Finance Officer – Partners – Mogadishu, Somalia

Save the Children International

Finance Officer – Partners – Mogadishu, Somalia

 

Finance Officer -Partners- Mogadishu – Somali Nationals Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

ROLE PURPOSE:

Work closely and continuously with implementing partners (IPs) to ensure timely submission of Projects financial reports and taking periodic financial management review visits to ensure that financial reports are error free and in compliance with Save the Children’s requirement. Facilitate training sessions on grants management, general accounting, internal controls and administrative systems to Implementing partners finance staff.

SCOPE OF ROLE:

Direct Reports to:  Area Finance Manager

Staff directly reporting to this post:  0

Dimensions: Save the Children has been working in Somalia for more than 60 years. The Country Office has over 500 staff across 14 field offices (Boroma, Burao and Hargeisa in Somaliland; Bosasso, Garowe, Galkayo and Gardo in Puntland; Beletweyne, Adaado, Abudwak, Baidoa, Kismayo, Dhobley and Mogadishu in Central South Somalia). Our Country Office coordination and administration base is in Nairobi, Kenya. In 2017, as a result of significant scale up for the countrywide drought response, our annual spend FY2017 was US$117 million and we reached more than 2 million people through our humanitarian and longer term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance. The Country Office manages 61 active awards totalling US$165 million from a range of governmental/institutional donors, including DFID, ECHO, EU, FFP, OFDA, and DANIDA being some of our largest.

Location: Mogadishu- Somali

Finance Officer – Partners

TEAM/PROGRAMME: Finance Department

LOCATION: Mogadishu with frequent travel to field offices

GRADE: 4

CONTRACT LENGTH: One Year

CHILD SAFEGUARDING:

Level 3:  The responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Work closely and continuously with implementing partners (IPs) to ensure timely submission of Projects financial reports and taking periodic financial management review visits to ensure that financial reports are error free and in compliance with Save the Children’s requirement. Facilitate training sessions on grants management, general accounting, internal controls and administrative systems to Implementing partners finance staff

SCOPE OF ROLE

Direct Reports to: Area Finance Manager

Staff directly reporting to this post: None

Dimensions: Save the Children works in all three zones in Somalia/Somaliland (South Central, Puntland and Somaliland) with a current staff complement of approximately 600 staff and budget of around $ 120 million in 2020

KEY AREAS OF ACCOUNTABILITY:

  • Review partners monthly financial reports, ensure supporting documents are complete and in compliance with save the children and donor rules and regulations
  • Review and monitor partner budgets against expenditure and flag any significant issues to the Area finance manager, Program Manager and the Area representative
  • Develop partner financial reporting schedules, track financial report submission and share monthly reports to the management
  • Lead and call for periodic partner BVA meetings in close coordination partners representatives, SCI program managers and sector heads/project focal persons.
  • Document any issues for the partner financial reports and follow up any comments of the financial report with the partner finance staff for correction
  • Maintain sub grant Agreement files, receive and process partner fund requests ensuring compliance to agreed condition of payment and reconcile partner advance and liquidations accounts.
  • Provide support and training to partners to enhance partner understanding of financial Processes and adherence to the sub-grant agreement terms and conditions
  • Develop Partner monitoring plan and visit to partners and share with Area Finance Manager for review
  • Conduct regular Visit and monitoring to the partner as per monitoring plan and provide report to Finance Manager and the Area Representative.
  • Take part in partner capacity assessment, audits and annual reviews and assist Area Finance Manager in developing capacity building plans to the partners
  • Provide capacity-building support to the partner finance staff and provide thorough induction to partners new finance staff regarding partner financial management and SCI policies and regulations.
  • Maintain and update partner funding tracker and share quarterly update to the Area representative and the Area Finance Manager.
  • Actively contribute to the budget phasing by ensuring all partners financial arrangements and disbursements are captured in the detailed budget phasing.
  • Actively take part in proposal development for partner and provide input, lead partner budget amendment and proper closing of partner awards
  • Organize monthly meeting with partner finance staff, discuss issue and the comments of the reports and share any compliance information to the partner staff
  • Ensure internal audit recommendations for partners are implemented
  • Track lessons learned and share with Implementing Partners throughout the projects implementation.
  • Other tasks as required by Area Finance Manager, Budget holders and Area Representative

COMPETENCIES AND BEHAVIOURS (our Values in Practice)

Applying Technical and Professional Expertise

  • Makes decisions based on professional expertise and experience without deferring unnecessarily to others
  • Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
  • Actively seeks new ways to develop the application of technical and professional standards within the team

Delivering Results

  • Delivers timely and appropriate results using available resources
  • Takes responsibility for their work and its impact on others
  • Plans, prioritizes and performs tasks well without needing direct supervision
  • Understands the link between their work and the organization’s objectives

Innovating and Adapting

  • Suggests creative improvements and better ways of working
  • Seeks out and applies successful ideas from others to overcome challenges
  • Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions
  • Applies lessons learned to enhance future ways of working

Working effectively with others

  • Actively listens to new and different perspectives and experiences of those they work with
  • Proactively supports team members and trusts their capabilities
  • Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
  • Clarifies their role and responsibilities within the team to maximize impact

QUALIFICATIONS AND EXPERIENCE

  • A University degree in Commerce, Accounting or finance from a recognized university.
  • Minimum 3 years’ experience working in similar role in an INGO or with a busy working environment
  • Computer skills especially in Ms Excel, spread sheets, Ms Word and Agresso or FMS Accounting packages
  • High level of integrity and ability to work as part of a professional team
  • Ability and willingness to work under high pressure to meet tight deadlines
  • Good communication and interpersonal skills
  • Supportive personnel management style
  • Good command of English both written and spoken

QUALIFICATIONS AND EXPERIENCE

  • A University degree in Commerce, Accounting or finance from a recognized university.
  • Minimum 3 years’ experience working in similar role in an INGO or with a busy working environment
  • Computer skills especially in Ms Excel, spread sheets, Ms Word and Agresso or FMS Accounting packages
  • High level of integrity and ability to work as part of a professional team
  • Ability and willingness to work under high pressure to meet tight deadlines
  • Good communication and interpersonal skills
  • Supportive personnel management style
  • Good command of English both written and spoken

Please apply in English saving your CV and covering letter as a single document. To see a full a job description, please visit our website at www.savethechildren.net/jobs

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200005VK&lang=en

Application will be closed on 16th October 2020.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

 

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

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