Administration and Finance Officer – Baidoa, Somalia

Organization

BREC is an indigenous local organization with a focus on educational and related fields.

BREC was initiated by a group of good wishers and intellectuals from the region in December. 1997 with a mission to advance the education system of the region.

BREC came into existence due to the lack of an organized public education system in the country and in the parts of the southwest state of Somalia where most of the population is agro-pastoralists and mainly based in the rural parts of the region.

Background

Bay Regional Education Committee (BREC) is implementing an EIE project titled Emergency Education drought Response in Baidoa Southwest State Somalia. To school-age children, especially boys and girls from the most disadvantaged communities and those affected by crises and conflict, access quality pre-primary and basic education in Baidoa IDP sites in partnership with UNICEF Somalia.

Job Title: Administration and Finance Officer

Fulltime Job.

Location: Baidoa

Job Summary:

The Administration and Finance Officer will be responsible for managing and coordinating administrative and financial activities within BREC. He/ She will provide general administrative support, under the responsibility of the Program Manager. The Administration and Finance Officer will be responsible for providing logistical, financial and administrative support to BREC’s Baidoa Office to ensure that BREC’s activities are run in an effective and efficient manner.

Key Responsibilities:

He/she will help ensure BREC’s accountability and transparency at all levels.

1. 1. Financial Management:

– Prepare the annual budget and monitor actual performance against budget.

– Ensure that all financial transactions are recorded accurately and timely.

– Prepare financial reports, including balance sheets, income statements, and cash flow statements.

– Manage the organization’s cash flow.

– Oversee the payment of bills and invoices.

– Manage grant and project budgets and financial reporting.

-Review monthly bank reconciliations;

– Ensure that an asset register is maintained.

1. Administrative Operations:

– Manage office supplies and equipment, including procurement, inventory control, and maintenance.

– Coordinate meetings and events, including scheduling, preparation of agendas, and meeting minutes.

– Maintain records, including personnel records, financial records, and other organizational records.

– Manage the organization’s filing and document management system.