Supply Activity Supervisor – Hargeisa, Somaliland

Medecins Sans Frontieres (MSF)

Supply Activity Supervisor – Hargeisa, Somaliland

JOB Vacancy Announcement

MSF – SOMALILAND

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or manmade disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and demands full and unhindered freedom in the exercise of its functions.

Since January 2019, MSF is supporting the National Tuberculosis Program in Somaliland and started to work in Hargeisa TB Hospital, specifically in the Drug Resistance Tuberculosis centre and supporting 3 Regional Hospitals in Tuberculosis.

The aim is to reduce the morbidity, mortality and burden of TB and more specifically MDR-TB with below objectives:

o   To improve the quality of DR-TB diagnosis in MSF supported facilities (Hargeisa DR-TB hospital and Regional TB centres (Borama, Berbera and Burco)

o   To improve Infection Prevention and Control in Hargeisa TB hospital and the Regional TB centres supported by MSF (Borama, Berbera and Burco)

o   To improve MDR-TB patient care and treatment Outcomes of Hargeisa MDR-TB centre cohort

o   To increase DR-TB case finding using different models to increase access to TB screening and diagnosis

For DR-TB project in Somaliland, MSF is looking for:

Supply Activity Supervisor

Workplace                   :        Hargeisa

Type of contract         :        Open Ended Contract

Start date                     :        1st January 2020

Main purpose of the position

Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Main responsibilities

  1. General role:

Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:

  • Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
  • Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
  1. Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

  1. Specific role:
  • Ensuring an effective running of the supply activities in the project on a day to day basis as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. The activities can include one or more of the following areas:
    • Procurement: Planning and supervising the procurement activities in the project or capital ensuring an efficient and on-time purchasing.
    • Other supply activités
    • Ensuring smooth running of administration and procedures related to his/her supply activity(ies)
    • Performing delegated tasks according to his/her specialty and as specified in his/her job description.

Requirements:

Education Technical diploma, in supply chain
Experience 1-2 years in MSF, previous experience in supply chain activities related jobs will be added advantage
Languages Essential mission language. Desirable local language
Knowledge Computer literacy
Competencies •       Results and Quality Orientation L2 

•       Teamwork and Cooperation L2

•       Behavioural Flexibility L2

•       to MSF Principles L2

•       Stress Management L3

 

This job description may be amended in line with the activities or evolution of the Mission.

Selection process

Applications are to be sent online only on the email msf.somaliland.recruitment@gmail.com

Deadline for submission of application:           25th December 2020

Please be precise on the subject of the application “Supply Activity Supervisor” and your name.

Attach to your email:

  • Cover letter in English
  • Updated CV in English
  • Copies of diploma(s) and work certificate(s) relevant for the position
  • ID copy

Only Shortlisted Candidates will be contacted.

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