.
• Proper receipting of goods and services and establishment of accruals.

4. Office cash management

• Ensures proper cash management functioning focusing on achievement of the following results:
• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Daily review of zero-balance account bank statements in Enterprise System to monitor imprest level; identification and recording of contributions.
• Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Head of Office.
• Timely and accurate preparation of bank reconciliations.
• Selecting bank transfers and deals for approval and settlements.
• Performing Pay cycle manager role in Enterprise System.
• Timely preparation of monthly cash flow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
• Alternate as cashier for cash disbursements made on site.

5. Team Management

• Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provides oversight, ensuring compliance by team members with existing policies and best practices.

6. Knowledge building and knowledge sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on financial management
• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in financial management.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results:

• The effective and successful achievement of results by the Finance Senior Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

Qualifications and Experience:

A.  Education

• Completion of High School/Secondary School with seven (7) years of relevant experience is required.
• A First Level University Degree (Bachelor’s Degree) in Business Administration, Public Administration, or related subject is desirable but not required.

Certification

• Relevant certification in financial management or accounting a distinct advantage.

B. Work Experience

• A minimum of seven (7) years of relevant experience is required. Relevant experience is defined as experience in finance, accounting, business administration or related field in national and/or international public or corporate organizations.
• Knowledge of UNOPS financial rules and regulations is highly desirable.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems.
• Experience in use of ERP systems including oneUNOPS application is desirable

C. Language Requirements 

• For this position, fluency in English Language (i.e. writing, reading and speaking) is required.
• Knowledge of another official UN language is an asset.

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