INVITATION TO TENDER FOR VEHICLE HIRE SERVICE FOR SIX MONTHS

Project Name: Provision of integrated life-saving assistance for wash to the most vulnerable communities in rural areas in Baidoa

Introduction

Wadajir Rural Development Organization (WARDO), WARDO is a civil society organization, WARDO has been working since 2005 in Somalia, it was established by group of Somali humanitarian and development workers who were dedicated and committed to social developments through education and youth development, agriculture and livelihoods, protection, emergency response and water and sanitation programs. WADAJIR Rural Development Organization (WARDO) is a registered and operational Non-Governmental Organization in South and Central Somalia, WARDO was registered in 2005 by the Federal Government of Somalia. The organization has its main office in Mogadishu and Baidoa, with regional offices in the other 4 FMS of South and Central Somalia (Jubaland, Galmudug, Southwest, and Hir-Shabelle).

Context analyses

Baidoa District remains one of the most critical humanitarian hotspots in southern Somalia, driven by prolonged drought, recurrent climatic shocks, and sustained displacement pressures. The Bay Region hosts hundreds of thousands of internally displaced persons (IDPs), with Baidoa serving as a primary hub for communities fleeing drought, food insecurity, and livelihood collapse in surrounding rural areas.

TOR for the vehicle

WARDO is seeking offers from reputable, well established, and experienced Car Hire Firms duly incorporated under the Laws and regulation of Southwest government to provide vehicle transportation Services for WARDO Dinsor WASH staff members or assigned non-staff; at a fixed price for a period of one-year renewable on a yearly basis based on good performance.

The Contractor shall provide Car Hire services for WARDO Dinsor staff members or assigned non-staff who require transportation services from its premises located in Dinsor to destinations within the city. Such services shall be given to staff or assigned non- staff based on the discounted prices and terms and conditions of the eventual Agreement/Contract. To support this, WARDO Southwest government is seeking services of a company or companies who can provide Transportation Services: Rental Car Services with Driver to areas as per scope of services.

Vehicle Requirements:

These conditions should include:

• The Hire Vehicle shall be in sound mechanical and physical condition throughout and be always maintained in safe operating conditions. The Contractor shall bear full responsibility for the preventive and remedial maintenance of the vehicle.
• The Vehicles shall not display our organization name or logo.
• The Contractor shall keep the exterior, windows, and interior of the vehicles always clean and litter-free.
• A neat “as new” internal decoration (upholstery, ceiling fabric, floor finishes) and external appearance
• (water-proof roofs and windows, door and emergency exit in excellent operational conditions at all times).

The Vehicle shall, as a minimum, be equipped with:

• Spare-tire, the necessary accessories (spanner, jack, etc.)
• Operational lap and shoulder seat belts for passengers in the most forward seat, and lap-type belts for all other passengers. The Contractor shall always maintain seat belts in operating order.
• Heating and cooling system of sufficient capacity and operability to maintain passenger comfort during periods of hot and cold weather.
• The vehicles will be fully registered with the government.

Driver License

• It is the responsibility of the vendor to provide the driver for the Southwest government for such vehicle driving license or federal., a copy of which must be provided to WARDO prior to commencement of contract.
• WARDO reserves the right to reject any driver(s) that it has any concern about with respect to the driver’s(s) driving capabilities, security clearance, or safety. In cases where WARDO rejects the proposed driver(s) the vendor must replace the said driver(s) within two weeks.

Requirements for Tender Documents

• Tender envelope should be sealed with reference number and stamped.
• The company profile with detailed physically verifiable contact Address and office
• Valid Government Registration
• Government Tax
• Signed registration form
• Relevant Experience
• The Company should have an established information sharing platform ( Website

OR Social Media platform

• Signed supplier code of conduct
• Filled out BoQ and signed

 

How to apply

WARDO invites qualified companies to collect BoQ  and other bidding documents as specified herein below. Hard copy and soft copies of tender documents (tender notice/dossier) with detailed specifications can be obtained from WARDO offices.

Baidoa: Adada Area Bakiin Road, Southwest

Mogadishu: Area Adan Adde Hospital, Laami yaraha, KM5 Zoobe, Wadajir District – Mogadishu. 

The deadline for submitting the tender documents is on or before 4:30 PM EAT on 29 January 2026.

The Tender documents should be addressed to WARDO offices – in sealed envelope marked: CBPF-SOM-25-R-NGO-38658 “ VEHICLE HIRE SERVICE”

Any tender received after this deadline will not be considered.

 

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