Emergency Finance Officer – Hargeisa, Somaliland

 

Vacancy Announcement

Post Title: Emergency Finance Officer

Duty Station will be in: Hargeisa, with travels to Project locations

Type of Contract: Fixed contract

Project Duration: 14 Months

Date of Issue: 26^th October 2020

Closing Date: 04^th November 2020

 

SOS Children’s Villages is an international social development organisation, focusing on the care and support of orphans and vulnerable children. We support families and communities to build their capacity to protect and care for their children, through our Family Strengthening Programmes. Where children have already lost the care of their biological family, we offer long-term family-based care through our SOS Children’s Villages. In these ways, we support orphans and vulnerable children to be able to grow in a caring family environment. SOS upholds the rights of children and youth and works towards protecting their rights.

SOS Children’s Villages Somaliland seeks to fill the following position which will be based in Hargeisa and travel with Awdal region. We seek to recruit an Finance Officer for SOS Children’s Villages Hargeisa. S/he should be able to fulfill the financial requirements of SOS Emergence program, s/he ensures that all SOS financial procedures and requirements are implemented and adhered to according to SOS financial standards.

Priority tasks & responsibilities

Financial Management

Register and update monthly register books.

Batch the finical data from register book to Navision financials software.

Check petty cash payment

Check all payments are supported by source documents.

Facilitate & follow up travel advances and their settlements.

Simplify procurement process, facilitate preparation of price analysis sheet & Purchase order to suppliers.

Prepare salary/wage payments of contract employees & part-timer staff.

Ensures the timely settlement of advance payments and project obligations (taxes, provident fund, Pension etc.)

Prepares and submits monthly soft and hard copy reports with supporting documentation to SOS children’s Villages Somaliland National office finance department.

Monitors operating/administrative expenses and external funds and identifies issues for discussion with program management team

Prepare quarterly/monthly reports of the public funded projects/ Earmarked projects.

Ensures that all financial and accounting related files and records reflect high professional standards

Prepares cash flow forecasts on monthly and quarterly basis and plans for timely preparation and replenishment for local partners and others as necessary and applicable.

Prepare Staff payroll & update payroll information

Check monthly financial documents & verify their completeness.

Prepare monthly financial documents / reports and make ready to send to National office finance department.

Codes transaction documents and records entries in proper accounts.

Fixed Asset & Property Management

Keeps proper record of fixed assets and property.

Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.

Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report, Store readmit report, Issued from store report and custodian ship update report.)

Conduct the inventory counts of properties for the program annually & semi-annually

Cash and Bank Management

Coordinate daily cash collections such as refund from staff & other income and follow-up intact deposit of collected income.

Prepare summary for KDI transfers via bank advices

Facilitate the timely transfer and settlement of project implementation budget to distant projects.

Prepare monthly cash flow and submit to national finance manager through finance officer

Others

Performs other duties as assigned by the supervisor.

Job Profile

Job title / Position: Emergency Finance Officer

Must criteria

Education: Master of BA accounting and finance, BA Degree in Accounting

Training: Computer training

Experience:3-4 years’ relevant work experience

Experience in INGOs

 

Competencies – knowledge, skills, abilities

Excellent interpersonal, written and verbal communication skills

Excellent inter-personal skills including sensitivity in cross cultural communications.

Ability to collate and analyze financial and other data in a clear and coherent manner

Ability to organize and manage one’s own work with ability to prioritize and work under pressure

Ability to work with children or vulnerable people in an appropriate and safe manner in accordance with the SOS CV SX Child Protection Policy

Accounting software knowledge

To apply, indicate the title of job being applied for on the subject of the e-mail.

Interested applicants should send their applications with a CV and scanned copies of academic and professional certificates indicating telephone numbers and three referees to: hr@sos-somaliland.org. Closing date is 04^th November 2020. SOS is an equal employer; female candidates are encouraged to apply. Only short listed candidates will be contacted.

SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, it is expected that every individual who joins with SOS Children’s Villages Somaliland understand his/her responsibility in protecting and keeping children always safe.