Admin/Press and Public Information Assistant – Garowe, Puntland, Somalia

EUCAP

Vacancy for National Staff

LG001 Admin/Press and Public Information Assistant

Duty Station: Garowe

Availability: As soon as possible

Post Category: Assistant

Group Classification: 3

Reporting Line:

The Admin/Press and Public Information Assistant will be under the direct supervision of the Head of Field Office (HoFO) and will report to him/her. Duties related to Press and Public Information will be done in close co-ordination with Senior Press and Public Information Officer (SPPIO).

Main Tasks and Responsibility:

• To carry out, assist and follow up with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
• To assist the HoFO on external and internal communications;
• To maintain regular contacts with local authorities, governmental organizations, non-governmental organizations, journalists or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
• To plan, prepare and support meetings as instructed by HoFO;
• To assist in the translation of documents;
• To monitor and report security issues to the HoFO and Mission Security Officer (MSO) and to assist both in the analysis of information;
• To support the SPPIO in carrying out the usual tasks of the PPI Office (Press releases, social media, management of visibility items, public outreach of the Mission);
• To contribute to the media monitoring for the Mission by following media reports of relevance for EUCAP and prepares a daily and weekly regional press reviews;
• To support in updating the Mission’s website and social media (Facebook, twitter) and writes press releases and articles under the guidance of the SPPIO;
• To assist in the development of printing materials for the Mission (such as newsletter, factsheets, leaflets, calendars, etc…) and contributes to the preparation of special media events;
• To make contacts to local press and keeps the contact list of the PPI Office and the mailing lists updated;
• To assist in keeping the visibility items stock updated (keeps track of in- and outgoing items);
• To carry out market researches with regard to visibility items;
• To support interpretation / translation in meetings with Somali interlocutors;
• To undertake any other related tasks as requested by the Line Manager(s).

Essential Qualifications and Experience:

• Successful completion of secondary education attested by a certificate;

AND

• After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

• Excellent communication, administration and organisational skills in both written and spoken English and Somali language;
• Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Internet;
• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Ability to prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
• Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues.

Desirable Qualifications and Experience:

• Successful completion of university studies of at least 3 years attested by a diploma, preferably in Human Resources, Administration, Business, Politics, Communication, Journalism or equivalent academic or professional training;
• A previous work experience in administration and Press and Public Information;
• Knowledge of Photoshop or other photo editing programs;
• Previous work experience with an international organisation;
• Ability to work independently and harmoniously with colleagues and as part of a team;
• Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts;
• Must be able to express ideas and concepts clearly and concisely in written and oral form;
• Good experience in collecting and analysing using data for preparing reports and articles;
• Experience in translation and interpretation, including interpreting and translating for international experts.

Special Note:

• Mandatory requirement to pass security clearances and medical checks.

. GENERAL CONDITIONS

Citizenship – Applicants need to have citizenship of Somalia or have to be in possession of a work/residence permit in Somalia.

Integrity – The candidates must maintain the highest standards of personal integrity, impartiality and self-discipline within the Mission. The candidates are not allowed to provide or discuss any information or document as a result of access to classified and/or sensitive information relating to the Mission or respective tasks and activities. They shall carry out their duties and act in the interest of the Mission.

Flexibility and Adaptability – The candidates must be able to work in arduous conditions with a limited network of support, with unpredictable working hours and a considerable workload. They must have the ability to work professionally as a member of a team, in task forces and working groups with mixed composition (e.g. civilian and military staff) and be able to cope with extended separation from family and usual environment.

Availability – The candidates must be able to undertake any other tasks related with the competencies, responsibilities and functions of the respective position within the Mission, as required by the Head of Mission.

Physical and Mental Health – The candidates must be physically fit and in good health without any physical or mental problems or substance dependency which may impair operational performance in the Mission. To ensure duty of care in a non-benign environment, selected candidates shall be able to serve the full period of contract before reaching the normal age of retirement in the country of residence.

Serious deficiencies in any of these general conditions may result in termination of the contract.

1. ESSENTIAL REQUIREMENTS

The following are essential requirements in respect of national experts to the Missions for all Job descriptions:

Education and Training – The candidate should have a recognised academic qualification under the European Qualifications Framework (EQF)¹, or similar, at a level specified in the individual job descriptions.

Knowledge – The candidates should have knowledge of the EU Institutions and Mission Mandate.

Skills and abilities

Language Skills²– Spoken and written proficiency in English as the working language of the Mission. Certain positions may require higher language skills further specified in the individual job descriptions.

Communication and Interpersonal Skills – The candidates must have excellent interpersonal and communication skills, both written and oral. In particular, they must be able to write reports in the working language of the Mission.

Organisational Skills – The candidates must have excellent organisational skills, with the ability to prioritise work to meet deadlines, and a concern for order and accuracy.

Computer Skills – Skills in word processing, spreadsheet and e-mail systems are essential.

Serious deficiencies in any of these essential requirements may result in termination of the contract.

III. ESSENTIAL DOCUMENTS AND EQUIPMENT FOR SELECTED CANDIDATES

National ID card or work/residence permit – The shortlisted candidates will provide the national ID card or work residence permit before the date of the interview.

Education diploma(s)/certificate(s) and/or professional certificate(s) – The selected national candidates must have and present to the mission the university diploma or the professional certificate/diploma, depending on the job description, before signing the contract or taking up the duties. Documents supporting educational qualifications and work experience should be accompanied by certified translations of the original documents in the English language, if issued in another language, in accordance with the European Commission Guidelines for Lifelong Learning, which ensures transparency in higher education and fair and informed judgements about qualifications.

Security Clearance – The selected candidates will have to be security cleared before they will sign the contract of employment.

Certificate/Booklet of Vaccination – The selected candidates must be in possession of a valid certificate/booklet of vaccination showing all vaccinations and immunisations received. They also must be vaccinated according to the required immunisations for the Mission area.

Medical Certificate – The selected candidates should undergo an extensive medical examination and be certified medically fit for Mission duty. As temporary measure and while the COVID-19 pandemic persists, Missions will request an extensive medical examination taking into account the exceptional circumstances of COVID-19 crisis. In a similar manner a dental examination should be certified where it is stated that no eminent dental issues are foreseen. A copy of the result of the medical examination as well as the certification must be provided by selected personnel and sent to the Medical Adviser of the Mission before joining the

Mission. Medical data will be handled with confidentiality and in line with EU Charter of Fundamental Rights and the Standard Operating Procedure on the protection of personal data.

Deficiencies in any of the documents asked for a specific position may result in failure of the selection process.

1. ADDITIONAL INFORMATION

Gender balance – The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325 on women peace and security.

Selection Process – The candidates considered to be most suitable will be shortlisted and, if needed, interviewed by video call/phone, before the final selection is made.

Information on the Outcome – The candidates will be informed about the outcome of the selection process after its completion.

Training – The selected candidates should complete induction and security/medical training upon arrival.

Data Protection – The EEAS, and its Directorate CPCC processes personal data pursuant to Regulation (EC) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data, as implemented in the EEAS by the Decision of the High Representative of the Union for Foreign Affairs and Security Policy of 8 December 2011. The Privacy statement is available on the EEAS website.

Application-Form-National-Staff-Somalia

Deadline for Applications: 12 March 2022 at 16:00 EAT

Application process

Send filled in application to jobs@eucap-som.eu electronically only;

Applications will be considered only when using the Application Form (AF), indicating which position(s) the candidate is applying for;

• Please, fill in only one application form containing maximum 2 positions you apply for;
• More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration;
• Applications should be filled in English;
• Only duly filled in English application forms will be accepted;
• Should you need additional employment records, you can modify the application form accordingly;
• All other forms of applications and/or after deadline submissions will be disregarded;
• None of the documents submitted will be returned;
• Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media:

Telegram: https://t.me/qaran_jobs

Facebook Page: https://www.facebook.com/QaranJobs.so

Facebook Group: https://www.facebook.com/groups/somaliajobs

Linkedin: https://so.linkedin.com/company/qaranjobs

Twitter: https://twitter.com/QaranJobs

Instagram: https://www.instagram.com/qaranjobs

………………………………………………………………………………………