Administration Officer -Hargeisa, Somaliland

Somaliland-Administration Officer

Organisation Overview

The Pharo Foundation (hereafter “the Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises. The Vision of the Foundation is an economically vibrant and inclusive Africa. The Mission is to achieve our vision by investing in Africa’s human and physical capital with a strong focus on job creation.

Headquartered in London, the Foundation also has an operational Offices in Nairobi, Addis Ababa, Assosa and Hargeisa.

Job Title:             Administration Officer

Reports to:         Finance and Administration Manager

Job Location:    Hargeisa, Somaliland

Contract:             Permanent

This is an exciting opportunity to play a meaningful role in the growth of The Pharo Foundation and the pursuit of its goals.

We are looking for an enthusiastic and friendly Administration Officer to manage all program administrative tasks. You’ll need to wear many different hats; the planner, the problem-solver, being a few of these You should have the skills to communicate with various people, handle financial tasks, and ensure all programs runs smoothly.

If you’re up to the task, and you’re also committed to high-quality delivery of results, we’d like to meet you.

Key duties and responsibilities:

• Lead all administrative tasks for the office and ensure the -office is running smoothly.
• Prepare all service level agreements for the programme office and ensure services are delivered as per the agreement expectations.
• Keep track all service level agreements and alert due payments to the Finance Team.
• Support the programme office procurement of supplies, identification of prequalified suppliers and the selection of the suppliers are transparent.
• Document all procurement process and ensure the bidding committee signs off the bid analysis form.
• Ensure the safety of all receiving supplies from the suppliers and the protection of all goods to be transported to other location.
• Lead and strictly follow the implementation of procurement forms usage like PO, PR, GRN, Waybills, SRF etc.
• Liaise with motor insurance providers to make sure company details are up to date, information is supplied for renewal quotations as appropriate, and to process any necessary claims.
• Collect field mission plans and arrange the transport according to the needs.
• Be the main point of contact for landlord liaison services to keep both sides informed of relevant information and resolve any issues.
• Be the focal point of the health and safety for the office
• Daily supervise and support the security guards, cook/cleaners, and drivers.
• Oversee and regularly update office inventory and fixed asset register
• Prepare monthly administrative report outlining the achievements, progress and challenges.
• Perform annual performance appraisal for the Admin team.
• Support Programme teams as needed on and off the field.
• Support the review of the administrative policy and implementation
• Other ad-hoc administrative duties as they may arise or as required by your line manager.

Required qualities and skills

• Minimum 3 years’ experience in working in an international NGO in similar capacity
• Degree in Business Administration or Management.
• Experience in using Microsoft Excel, Word, Outlook
• Proactive and able to manage workload with guidance from your line manager
• Positive, enthusiastic and willingness to learn
• Possess a ‘can-do’ attitude
• Methodical with an attention to detail

Salary and Benefits

• The salary and benefits package is competitive and will be commensurate with qualifications and experience.
• Medical insurance is provided in accordance with The Pharo Foundation Health policy.

Application Procedure

The application deadline is August 22, 2020.

This position is open to both female and male applicants, with female applicants being strongly encouraged to apply.

Review of applications will begin as soon as they are received, and only complete applications will be considered. In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact short-listed candidates.

HOW TO APPLY

How to Apply:

Interested candidates, who meet the above requirements, should submit their application through email to Recruiting.SL@pharofoundation.org with subject line “Application for Administration Officer” by August 22, 2020.

Requirement:

1. A detailed CV and Cover letter to explain the experience you have gained that makes you believe that you are the most qualified candidate for the role
2. A one-page containing your current salary, expected salary and list of minimum three references with current email address and phone number.