LOGISTIC ASSISTANT – Mogadishu, Somalia.

POLISH HUMANITARIAN ACTION IS LOOKING FOR LOGISTIC ASSISTANT

General information:

• Organization: Polish Humanitarian Action (PAH).
• Position: Logistic Assistant (National position).
• Location: Mogadishu, Somalia.
• Starting date: May, 2020.
• Reports to: Logistic Officer
• Contract duration: 1 year with 3 months probation period.

About PAH:

Polish Humanitarian Action (PAH) is a non-governmental organization which mission it is to make the world a better place. For over 20 years, we have been providing relief in big and small emergencies worldwide alongside with running long-term missions in several countries in crisis. Our interventions – of both humanitarian and development character

– have been carried out in 44 countries so far. Our focus is on ensuring sustainable and stable development of regions suffering the consequences of war and/or natural disasters. We possess long-standing expertise in Water, Sanitation and Hygiene (WASH), but also implement projects in Nutrition. For more information, please refer to www.pah.org.pl.

PAH Mission in Somalia:

PAH has been present in Somalia since 2011. With WASH and Nutrition programs PAH supported people from the most vulnerable communities in different regions in Somalia. Our primary focus was to provide safe drinking water through rehabilitation water infrastructure, constructing water distribution systems, and constructing rain water reservoirs. In our work we also focus on other WASH components such as improvement of sanitary conditions, hygiene promotion to make our WASH interventions fully comprehensive. We are implementing ECHO, ARCHENOVA, SHF and UNICEF projects targeting the most vulnerable IDP communities in Mogadishu and around as well as in rural communities and key community institutions in Banadir, Lower shabelle, Middle Shabelle and Galmudug Region.

PAH in Somalia is looking for a Logistic Assistant who will become the part of our operation team. The person will hold the following responsibilities:

Creating and implementing logistics processes and procedures

Assisting Logistics Officer in:

• Pointing out weak points
• Finding solutions for improvements
• Preparation of logistics components in other team’s procedures, processes and other activities
• Finding/creating tools increasing logistics capacity and implementation
• Implementation electronic tools Implementation
• Preparing tutorials and trainings on processes, procedures, tools and systems

Supporting missions and mission logisticians in a full scope of logistics tasks

• Remote or in the field logistics support for Emergency Team
• Preparation log documents for audits
• Answering to HoOs needs in scope of logistics

Conducting purchases

• Making sure that purchases are done in a transparent way with a fair and equal treatment of all suppliers
• Making sure that procurement documentation is done properly and reflects the real process
• Counteracting / mitigating risks of corruption, money-laundering and supporting terrorism
• Making sure that all purchases are done in accordance to LM, Rules of Conduct for Tenders Organized by PAH, Logistics Cluster guidelines and Donors’ Requirements
• Conducting purchases in RFQ; simple procedures
• Tracking purchases
• Preparing of purchase documentation, contracts, etc.
• Assistng in prequalifying suppliers
• Assisting in tracking suppliers performance

Assets Management

• Assisting in asset registration
• Assisting in asset handover
• Assisting in user registration
• Assisting in maintenance coordination, registration and tracking
• Assisting in life-cycle cost analysis
• Documenting theft, loss and damage and preparing and archiving documentation for disposal
• Assisting logistics in accordance to donors’ requirements
• Assisting in periodic inventory
• Assisting in general organization inventory (every 4 years)

Participation in strategic projects

• As per Project Manager orders

Warehouse Management

• Managing and preparing warehouse documentation
• Operating warehouse management software
• Designing warehouse space in order to ensure proper operation and capacity
• Implementing warehouse security adjustemnts in cooperation with SO and LO
• Controlling warehouse movements
• Controlling stock in terms of proper and safe storage
• Tracking expiration dates
• Overseeing and coordinating dispatches, loading and unloading operations, cargo handling
• Ensuring that warehouses are kept clean and tidy
• Overseeing packaging and re-packing to ensure that materials used are most environmental friendly available and waste is limited
• Documenting theft, loss and damage
• Periodic inventories and spot checks

Fleet Management

• Choosing appropriate vehicles (purchased or rented)
• Controlling vehicles condition
• Managing and checking logbooks
• Training of drivers in cooperation with SO
• Managing drivers
• Setting rules of safe fleet operations in cooperation with SO
• Performing periodic spot checks of vehicles condition in cooperation with SO
• Ensuring that vehicles are run in the most environmental friendly way possible

Cargo Transport Management

• Assisting in finding most economical and fuel-efficient transport options
• Negotiation of terms and applying correct Incoterms (2020) to deliveries
• Assistence in coordinating domestic transport
• Updating information on customs regulations and duty exemptions for humanitarian aid within the country
• Making sure that transport is organized in a most environmental friendly way possible
• Coordinating packaging of goods in transport along limiting waste
• Managing transport documentation

Administrative and IT

• Provide all the necessary repairs, improvements of Mogadishu office and GH
• Receiving and sending documentation
• Coneecting computer to the network
• Printer instalation
• Scaner setup
• Training on rules of using PAH computers
• Google Stream setup on a computer

Others

• Performing any other duties as directed and instructed by the Direct supervisor.

What PAH requires:

• Bachelor’s degree in areas such as public administration, business administration, management
• Certificate in logistics management
• (Alternatively) 2 years of work experience with similar responsibilities
• Good knowledge of procurement standards and policies
• Good understanding of warehouse management advanced communication skills
• Strong in MS Office, in particular Excel
• Ease at using online based platforms and applications
• Fluent in Somali and English languages
• High ethical standards
• Developed organizational and planning skills
• Strong analytical skills
• Strong communication skills
• Accuracy and attention to details
• Focus on results and meeting deadlines
• Ability to work effectively under pressure and fast pace environment
• Ability to work independently and maintain controls over the processes

How to apply:

If you are interested in applying for this position, kindly click the link below:

https://system.erecruiter.pl/FormTemplates/RecruitmentForm.aspx?WebID=cc0e5391ef854347b1ed028b7eb1d039

Deadline for applying is April 20^th 2020.

Only short-listed candidates will be contacted and invited for interviews and tests. Interviews for shortlisted

candidates are planned in Mogadishu. Candidates interested in the position must be ready to attend

the interviews and test in Mogadishu. 

Female candidates are strongly encouraged to apply.