2022-04-21

Administration and HR Assistant – Hargeisa, Somaliland

Hargeisa, Somaliland
Posted on April 21, 2022

Plan International

Administration and HR Assistant – Hargeisa, Somaliland

ROLE PROFILE

Title	Operation
Functional Area	Administration and HR Assistant–Temporary position (Three Months’ Contract).
Discipline/field	Administration
Specialism	Administration
Reports to	Admin and HR Coordinator
Location	Hargeisa, Somaliland	Travel required	Yes
Geographical scope of role	Somaliland
Effective Date	May 2022	Grade	B

Role PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 77 countries.

Plan international has opened an office in Somaliland and started programmes that focus on child protection, education and youth economic empowerment programming both humanitarian and development setting, working with/through partners and providing technical support to INGOs, Somaliland NGOs and the Government of Somaliland in Plan’s areas of expertise

The purpose of this job is to contribute the organisation’s effective Administration and HR processes’ and effectiveness. The post holder will support the Admin and HR coordinator in the areas of filling, Recruitment, procurement and asset and inventory updating. And other Administrative day to day duties as per Plan’s system and procedures.

management scope, reporting lines, key relationships

Reports to: Admin and HR Coordinator

Key relationships

Internal

Plan International staff including staff including;
Finance team
Project team

External

Vendors and Suppliers.
Implementing partners

Level of contact with children

Mid contact: Occasional interaction with children

Physical Environment

Based in a typical office environment whilst in the Office;
Where required, periodic travel

Accountabilities and MAIN WORK ACTIVITIES

Human Resources:

Maintain Personnel Files up to date.
Regular check that the staff have submitted their timesheets on a regular basis.
Support the HR and Admin Coordinator in safeguarding sessions, plans and reports
Support induction and on boarding of the new staff
Assist the HR and Admin coordinator in recruitment cycle.
Any HR tasks as might require by the line-manager.
Supervise the subordinate staff (Drivers and Cleaners, …)

Administration

Update inventory data base monthly for all assets including partner assets where applicable
Ensure vehicle management policy and ensure compliance
Lead travel arrangements, visa, permits, SPU arrangements alien registration for staff and visitors, accommodations preparing.
Ensure that the office premises are well maintained and provided with common services.
Ensure smooth day to day running and security of the office, staff and visitors.
Raise the PRs as required.
Assist the Admin and HR coordinator in Procurement cycle and its reports
Perform other duties and/or assignments as required.
Ensure that the proper documentations / files are in place.
Organise workshops and trainings sessions by reserving the venue, the transportation availability for the staff or participant, stationery, meals and so on.

Technical expertise, skills and knowledge

Qualifications/ experience essential:

A bachelor Degree in Administration, Economics, Social work, International Relations, Development or similar field;
3 years of relevant experience in INGO Sector or demonstrated equivalent combination;

Languages required

Excellent written and verbal communication skills in English

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Application:

Please fill out the online application by clicking here https://jobs.plan-international.org/job-invite/43328/ and attach your CV and cover letter.

Professional/Business emails from the institutions/ companies were you worked should be added into your CV. Please note that we do not accept personal emails (Gmail, Hotmail, Yahoo… as referees) and that the CVs with personal emails referees’ will be automatically rejected.

Please Note that Plan International Does not charge any fee at any stage of the recruitment process.

Application deadline; 3^rd May 2022.

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