DEPUTY PROJECT COORDINATOR – GURIEL, SOMALIA

EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

	Job Title	: DEPUTY PROJECT COORDINATOR
	Work Location	: GURIEL_SOMALIA
	Start date	: AS SOON AS POSSIBLE
	Nationality	: Somalia
	Length of contract	: Fixed term (1year) 100% with 3 to 6 months’ probation period.

Main Purpose

The Project Coordinator (PC) delegates ad hoc some responsibilities to the Deputy Project Coordinator according to objective criteria taking into consideration sustainability in the treatment of the different dossiers. In general terms. The Deputy Project Coordinator will assist the PC in planning project’s objectives and priorities, by identifying the population’s health needs, analyzing the context, risks and constraints, and by calculating human and financial resources needed. He/she will contribute to the supervision, monitoring and follow-up together with the PC of all aspects of the projects in order to ensure its efficient and smooth functioning.

Accountabilities

Contribute to the analysis of the political, humanitarian, economic and social context in project area in order ensure that MSF‘s charter, policies and image are respected with regards to national employees, populations, authorities and partners.

Contributes to the planning, supervision, monitoring and follow-up, together with the PC, of all aspects of the projects, according to the project plan, MSF operational policy and main strategic lines.

Participate in the security management in the project, updating the security guidelines.

Upon request of the PC, represents MSF within the project limits (local authorities, media, governmental and non-governmental bodies, etc.) and day to day negotiation on ground according to set agreements & MoUs. Legal representation is not delegable unless legally backed up (powers of attorney, etc.)

Support the PC in planning and organizing project’s human resources, participate in their day-to-day management, in the induction of new staff, undertake evaluation of staff under his/her direct supervision and define training needs accordingly.

Participate in exploratory missions according to the PC’s indications, in order to better comprehend context, priorities, constraints and population needs.

Support the PC to establish operational presence to launch a new project in a high-insecurity context. As delegated by PC among others.

• Negotiate access and security arrangements with authorities and local actors o Obtain legal registration or operating permissions

MSF Section/Context Specific Accountabilities

Main responsibilities:

Share with the PC information regarding the political and security situation, analyse the threats for the national and expat staff and the project and participate in security and context report preparation.

Assist the PC in every aspect, in order to ensure smooth and effective set up and running of the project.

Develop contacts with local authorities and relevant actors, representing MSF in the absence of the PC after consultation.

Know the MSF charter in Somali, and promote its principles in the project.

Follow MSF financial, administrative and HR policies and procedures, with the support of the coordination administration team.

Oversee logistic and administrative issues. Ensure efficiencies in terms of project objectives and utilization of MSF resources.

Assist the smooth running of medical activities and promote good teamwork amongst medical staff.

Report to the PC regularly all relevant information on activities and problems encountered in terms of both security and objectives.

Security:

Report all information on events, rumours, patient, staff and community complaints which may have a bearing on security to PC.

Responsible for implementation of security policy and management of security issues and personnel. Following LSSP

Actively participate in context analysis followed by supporting Project Coordinator for developing LSSP for the assigned project.

Do regular analysis of the security situation together with the PC and to advise at all times to the best of his knowledge on security concerns and the measures to be taken.

Define, in cooperation with the PC, security policy and its practical implementation and dissemination within the team after consultation with PC

Responsible for the planning and authorization of all vehicle movements paying close attention to the security situation.

Monitoring the political movement of the different stakeholders in Galgadud region including (Al-shabaab, ASWJ, SNA and Galmudug forces) and reporting accordingly to the PC.

Closely monitoring clan dynamics clashes and proactively provide information after analysis to the Project coordinator.

Proactively identify barriers accessing health facility for patients, staff and implementing measures to mitigate.

Do proper actor mapping frequently in  Galgadud region by defining who and what

Liaise with the local Head of security to collect security information on the ground when necessary.

Liaise with other sources of information to obtain information that could have an effect on MSF operations.

Have a good relationship with different security actors and community representatives (elders committee) in the region.

Develop network in order to update knowledge and comprehension of the security environment.

Represent the PC in official networking after consultation.

Report promptly and discuss all new information with the PC.

Identify and maintain working relationship with Ministry of Health (MOH), Hospital administration.

Identify humanitarian actors both local and International to collect information for their activities.

Maintain good relationship with clan elders

Representative functions:

Must be aware that at all times and in all places considered to be the representative of MSF. Entertain and develop contacts with network of local authorities and relevant actors.

Organise and attend relevant meetings representing MSF including (cluster meeting, Quarterly meeting and other ad hock meetings in the state).

Guarantee MSF policy and image with the national staff and the local population.

Media:

Ensure that all media request are always transferred to the PC, whether the PC is on the field or not.

Avoid disclosing MSF visibilities without approval from Project Coordinator.

Collect information for visibility strategy from other humanitarian actors followed by sharing with PC to analyse.

Monitor closely local media to collect information to utilize for smooth implementation of activities.

Supervision of activities:

In collaboration and consultation with the PC and other relevant coordination staff, to oversee and assist with activities of the following departments.

1. Finance and HR

Finance

Supervises Admin Department for cash box management/ Mobile money management

Supervises Admin Department for cash inventory, monthly closing and sending to the Coordination

Review the monthly Cash Request with Admin Department. Following of correct standard accounting procedures.

Responsible for all expenses involved in the project.

Supervises and supports for both national staff including guards

In cooperation with the Field Team, intervene in conflict prevention and resolution in the project.

Brief newly recruited staff on security, as well as general and specific attitudes and aspects of the local culture.

Assist HR team for recruitment.

Inform directly the PC in case of any HR abnormalities, dissatisfaction, external job demands, etc

Ensure all national staff understand and comply with Internal Regulations

1. Logistics

To oversee and assist the efficient and timely functioning of the logistics department with respect to but not limited to the following:

Proper use of all MSF equipment

Tracking and documentation of cargo movements

The following of correct procurement and purchasing procedures The tracking of fuel usage including generators

The following of correct validation procedures for all logistic activities The following of correct reporting procedures

Timely and efficient support of all medical activities.

Ensure tax exemption/ waiver obtained for MSF, s supplies to GalMudug.

1. Medical

To oversee and assist the efficient and timely functioning of medical activities in collaboration with Field medical referent and coordination with respect to but not limited to the following ;

• The reporting of patient complaints or perceived abnormalities in the following of protocols and patient treatment.

• To oversee the organisation and efficiency of referrals.

• To evaluate the needs of the target population from a medical and humanitarian perspective within the coverage area.

1. External activities

Support the external activities of the project in any way that is required; reports on external activities as appropriate.

Reporting

Daily/Weekly and monthly reporting including analysis or as requested by PC on: Security/context

Operations Humanitarian

Regular updating the MSF standard online reporting tool e.g WER, assist PC in completing Incident reports, preparation of FTRs (Field Trip Request)

Additional Tasks:

Be flexible and be able to give assistance with different activities not included in this primary job description.

Requirements

	Education		Essential,  Bachelor  degree.  Desirable  medical  or  paramedical
			qualification. Desirable, degree in Project Management
	Experience		Essential previous experience of at least two years required in the field
			of humanitarian aid with MSF or other NGOs.
			Essential minimum 1 years working experience with MSF in similar Job
	Language		Essential: proficient in English and Somali languages.
	Knowledge		Essential computer literacy (word, excel and internet)
	Competencies		Strategic vision.
			Leadership.
			People Management.
			Planning.
			Teamwork

How to apply:

Candidates meeting the above qualifications are requested to submit a cover letter and an updated Curriculum Vitae as a SINGLE FILE in PDF mentioning the subject line “DEPUTY PROJECT COORDINATOR” through this link https://ko-hr.kenya.msf.org/jobs on or before 10th September 2025

“All Education/Experience/trainings/etc. that is NOT supported with certified documents, shall not be considered”

Only shortlisted candidates will be contacted.

No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training).

Apply Here

 

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